fbpx September 2021 | Billdu

Chances are, you’re aware that QuickBooks is one of the most popular accounting software suites for small businesses. There are several reasons why people turn to this software, including that it’s inexpensive and user-friendly, and there are dozens of training resources. But, if you decide that you’d like to try a QuickBooks alternative, they are available and perfect for small business owners.

Even though QuickBooks has many things working in its favor, some small businesses need something more tailored for their specific wants and needs. So, we’re going to list out the best QuickBooks alternatives available on the current market. We’ll compare what both software suites offer so you can make an informed decision on which is the right pick for your small business.

Defining QuickBooks

QuickBooks is one of the most popular accounting software for small businesses available. It allows small business owners to manage any expenses and income while keeping track of their business’s financial health.

It’s easy to use QuickBooks to pay bills, invoice your customers, prepare taxes, and generate several different reports. There are several software suites available in the product line, and they work well for anyone, from a smaller freelancer up to a mid-sized business.

QuickBooks can also integrate with several different software and business applications to streamline your daily financial processes for your business.

Benefits of QuickBooks

  • Can print financial statements for the business
  • Comes with dozens of training resources
  • Allows you to do payroll
  • Various pricing tiers available

Top 11 QuickBooks Alternatives for Your Small Business

Even though QuickBooks offers a host of nice perks and benefits, it doesn’t necessarily mean that it’s the best option for your particular business. It’s a smart idea to explore the alternatives before you make your final decision to ensure you get the best fit possible.

1. Billdu

Billdu is a cloud-based QuickBooks alternative that features a user-friendly, centralized dashboard that displays all of their services at a glance. This software suite works well to track all of your business’s expenses, and it lets you design and send recurring invoices or regular invoices. Or you can attach delivery notes to your products for your records.

You can create professional-grade estimates and send them out in an effort to beat out your competition and win new bids with new clients, and you can take online payments using several methods, including credit or debit cards and PayPal. You could even make it easier for your clients to pay you by putting a “Pay Now” button right on your invoices, and you can set up exports quickly and easily.

One of the newer features on Billdu is the communication hub with an inbox where you can get notifications from your clients and communicate with them in a timely manner. You’ll get a notification each time a client interacts with anything you send them, including opening estimates or invoices. Your clients can set up appointments and cancel them through the platform too.

Why Use Billdu Instead of QuickBooks

  • Has a communication hub built into the design
  • Allows you to edit your invoices on the go
  • Newly redesigned software with helpful features
  • Very user-friendly and intuitive

Why Use QuickBooks Instead of Billdu

  • Allows you to print financial statements
  • Has time-tracking capabilities
  • Allows you to do payroll
  • Has several software suits

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2. Xero

Xero has features that are comparable to QuickBooks, but it also offers an unlimited number of uses on any price tier, and it costs less overall. It’s a New Zealand-based company that comes as a cloud-based software. The two biggest draws to this QuickBooks alternative is that it offers a reconcile-as-you-go feature to it, and it offers a very simple user interface that avoids loading it with accounting jargon.

There are three pricing tiers with Xero, and the Starter package is just $9.00 a month. The Premium package is the highest tier, and it works well for bigger businesses who need to do payroll and comes in at $70.00 a month. It currently integrates with more than 700 of the most popular apps to make transitions seamless, and it has Xero Central, the comprehensive help center, if you need it.

The dashboard on this software also gives you great financial visibility into all areas of your business at a glance. You can create invoices, track expenses, send estimates, collect payments, categorize transactions, and much more.

Why Use Xero Instead of QuickBooks

  • Integrates with over 700 apps
  • Allows you to categorize transactions
  • Has bank reconciliation
  • Offers inventory management

Why Use QuickBooks Instead of Xero

  • Has excellent customer support
  • Slightly less complex setup
  • More training manuals available
  • Offers receipt capture

3. Sage

Sage is a QuickBooks alternative for small businesses that allows you to reconcile with your bank and produce comprehensive balance sheets for your expenses. There is a tiered pricing package where you get more features as you pay more per month, and it allows you to unlock unlimited estimates, quotes, collaboration, cash flow forecasts, vendor bill tracking, and you can take advantage of HR tools

You can take advantage of eCommerce features, POS integrations, marketing features, and sales features. There are several options to let you scale for your business, including having a partner program with several seminars that help you collaborate and learn how to use the software. You can consolidate multiple companies into a single software suite too.

Sage allows you to track expenses and hours, and you can assign them to customer invoices to give more accurate bills for each project you take on. It’s a very powerful software suite that does have a learning curve to it, but there are several manuals and seminars you can attend along with a dedicated customer support team.

Why Use Sage Instead of QuickBooks

  • Allows you to combine parent and subsidiary companies
  • Assign trackable hours and expenses to invoices
  • Telephone customer service
  • Very powerful and sophisticated

Why Use QuickBooks Instead of Sage

  • Cloud-based software suite
  • Can take online payments without third-party integration
  • QuickBooks Online is very simple and straightforward
  • Less expensive per pricing tier

4. FreshBooks

FreshBooks was originally a time-tracking and invoicing software, and now it’s evolved into a powerful QuickBooks alternative. You can collect payments and invoice your clients, collaborate with all of your subcontractors, and track any expenses. There is a suite of external applications you can use to build a tailored accounting software for your business needs without breaking your budget.

Also, you don’t have to worry about having to dig through pages of support documents or getting stuck with a software issue with FreshBooks. They have very responsive customer service associates on hand that will typically reply to you in under an hour so you can fix your issue and move on with your day.

You can take advantage of customized templates and an automated bank import list to track your finances. There is a dashboard to help manage all aspects of your account, and this software allows you to do your accounting, invoicing, and time tracking all in one location. You can also print reports and insights and set up project budgets before assigning roles to your staff to ensure you all stay on the same page.

