Anyone who has a service-based business knows how tedious it can be to send paper invoices. First, you do all of the work before going back to your office and writing up the invoice. Then, you have to make sure you get it into the mail, wait for the client to get it, and hope that your client pays the invoice in a timely manner. It’s tedious, time-consuming, and frustrating.
This is why simple invoicing is undergoing a change. Invoicing apps are becoming extremely popular with businesses of all sizes because they allow for lightning-fast invoicing.
Why would you want to use invoicing apps? How do you choose the best app for invoicing? And how do you use them to generate professional and custom invoices? We’ll discuss all of this next.
The Benefits of Invoices to Go
If you’re not sure about using the best invoicing software, these benefits can help to change your mind. Not only do they make sense financially, but they also remove a lot of the frustration that comes with invoicing the traditional way. The benefits include:
Sending paper invoices through traditional mail can take a lot of time, and there is an increased risk for losing them in the process. It could take several days for the invoice to reach your customers, if it reaches them at all. Your customers may accidentally toss them aside when they get them because they don’t know what they are.
When you make a quick invoice through a mobile app like the one Billdu offers, you can send invoices as soon as you complete the job. By using a professional bill template, they will look great and will contain everything necessary. The invoice goes straight from your phone directly to the email address the client provided you. You can also include a read receipt to confirm that they got it straight away.
Immediate Payment Options
Billdu’s best invoice app allows you to quickly and easily add an instant payment button right to the invoice itself. Your clients can pay their invoice right from their PC or smartphone, and the payment will come directly to you. It works to streamline your entire payment process. It also allows your client to pay their invoices in a far shorter time span than if they had to wait for a paper bill, write out a check or money order, and send it back to you in the mail.
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Easy and Fast Reminders
Once you create an invoice, you can set payment reminders if your customers don’t pay their invoices within a set period of time. This schedule lets you set your reminders and forget them so you won’t have to worry about constantly chasing your customers for payment.
You can set a reminder for when the payment is coming up, when it’s due, and when it’s officially late. You’re free to focus on running your business and booking more work while the invoice works for you.
Easier Payments for Your Clients
The “Pay Now” button on your invoices allows you to accept instant payments without the need for your clients to transfer the money from their bank account. If you would use a traditional invoicing system, thus send paper or electronic invoices without the Pay now button, your clients would need to do the wire transfer manually each time, which would be time consuming and prone to error. The “Pay Now” option lets your clients pay with their credit or debit cards, and the money funnels directly into whichever account you have set up. You can also confirm the payment right away.
Create Quotes and Estimates
You can quickly and easily create estimates for how much money you’d charge your clients for performing a particular service. These estimates go into a quote, and you send this quote to your client. If you sell items, your quote will list the prices the customer would pay for the items in question.
Quotes and estimates help to build trust between your business and any potential clients because it adds to your business’s transparency. It sets up written terms so that both your client and your business know what to expect from one another. Being able to quickly create quotes and estimates with a quick invoice increases the chances that your customers will use your services instead of moving on to someone else.
Often underestimated, recurring invoices represent the chance for you to not only save time to create and send them every week or every month but also reduce the number of errors that can originate by manually generating them repetitively.
How to Quickly Create a Professional Invoice
Invoice to go allows you to quickly create a professional invoice for each of your customers. They’re perfect for small business invoices, but how do you create a professional invoice quickly?
What do you have to include on each invoice? If you’re not sure, read on to find out.
- Amount – The invoice should have the total amount due listed clearly on your invoice. This can help to avoid any confusion.
- Business Contact Details – You want your customer to know exactly where the invoice is coming from. Include your business’s name, address, phone number, and email. Not only does this let the client know exactly who you are, but it also gives them several ways to contact you with questions.
- Client Contact Details – You want to be able to reach out to your client in the event of any questions or to find out about payment for your invoice. You should have their name, address, and phone number clearly listed on your invoice.
- Cost Breakdown – Your client wants to know exactly what they’re paying for in their invoice. You want to have a comprehensive cost breakdown listed on the invoice. It should include the items they purchased, any labor, and any taxes. This will change from country to country as well.
- Date – When you issue an invoice, it should contain the current date. This will help to solve disputes with payment times if you have a set payment term from the invoice’s issuing date.