Why Use FreshBooks Instead of QuickBooks

  • Telephone customer support team available
  • Integrates with over 300 eCommerce platforms and apps
  • SSL encryption for secure data storage
  • Offers automated bank imports

Why Use QuickBooks Instead of FreshBooks

  • More users per plan
  • Can track unpaid bills to follow up on them
  • Can create balance sheets
  • Unlimited client billing on some plans

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5. Zoho Books

If you’re a small business owner that wants to manage every aspect of your business’s finances and cash flow, Zoho Books is a nice QuickBooks alternative. You can make decisions based on data regarding your business’s finances, and this can help you improve your enterprise’s overall health. Also, you can use it collectively across each department in your business.

Zoho Books offers an entire product line, and you don’t have to worry about uptime, support, or security when you use it. If you get stuck or have questions, there are customer service representatives available. You can send professional invoices to your customers, and the app allows you to accept online payments for each project you take on.

Also, you can track the time you spend on each portion of a project to give your customer an accurate bill. There is a portal that allows you to track your clients, and you can add your accounting team. It lets you track your inventory, create estimates, generate sales orders, and automate a lot of your day-to-day activities to free up time to use elsewhere.

Why Use Zoho Books Instead of QuickBooks

  • Offers a vendor portal for self-management
  • Expandable suite of products
  • Responsive customer support line
  • Provides inventory management

Why Use QuickBooks Instead of Zoho Books

  • Allows you to prepare for tax season
  • Unlimited number of customers through some plans
  • Offers payroll reporting
  • Integrates with dozens of apps

6. Wave Accounting

This is a totally free accounting software suite for small businesses. But, you do have to pay extra if you want access to every feature it offers. You can pull up your Wave account and connect it directly to your business’s bank account. When you do, the bookkeeping information will automatically appear in your Wave account for you to utilize for your business.

It offers several tools for your small business, including customizable receipt scanning and invoicing, expense and income tracking, exportable accounting reports, guest collaborators, receipt printing, and invoicing. You’re able to connect Wave Accounting to Shoeboxed, PayPal, and Etsy without paying anything for it.

You have to pay to get features like receiving and sending payments or running payroll. There is a tracking feature that is a nice addition to this software that lets you properly bill your clients for your time and resources, and you can add unlimited companies and users without bogging down the software’s capabilities. It’s a nice choice if you’re looking for something simple or just starting out and have a very small business.

Why Use Wave Accounting Instead of QuickBooks

  • More cost-effective for certain situations
  • Very straightforward and simple design
  • Can add credit card processing and payroll without a third party
  • Connects with multiple payment platforms

Why Use QuickBooks Instead of Wave Accounting

  • Has inventory tracking capabilities
  • Offers a mobile app with multiple software suites
  • You don’t have to pay extra for premium features at certain price points
  • Easy to contact customer support or use self-help resources

7. Bonsai

When it comes to accounting or invoicing for freelancers, you need a flexible software suite that you can scale for your needs, and this is where Bonsai comes in. This is a project management software that has several accounting features included. You can easily track any billable expenses by creating the specific expense, assigning it to the correct project, and attaching it all to an invoice to bill your clients the correct amounts per project.

It’s possible to connect Bonsai to your bank account to help import expenses, and the software will generate analytics and expense reports to give you a clear picture of your business expenses from one month to the next. You can use the freelance tax calculator to get ready for tax time, track time, arrange recurring payments, create contracts, and generate custom proposals for your prospective clients.

When it’s time to make a payment, you can choose ACH transfer, credit card, PayPal, or bitcoin. There are two payment tiers available, and the more expensive one offers everything we mentioned with subcontracting, labeling, and the chance to add more users to your account.

Why Use Bonsai Instead of QuickBooks

  • Attach billable expenses right to the invoice
  • Connects right to your bank account
  • Freelance tax calculator included
  • Offers the ability to pay in bitcoin

Why Use QuickBooks Instead of Bonsai

  • Offers more software suite options
  • Scalable as your business grows
  • Several more premium features added
  • Newly designed interface is user-friendly

8. Invoice Simple

There are a few invoice-generating tools available with this software, and it will help you stay on top of your business’s finances. You can seamlessly turn your estimates into customized invoices, and it’s a very simple and straightforward QuickBooks alternative for small business owners to try out. Invoice Simple works well from your phone or desktop to create invoices quickly and get them on the way to your clients.

Once you make an account, you can choose which document you’d like to create and it’ll give you a template that you can fill in. You can convert it into a PDF to share it, add your logo, and email it to your customers so they get it right away. You can create estimates, have a running product or service list per project, and add clients to each invoice.

You can use checks, PayPal, or banking information to send and receive payments in a timely manner. It offers a tiered payment plan that you can scale to fit your business needs, and it has a very user-friendly and basic design with a very short learning curve. It saves your items like client information so you can automatically fill it in when you work with them again. In turn, this helps save time and reduce your error potential.

Why Use Invoice Simple Instead of QuickBooks

  • Quick learning curve
  • Saves client information to reuse
  • Convert items to PDF to share them
  • Track expenses

Why Use QuickBooks Instead of Invoice Simple

  • Offers more in-depth services
  • Centralized dashboard
  • Has apps and different software suites
  • Easy to scale with a growing business

9. Quicken

Any small business owner who is in the business of owning rental properties should take a look at Quicken. This product’s goal is to keep things as simple as possible for your small business. It does this by focusing solely on your expenses and income instead of trying to also track liabilities and assets too. You can also use it to track any personal expenses you have, including your retirement accounts.

You can easily create invoices, edit lease terms, accept payments, track security deposits, and set rental rates. It allows you to review your portfolio to manage your finances, track your spending, and create a workable budget. There are five software suites you can choose from when you pick up this accounting and invoicing software, and there is a tiered pricing plan available that you can scale to suit your needs.