- Due Date – In a perfect world, the client would pay as soon as they get the invoice. However, this may not be the case. Most businesses give their clients between 7 and 28 days to pay their bill from the issue date, and you should clearly spell it out on the invoice.
- Invoice – Yes, it may seem redundant to include “invoice” on your invoice. However, you want to display this prominently. It helps to prevent your client from simply tossing the invoice aside and forgetting about it.
- Reference Number– Every invoice should come with a unique reference number because this helps you differentiate one client and invoice from the next. It allows you to track the invoice. But it also makes it easier for the client to make a payment or for you to find the invoice if you need it later down the line.
Billdu gives you a professional quality invoice template to use for all of your invoicing needs. The invoicing app lays out everything we talked about earlier in a cohesive and fluid manner. Al you have to do is fill in the blanks with your business and your client’s relevant information.
Additionally, you can send invoices without an internet connection, and this is great for when you’re on the go or in an area without Wi-Fi. You can add a “Pay Now” button to your invoices to let your customers pay right when they get them,. They also come with read receipts that lets you know your customers got their invoices.
Why Use Fast Invoicing for Your Business
Now that you know how to use Billdu’s invoices to go to create your professional invoices and some of the benefits that come with it, we’re going to go over why you’d want to incorporate it into your business.
1. Save Time
Enhanced professional invoices are a great way to save time. Once you have a template, it’s simply a matter of inputting the relevant customer data and items before you tap a button and send the invoice straight to the preferred email. There’s no worrying about delays, and it’s more convenient for both your customers and your business.
2. Automatic Tax Calculations
Dealing with invoices for different countries requires you to be able to quickly and easily automatically calculate taxes. This is important not only for your business, but it’s also important for your clients. They have to be able to ensure that they’re getting the correct taxes to avoid heavy fees or penalties come tax time. Automatic tax calculations also take the stress off of you because you won’t have to do them by hand.
3. Different Currency Options
If you do business in other countries with different currencies, being able to seamlessly convert currencies on your invoices is essential. Since exchange rates vary from country to country, being able to automatically convert them and display them on your invoices means that you’re getting the correct payment amounts from your clients. Billdu offers 16 different languages and currencies in our best app for invoicing.
4. Seamlessly Connect with You Accounting Team
Each time you use an invoice to go, you can seamlessly connect it to your accounting team. In turn, this helps you keep current information on-hand, and simple invoicing reduces the chances for errors.
Your accountant can pull all off the relevant information off of your invoices and record them in your expenses and deductions statements. This helps keep everything in order. In turn, you’ll have complete transactions to do your annual taxes.
5. Track Expenses
Keeping on top of your expenses is essential to your business’s success rate. Invoices coupled with a comprehensive dashboard allow you to quickly and easily track all of your business’s expenses. You’ll also be able to see your paid and unpaid invoices, and your business’s total balances all at a glance. This will give you an idea on whether or not you should scale back your business or continue at the pace you’re currently moving at.
6. Security Layers
You want all of your sensitive documents to stay secure, both for your business and your customers. All of your invoices and other documents get saved to a secure server with encryption layers in place that help to prevent your sensitive information from getting into the wrong hands. In turn, your customers are more comfortable with doing business with your business.
7. Immediate Invoice Options
Unlike traditional invoices, the best invoice app lets you send immediate invoices. The moment you finish with a client, you can send a quick invoice. The template only takes a few minutes to fill in, and you can have it on the way to the provided email within minutes.
These small business invoices give you the peace of mind that comes with knowing that your client immediately gets the invoice to their email, and they can pay for your products or service right away.
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8. Instant Recall Ability
Invoice apps give you immediate access to all of your invoices, no matter where you are. If you’re on the go and a client gets into contact with you and has a question about their invoice, you can use the app to instantly pull it up.
The best invoice software stores all of your relevant information in a centralized location, and you can use your tablet, PC, or smartphone to access it as long as you have the correct app downloaded and synced. This streamlines your processes and adds a layer of convenience for your customers and staff.
Billdu Offers a Simple Invoice App
At Billdu, we offer invoices ASAP for our customers through our user-friendly invoicing app. We’ve built a comprehensive app that offers professional-grade invoices for businesses to use in their everyday operations. They’re a fast and easy way to streamline your daily processes and improve your customer experience.