Your business can benefit from a dedicated support team, including a help center and community, and you can call or live chat with them when you need them. There are Mac and Windows versions available, and there are several resources to help you get started and learn this software.

Why Use Quicken Instead of QuickBooks

  • Allows you to manage lease terms
  • Can track personal expenses too
  • Five software suites available
  • Mac and Windows versions available

Why Use QuickBooks Instead of Quicken

  • More business-oriented features
  • Integrates with dozens of software apps
  • Allows you to invite your accounting team
  • Email custom invoices with online payment collection

10. Spendwise

The next QuickBooks alternative on the list for small business owners is Spendwise. This is a great choice if you have a retail-type small business. The accounting software has a very precise inventory tracking feature included. You can create quotes or sales orders for customers, and it also allows you to create purchase orders for any vendors you work with.

When your vendors fill your purchase orders, the software will automatically update your inventory with the costs and quantities to keep your bookkeeping up to date. You can easily track any unpaid bills, expenses, and sales, and it offers reporting tools. There are multi-currency payment options on the more expensive pricing tiers, and you can scale the software to match your business’s needs as it grows.

It’s possible to schedule transactions with this software so you’re never late paying your vendors, and you can take a hard look at your business’s debts to help make yourself more financially healthy. There is a smart budget feature, and you get a very clean and streamlined dashboard to access all of your tools and track everything related to your business’s finances.

Why Use Spendwise Instead of QuickBooks

  • Cost-effective for the features you get
  • Automatically updates inventory
  • Schedule transactions with vendors or clients
  • Excels for a retail business

Why Use QuickBooks Instead of Spendwise

  • Clearer communication hub
  • Allows you to track paid and unpaid invoices
  • Receipt scanner and organization
  • Better support capabilities

11. EasyFarm

The final option on our list of robust QuickBooks alternatives is EasyFarm. It’s a solid pick for ranchers and farmers, and it gives you software that works well for self-employed operations that do their own bookkeeping. There are unique input screens that switch out traditional accounting terms for farm terminology to make it more user-friendly for this demographic.

This is a relatively inexpensive choice that you can easily use for years once you buy it. You can add your Livestock Manager and Crop and Field Manager to the software too. This can help you collaborate across each section of your farming or ranching operation. The friendly representatives are available by phone if you get stuck or need additional support.

You’ll be able to generate in-depth reports that help you make decisions about your farming operation, track crop and field yields and costs, manage your livestock costs, and more. There is also an Android app that lets you manage your operation while you’re on the go called EasyFarmHand too.

Why Use EasyFarm Instead of QuickBooks

  • Specially designed for farming and ranching operations
  • Uses farm terminology instead of accounting jargon
  • Allows you to add Livestock Manager and Crop and Field Manager positions
  • Android app

Why Use QuickBooks Instead of EasyFarm

  • More robust software available
  • Allows you to track time and expenses more thoroughly
  • More features for your day-to-day operation
  • Sleek interface

Start Your Free Trial of Billdu

If you’re a small business owner and you’re looking for something other than QuickBooks that will help keep your business’s finances on track, try Billdu. We offer a no-obligation free trial that lets you access all of our features and see how well they work for your small business.

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Invoicing, expense tracking, quotes, automation. Learn why Billdu is one of the most popular QuickBooks alternatives.

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Successfully managing your business’s appointments is much more than just keeping your employees’ calendars updated and letting your customers, clients, or patients book conveniently online. The reality is, you’ll have to accommodate emergency booking appointments, rearrange your calendars to accommodate no-shows, reschedule clients on short notice or no notice, and much more.

Having an online booking system at your fingertips helps to remove the repetitive, manual work that comes with managing schedules and allows you to focus more on your growing business. This is especially true if your booking software has a host of nice features available to help streamline your processes and ensure you can seamlessly book your clients at a time that suits all of them.

Defining an Appointment Booking App

Booking software is a business tool that allows your clients to book, cancel, and reschedule appointments using a web interface. When your clients make an appointment at your business, all they have to do is go to your business’s website, app, or anywhere you have support for your online booking system, and pick a time and date.

On the backend of this software, you can put in parameters about when people can book specific services, based on when you have staff or other resources on-hand and your business hours. A good booking software platform will prevent overbooking and double booking, and you have the option to block off times when you don’t want to offer specific services.

Maybe you run a pet grooming business and the specialist who clips poodles is gone for two weeks. You can input her vacation days into your online booking system ahead of time so that the clients can’t try and book her when she’s on vacation.

Components of a Solid Online Booking System

Booking apps do a lot more than give your clients a list of available times when they can come in for a service, treatment, or meeting. They also work to let your clients reschedule and cancel appointments without having to contact you directly. Also, this software makes it easy for managers and business owners to do their jobs. It helps to centralize payments, streamline communication, and manage your employees. The best online booking systems feature:

  • Calendar Syncing – Almost every appointment scheduling software allows you to sync directly with a calendar, and some make it mandatory. Doing so allows you to see your business’s scheduled appointments right alongside other important meetings and information like when you close down for renovations or holidays.
  • Flexibility – Your business is unique, and the best booking app knows that other organizations can have different needs than your business. So, you should be able to customize your specific software and tailor it directly to your business. For example, a smaller gym that has one-on-one training sessions should have a different booking app than a garden center that rents yard equipment. Do you want your clients to pick from a certain service menu? Can your clients specify the appointment’s location? A comprehensive booking software suite should allow you to customize these aspects.
  • Multiple Access Points – When you set up your booking software, how do you want your clients to access it? The best apps allow you to have options. You’ll most likely want to embed code right into your website to allow it to display the appointment scheduler. Another option is to have a custom URL with all of your booking tools in one location. Perhaps you have a Facebook business page but no actual website. If this is the case, you’ll want to integrate your booking tools into Facebook. Whatever the case may be, the more options you have, the better.
  • Payment Processing – A high-quality online booking system will let you collect payment when the client books an open slot. This way, you can have your clients pay for your services upfront or take an appointment deposit online. If the client is a no-show, you don’t have a complete loss.

You don’t want to confuse online booking systems with meeting scheduling software. Meeting scheduling software and booking systems do share a few similarities. However, there is a big difference. This difference is that meeting apps are just for meetings. A booking app works for a variety of different types of appointments, and it could have a service menu to choose from. Additionally, it almost always requires some form of payment at the end.

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Online Booking System Advantages

Now that you know what a booking app is and the biggest components to watch out for, you’ll want to know what advantages this software brings to your small business. After all, you have to justify the expense of purchasing and setting it up, but this is relatively easy to do.

Advantage One – Maximize Your Reservations

Customers who can book their own appointments are much more likely to show up, and this reduces your no-shows. If a client does need to cancel their appointment, the spot will automatically open up. In turn, another customer has the chance to book this open slot. In turn, this can maximize your reservations and remove the threat of any unused spots.

Advantage Two – Extend Business Hours

Clients who choose to book a rental, tour, product, or service from your business may want to do so outside of your normal business hours. They want to lock in a specific day and time on their own schedule. Having this online booking system means that your business is open 7 days a week, 24 hours a day, whenever is convenient for your customers.

Advantage Three – Not Tied to Your Phone System

If a potential client calls an activity or tour company and gets routed to voicemail for whatever reason, they could call back later. However, there is a very real possibility that they could call another company. Having booking software in place means that you can get more potential business because you made information and reservations available around the clock. It also means that you can retire that old game of phone tag.

Advantage Four – Paid Quicker

You can put a spot in your software to require clients to prepay for services, rentals, or activities. This gets the money to you much quicker. As a bonus, it also helps to ensure that on the day of the appointment, you don’t have to worry about taking a payment. This gives your clients more time to ask questions.

Advantage Five – Easy to Manage the Calendar

A quality booking app lets you check your business’s availability and reservations whenever you’re on a mobile device, as long as you have a strong internet connection. You will always know your small business’s status, and you can easily and quickly manage your schedule from a single location.

Advantage Six – Upsell Potential

It’s possible for you to always offer more activities, add more guides, or expand your hours in an attempt to grow your business, but this can take a lot of effort. By incorporating more perks for your clients, you can easily generate more revenue for your business. Adding fun items like memorabilia or photo packages is a possibility, and you can add these items to the checkout point of your online booking software.

Advantage Seven – Valuable Business Insight

Most booking software will give you a dashboard that displays analytics that help you ensure your business grows. You can use these analytics to determine which products or services are the most popular, which time slots your customers prefer to book, and which are the most popular add-ons. You can leverage what your customers want the most, and this will save you both money and time on offerings that don’t add value to your business.

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What Billdu Offers for Booking Software

Billdu is a comprehensive platform that offers a huge range of products and services that come designed to maximize your small business’s potential and capture more clients. We’re going to outline some of the most popular reasons our customers choose to use Billdu for their businesses below.

Managing appointments online in Billdu

Appointment management in Billdu backend

Online Booking Potential

First and foremost, Billdu offers online booking potential that is very user-friendly, easy to set up, and easy to modify to fit your needs. You’ll get an online assistant to help fill your business’s schedule in a variety of ways, including:

  • Accept Online Bookings – Retire the phone tag game. Pick the time clients can schedule your services, add daily limits and breaks, and start accepting booking straight away.
  • Accept Online Payments – Allow your clients to make online payments in convenient ways, including PayPal and credit cards. Set up spots for your customers to pay online right in your booking system or online store. You can also add a “pay now” button right to your invoices.
  • Access More Booking Channels – It’s possible to personalize the booking experience for your clients more by deciding which sales channels will work best for each service. Choose a website widget, instant page, social media, or a custom link.
  • Sync Your Calendars – Billdu will give you notifications about any changes involving your upcoming appointments in whichever calendar you prefer. It can sync to an iOS phone with Apple Calendar or an Android device with Google Calendar. You can sync every booking right with the app.

Appointment booking system on insta page

Instant Page

Reaching your customers is a challenge, especially if you don’t have an online booking system in place. One way to spread the word about your business is to set up an instant business page through Billdu’s system. You can create it to match your chosen aesthetic, and use the following features to build a strong online presence:

  • Live Chat – The Business Inbox is a newer feature that we’re proud to offer at Billdu. We designed it to be a space where your inbox meets your business documents and a chat. The live chat feature allows you to connect instantly with your customers to keep them engaged.
  • Public Profiles – It only takes a few minutes with Billdu to create a very public profile for your business that makes people want to purchase your products or services. You can search for this public profile using the most popular search engines to allow your customers to find you. Also, you can add payment and booking buttons right to this profile.
  • Sales Tools – This page will take care of any updates that come out automatically to ensure it runs smoothly 24/7. No matter if you want to update your online booking, launch an online store in the app, or enable quote requests, the Instant Page will display everything in the most up-to-date format.

insta page with online chat and business profile

Easy Online Store

If you’ve ever wanted to set up an eCommerce store, you can do so with Billdu. Our interface makes it very easy to choose your products, set up payment options, offer your goods or services, set your prices, and much more. You can also monitor your inventory in real-time to see what is and isn’t selling well and monitor your cash flow. We offer:

  • Add All of Your Products – No matter which stage your business is currently in, we make it easy to set up an online store to reach a broader audience. Our online store simulator makes it easy to add your products in minutes. Set your specific prices, offer sales, show pictures of your products, and offer a variety of ways for your customers to pay for instant cash in your pocket.
  • Customize the Shopping Experience – Ideally, you’ll take the time to tailor the shopping experience to your customers as much as you can by deciding which sales channels work best to increase your business’s reach and sell your products. You can set up a custom link, website widget, or social media with a click.
  • Quick Setup Process – We’ve made a point to eliminate all and any obstacles that are currently in the way of you realizing your dream and launching your online store. All you have to do is upload your chosen products, switch on your online payments, and launch. You never want to forget to share your custom link to grow your customer base.

Ecommerce - online store on insta page from Billdu

Business Inbox

A huge part of your online booking system is the convenience factor and clean communication. You should be able to quickly and easily reply to your customers to keep the conversation flowing. The Business Inbox allows you to find and sort your email, products, and documents all in one centralized location. Also, it’s fast to scale and very easy to manage, no matter how many customers you have that require your attention at one time.

Website Widget

If you already have an existing website, you need a way to seamlessly integrate your new booking software without having to redo everything. The website widget from Billdu allows you to add a booking system, online store link, quote request, and much more right in a convenient location on your existing website. It’s a single line of code that takes no time at all to add, and it gives your customers a fast way to explore all you have to offer them.

Android and iOS Apps

Billdu ensures that you don’t have to tie yourself directly to your business 24 hours a day, 7 days a week to keep up-to-date and in contact with your customers. We offer intuitive and comprehensive apps for Android and iOS devices that allow you to monitor your business, check your bookings, monitor your store, get notifications, answer queries, and much more while you’re on the go from your smartphone. Also, the app is secure and safe to use anywhere you have a strong internet connection.

Read and Open Notifications

Communication is key with any business, no matter the size. If you send out a quote or proposal to a potential customer, you want to ensure they receive it. Sometimes, you won’t know this unless they reach back out to you. However, Billdu believes in keeping you in the loop, and this is why every quote or proposal you send to your prospective or current clients comes with read and open notifications. You’ll get a notification when your client opens your documents and when they read them. This way, you can reach out to them to help you close the deal quicker.

Payment Reminders

When you have dozens or hundreds of clients at one time, keeping track of each due date for different projects can seem impossible. Billdu offers payment reminders for each invoice or accepted proposal you have. You can set up how long the client will have to pay when you send it out, and this can flag in the system to ensure you remember to get a payment from them. It can also send automatic payment reminders to each client to ensure they don’t forget or pay late. Billdu also has a space on the dashboard for unpaid invoices, and this allows you to see them at a glance.

Quote Requests

Competition can be fierce amongst small businesses, and it’s critical that you’re able to send out and accept quotes as quickly as possible. This could be the difference between gaining a new client or losing them to your competition. You can accept price requests with the click of a button to put yourself in front of your competition. Billdu offers a number of quote templates that you can use when creating quotes. Also, you can master your expenses, and track each dollar you spend. Billdu offers all-in-one expense management for your business, and you have a receipt scanner right at your fingertips.

Team Collaboration

Making sure all of your team members are on the same page for all of your products, services, and appointments is essential to having a small business that functions smoothly. An online booking system that you can invite all of your members onboard fosters good team collaboration. Each member can look at the booking app and see when they have to be there for appointments, monitor your store, and follow up with clients in a timely manner.

Daily Task Automation

Another benefit of using Billdu is that you can automate a huge amount of your daily tasks to free up your time to dedicate to your customers or improving your business processes. You can choose invoice templates and customize them once with your business’s logo, colors, and fonts, and then use them again and again for dozens of customers. All you have to do is input their information, and you can save them to help speed up the process. If you have to send another quote to the same customer, you can automate this process to save time.

Fast Payment Sending and Receiving

Receiving and sending payments has never been easier than it is with Billdu. It’s quick and easy to attach a “Pay Now” button onto each invoice you send out, and your clients can choose how they’d like to pay. For example, they can use PayPal or a credit card to make their payments. As soon as they do, it shows up in Billdu as paid. In turn, this can help eliminate sending checks or money orders by mail to expedite the payment process. Your business gets paid quicker, and the clients don’t have to worry about it again until the next transaction.

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Start Billdu’s Free Trial Today

We invite you to see how Billdu can benefit your business by trying our free trial. You can easily pick and choose which features you want to incorporate into your business to maximize your sales. Once you find the perfect mix, you can see how they benefit your business by making it easier to connect with your clients and close more deals. See how our intuitive software can streamline your daily business processes, bring more clients to you, and help your business thrive well into the future.

A high-quality invoice maker will help your business manage your existing relationships with customers and build new ones. In turn, this can streamline your processes and increase sales by creating better customer experiences.

Since there are so many options available, it’s difficult to tell which is the best invoice maker for your needs. It can be a challenge to sort through them and find the right fit for your business. However, we’re going to guide you through the process to ensure you pick out an invoice maker for small businesses that ticks all of your boxes and streamlines your day-to-day operations.

Why an Invoice Maker Is Important for Your Business

Customers are vital to your business, so it makes sense that managing each client interaction should be at the forefront of your mind. In the beginning, this is an easier process because you’ll generally have fewer customers to track and deal with. However, your number of customers will grow as your business takes off, and this is when it gets more challenging to keep every relationship organized and on track.

Invoice makers for small businesses can help here. For example, you can use this software to ensure each interaction with different customers is organized. If someone orders a large number of products or services, it’ll go into a unique invoice. A second customer who orders just one or two things goes into a second invoice so you know who gets what and track when they pay. Software like Billdu will store all of your customers’ information, and you can use it to ensure your customers have an optimal experience whenever they purchase products or services from your brand.

Also, invoices don’t just help with existing customers. You can use it to manage your business’s relationships with leads. This software typically has features installed to optimize your sales processes, keep everything organized, and it’ll allow you to edit invoices as you need to add or subtract services. You can even send email notices to warn of payment due dates and add discounts to each invoice as you see fit.

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How an Invoice Maker for Small Businesses can Help You

If you don’t have an invoice maker for your business yet, you most likely don’t know exactly how it can benefit you. Not knowing can make you hesitant to add it as you’re already trying to mind your budget. However, it’s essential you get an invoice maker that is user-friendly and intuitive, and we’ll outline why below.

Improve Customer Retention

Having information at your fingertips about how your customers best utilize your business can help increase your retention rates. Imagine that you own a gym, and you use your invoices to track the attendance of every frequent member you have. You’d notice if one customer stopped frequenting your gym. To entice them back, you could send out a free workout plan or reminders about upcoming classes to help increase engagement and the likelihood of your customer renewing their contract.

Assist Sales and Customer Support to Work Seamlessly

If you’re not keeping your customer interactions correctly using an invoice maker, it can be difficult for sales representatives and support personnel to get the information they need to do their jobs correctly. Keeping your data organized in a platform makes it easy to pull it up, and this can save time and ensure that each area of your business runs effectively.

Many invoice makers for small businesses use sales and marketing automation to help reduce the amount of manual administrative work these two key teams have to do. If the business is small enough, all of these tasks may fall on you, so any software that makes it easier to stay organized is much appreciated. For example, with the correct software, you can automatically create and file entries when a new customer fills out a form. This will help you follow up.


One of the biggest advantages of online invoicing is automation. It makes it easy for you to set up recurring payments for your long-term clients. It also allows you to create a subscription-based model. The system can send payment reminders and follow-ups for past-due or upcoming invoices. As a bonus, automating these items can save you a huge amount of money and time that you can dedicate to other areas of your business.

With the correct software, you won’t have to pay someone to do all of these small administrative tasks for you, so this can also save you money that you can put back into your business. It gets rid of the frustration of forgetting to follow up on a payment or chasing it down too.

Helps Establish Brand Identity

Having a cloud-based invoice maker can help you reinforce your brand’s identity. With Billdu, you can easily add your color scheme, logo, and fonts that match the voice you want your brand to have. When you strengthen your business’s identity, it boosts the chances of your customers paying on time, and this is great for your bottom line.

You can also easily create custom messages on the bottom of your invoice, like a short “Thank You!” This space also is a great place to upsell other services or products, or you can link to a piece of content to help your customer solve a problem. It could seem very trivial on the surface, but these messages can easily enhance your brand by allowing it to demonstrate expertise and personality.


Most people are creatures of habit, so it’s easy to see why some may spend a lot of time resisting online payments and invoicing. Some businesses may have trouble with change, too, as they’re used to using paper invoices. Other businesses jumped onto the online payment trend early because they wanted to eliminate security concerns.

Security must always be a top priority in your business, and reputable online invoice software is always extremely secure. These platforms have to adhere to specific PCI Security Standards. It’s difficult to get clearance at the PCI Security Standards level. They help you put advanced security safeguards in place to protect your business and customers against any interference or loss. SSL encryption is one such safeguard you can use.

Security and data protection - best invoice maker selection

Different Language and Currency Options

Thanks to technology, everyone is technically a “global citizen.” A freelancer in the United States can easily bill a client in Australia. A customer in the UK can easily order a product from a company in Japan. Cloud-based invoicing platforms like Billdu allow you to pick your preferred currency and language. So, both the business and your customers can have choices that weren’t possible before. Cloud payments and invoicing make it easy for small businesses to enter the global marketplace, and it strips away payment barriers.

Enables Remote Work

The best invoice maker enables your employees to access it anywhere they have internet. Remote workers will have the same amount of access to the information they need as those in the office do, especially through user-friendly apps. In turn, this can streamline your team’s ability to effectively work wherever their base may be.

This gives your business the option to have remote employees, and you can easily take advantage of global talent when you start hiring a team. Or, you can offer your existing staff flexibility in how they work best, either in the office or at home. This is important because your employees may be happier working from home than they are commuting and coming in.

Offers Detailed Reporting

An invoice maker for small businesses will usually offer you in-depth reporting features. Many offer sales pipeline management and sales forecasting. These can help you estimate revenue within a given period based on your average conversion rates and where any prospective leads are in your current sales funnels.

For example, you can print reports that show you exactly where your cash flow stands. Do you have a lot of outstanding or overdue invoices? Maybe there are customers who need reminders. Whatever the case may be, keeping track of one centralized platform is an easy way to tell where your business’s financial structure is at a glance. You can use this information to decide the best step for your business to take next.

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How to Pick the Best Invoice Maker

Since there are a lot of invoice makers on the market, it’s a good idea to go into the search knowing what you want from this software before you start comparing your options. Here are a few important questions to answer before you dive into the search.

Is the Invoice Maker Self-Hosted or Cloud-Based?

Cloud-based invoice makers are generally more flexible and economical for small businesses when you compare them to self-hosted solutions. Since most of them are pay-as-you-go, you have a far lower upfront fee. Third parties also usually provide them, so you don’t have to hire a full IT team to manage the product and work out the issues. Instead, the company that has the software will keep everything running and have tech support on hand.

What Documentation Do You Get and How User-Friendly Is the Invoice Maker?

The ultimate goal is to have everyone in your business be able to benefit. So, this is why ease-of-use is extremely important when you look at different invoice makers. As well as picking one that is easy to use, look for one that offers excellent documentation. This allows anyone on your team who isn’t sure how to use a feature to find an answer with minimal hassle.

What Customer Service Support Does it Offer?

Even if your invoice maker is very intuitive and user-friendly, there will be times when you want to speak with someone on the phone or chat with a person in real-time. The best invoice maker software will have a strong support team available. Think about whether or not online help is enough or if you would rather get support over the phone. Also, consider the operating hours of the customer support team for your chosen software. Having support hours that don’t match your U.S.-based company’s operating hours won’t be ideal.

Best invoice maker for SMEs - customer service

How Does the Invoice Maker Blend with the Existing Workflow?

An invoice maker for small businesses typically works with different tools. This is why you have to make sure the one you pick out integrates with the software that is most important to your business’s current workflow. Common integrations you have to consider include Google/G Suite services like Gmail, email clients, social media, Microsoft Outlook, and eCommerce.

Do You Need Extra Features and What Are the Costs?

Invoice makers are rarely just invoice makers. They usually come packed with extra features like sales pipelines, email marketing, marketing automation, and much more. Consider which ones will benefit when you compare products. Also, you should note that these features aren’t always free. Sometimes, you’ll have to pay more for features over the basic subscription tier to get these extra things. Consider how much you’re comfortable paying and find software that falls into this budget.

What Happens as the Business Grows?

Most people want to grow their businesses, so you want to consider whether or not your invoice maker can grow with you. Some platforms will charge you depending on how many contracts and customers you have, and this can quickly drive your bills up as your business starts to grow. You should also consider how many employees can use the software because some have limits on the number of people allowed to use it before you have to upgrade. Others have a minimum on the number of people you’ll have to pay for.

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What Is the Best Invoice maker for Small Businesses?

Below, you’ll find a quick roundup of the top invoice makers for small businesses available on the current market. Keep in mind that there are other great invoice makers out there, but we’re only going to compare a core few to give you a good overview.


Billdu is a fantastic pick for businesses of all sizes, but it really shines with small to medium-sized businesses. There is a basic free plan, and plans go all of the way up to $16.99 per month for the premium levels. All of the products come with an invoice maker, and you can create estimates, delivery notes, credit notes, set up an online store, quote requests, and set up online booking. The Standard plan is the most popular one available, and you get access to unlimited invoices, estimates, and appointments for $8.99 for two users a month.


Freshbooks is a very well-known invoice maker with bookkeeping options. It allows you to save time with automation, store key information like discounts, taxes, and items, and collect customer insights. You can track your payments in real-time, spend money when you get it, and create custom invoices, estimates, and professional contracts. It also integrates seamlessly with other software platforms. It has a mobile app and desktop version, and you can accept online payments.

Billdu Pricing Client Numbers Unlimited Services Allowed Users Accountant Connection
Free Free 0 No 1 Yes
Lite $3.99/month 10 Yes 1 Yes
Standard $8.99/month 50 Yes 2 Yes
Premium $16.99/month Unlimited Yes 10 – 5 Businesses Yes
Lite $6/month 5 Yes to 5 clients 1 No
Plus $10/month 50 Yes to 50 clients 1 Yes
Premium $20/month Unlimited Yes 1 Yes
Select Custom Pricing Unlimited Yes 2+ Yes


With Bill.com, you can control your business’s accounts payable by approving and reviewing bills from any device, storing receipts, checks, and invoices, and sending international or domestic payments to suppliers and vendors. You can also manage your accounts receivable. It includes automated invoices, contact management, automated reminders, and direct payments using PayPal, credit card, or ACH. It is a bit pricier, and it works better for medium-sized or larger businesses.

Billdu Pricing Client Numbers Unlimited Services Allowed Users Accountant Connection
Free Free 0 No 1 Yes
Lite $3.99/month 10 Yes 1 Yes
Standard $8.99/month 50 Yes 2 Yes
Premium $16.99/month Unlimited Yes 10 – 5 Businesses Yes
Essentials $39 per user/month 6 Yes 1 per account Yes
Team $49 per user/month Unlimited Yes 1 per account Yes
Corporate $69 per user/month Unlimited Yes 1 per account Yes
Enterprise Custom Pricing Unlimited Yes 1 per account Yes


There are powerful iPhone and Android apps from Invoice2go that makes it quick and easy for you to create customized invoices from your phone while you’re out and about. Setting up the software is very simple, and you’ll be able to send your first invoice in minutes. You can also take advantage of other features like invoice templates, expense tracking, time tracking, estimates, and purchase order management. You can send invoices in several ways as well, including SMS. It has cloud-based desktop software you can use too if you prefer it.

Billdu Pricing Client Numbers Unlimited Services Allowed Users Accountant Connection
Free Free 0 No 1 Yes
Lite $3.99/month 10 Yes 1 Yes
Standard $8.99/month 50 Yes 2 Yes
Premium $16.99/month Unlimited Yes 10 – 5 Businesses Yes
Starter $5.99/month 2/month No 1 No
Professional $9.99/month 5/month No 1 Yes
Premium $39.99/month Unlimited Yes 1 Yes

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Why Choose Billdu as an Invoice Maker for Your Small Business

It shouldn’t surprise you that we think Billdu is the best invoice maker available for any small business. Billdu is a very intuitive and agile invoice maker with loads of great features that make it the obvious choice.

Cloud-Based Software

Billdu is a cloud-based invoice maker. This means that you get low setup costs without having to try and budget for a tech support team to help manage a self-hosted-type platform. You also get all of the benefits of cloud computing with this software suite, including the ability for both you and your employees to access it through internet access anywhere they happen to be in the world.

Fantastic Support

Billdu offers a responsive customer service team that you can email any time of the day or night, and they speak English and German. They’re based in the United States, and they’re extremely responsive to questions or concerns to ensure that the software works for you.

Invoice Maker with a Host of Features

Billdu proudly gives small businesses a comprehensive, all-in-one invoice maker that allows you to seamlessly keep your business’s finances on track, send payment reminders, accept a host of payments in different currencies, and create a powerful sales pipeline. It also integrates with tools you already utilize, and you can invite your accountant to connect.

Mobile Apps and Desktop Platform

You’ll get apps for iOS and Android systems with Billdu, and the integrated mobile app allows you to stay connected to key business information while you’re on the go. All of Billdu’s exclusive features are just a click away on your phone. You can easily stay on top of each business process, monitor your online store, create bookings, and send quote requests. There is also a platform for PCs.

Powerful Marketing Automation

There are powerful automation features on Billdu that you can use to create and nurture new leads and build sales for your business. You can easily create an online store with multiple payment options, send invoices and estimates, send bills and payment reminders, and more.

Transparent Pricing Guide

The pricing you get on our pricing tiers is what you get, and each one clearly outlines the services available at that specific price point. There are no added extras to worry about driving the prices up, and the only way they increase is if you decide to go up a tier.

Invoice Templates

In Billdu, you will find five professional invoice templates which you can further customize by adjusting the color scheme, adding your logo, changing the texts, language, currency etc. Billdu has also prepared some popular free invoice templates for you to look at and download which include a blank invoice template, PDF invoice template, simple invoice template and many others. You can try our free invoice generator and Billdu’s free proforma invoice generator to have a look at how Billdu works without registering.

Get Your Free Trial of Billdu Today

Don’t take our word for it. Instead, try Billdu for yourself with our free 30-day trial. Once you sign up, you’ll get immediate access to everything Billdu offers, and you can quickly see how it works with your current processes. Try it out, see how it streamlines your business, and trust Billdu to help you grow your business.

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Having the best quote maker allows you to impress your clients, increase your sales team’s productivity levels, and win new business. So, what is the key to helping you attract new clients? Besides obvious things like the quality of your products and services, pricing, branding, and marketing, it’s your sales process that plays a huge role in encouraging steady business growth.

It all starts at the first “hello” and continues through building a strong relationship to the initial business offer before following up and earning a new client. The key to a strong sales cycle is swift and clear communication with a personalized touch.

Quote makers for small businesses streamline and automate your proposal and the request for proposal process for your sales team. Today, common features include an e-signature, CRM, e-commerce software, and accounting that all work together to make your sales process more efficient and precise.

A few benefits of having a quote maker include the ability to easily and quickly make impressive and professional-grade sales quotes and proposals. You design these proposals with a winning sales strategy in mind. You can generate proposals and quotes in several file formats that you can then send through different channels. The formats include a dedicated landing page for your proposal, and this can boost your chances for success.

Essentially, your quote maker lets you spend more time with each client while cutting the time you spend working on proposals and paperwork. This approach can win you more business, but what are the best quote makers for small businesses?

Why Quotes Are Important for Your Small Business

Quotes are essential to your business because they’re a way to increase your transparency and trust levels with each client you come into contact with. They can show your potential clients that you have a consistent and clear pricing structure and it’s professionally run. Also, they can easily see what you charge for each part of the project because it’ll all end up right on the quote.

Quotes allow your customers to see that you have a very clear idea of how much work their particular job will take to complete, and you’re transparent with your pricing so there aren’t any nasty price hikes at the end of the project.

A quote maker also allows you to clearly list out your conditions and terms of each project between your business and the client. The client gets peace of mind knowing they’ll have protection should these clear terms and conditions get broken, and both parties know what is expected of them throughout the project. If you weren’t ready to give out a written quote before starting a project, this can throw up a red flag to your potential client.

It could prompt them to look elsewhere. So, creating a quote at the start of a project using the best quote maker lets your client know that your business is trustworthy and a serious contender for their project.

Another important thing to consider is that learning how to create a quote when you first start your business can help you focus. You’ll have to take a hard look at what you believe your products or services are worth, as well as how much you should realistically charge for your time. It also gives you a good idea of the amount of work involved in different projects.

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Important Components to See on Your Quote Maker

When you’re deciding on a quote maker, you have to keep in mind that the objective of this quote is to persuade potential customers to choose your business over your competition to close the deal. You want to consider your potential customers’ demands before creating a personalized quote to win them over. Ideally, any quote maker you use will be intuitive and user-friendly.

Platforms like Billdu offer an easily customizable quote maker if you log into the platform and look under the Documents tab, then to Estimates. Estimates and quotes are essentially the same things, and you can easily customize it with the following components to win your clients over.

Billdu quote maker - adding a new quote

Client Information

It’s important that you input details about the client that you want to send your quote too. Make sure you have standard information like the client’s name or the company’s name, address, contact numbers, and e-mail if it’s available. You can also add notes at this point in Billdu if you think that it’s appropriate.

Company Information

Any quote maker you use should allow you to input information about your business to make it easy for your clients to see. Write out your company’s name, address, contact numbers, and e-mail. If you have a website or fax, you can add it here too. There should be space to write a quick blurb about how your company functions too.

Validity Period and Date of Issue

Put the date you sent the quote to the client and the date of issue. It’s essential that you have this in your quote because most quotes usually come with time limits for the client to accept them. You could also add in a note that states that your quote is valid for X amount of days from the date of issue. This can create a sense of urgency for your client, and it may entice them to send you a faster response.

Client information in the quote maker

Quote Number

As most businesses use accounting software, they can automatically generate a unique number for this specific quote. If you don’t have accounting software, you can manually input a unique number for your quote to keep them all straight. This can help you locate and track the quote quickly and easily for future reference.

Services or Products

The client is interested in the services and products your company offers. This is why all of your offering details get clearly listed with the required pricing in your quote. The following structure can give you a good idea of how to describe your services or products to your clients:

  • Check and see if you need one or more tables to list your services or products. If you have different categories for your services or products, you can use multiple tables in one quote to make everything clear.
  • Include columns for the name of the service or product, duration of the service, quantity, price, and the total amount that includes taxes.
  • You can add notes or an extra column that describes whatever you’re offering your client to help them understand better.

Products you are quoting for

Pricing Structure

When you create your pricing structure, having an eye for detail is critical. Make sure there is absolutely no room for confusion when it comes to your pricing details because this will be the client’s guide for any future payments if you close the deal. Don’t forget to include any applicable taxes along with appropriate rates for your products or services.

Make sure you have a section for the cost breakdown. Include as many details as you think you need to have before you finalize your quote and share it with your prospective client. For example, say that you run a SaaS company, and you offer a tiered pricing strategy to your clients. Include each feature of the specific package you’re offering to your client in your quote. Also, make sure you list the validity period of the product or service and how the client renews the plan. This will get rid of the possibility of any future disagreement between you and this client.

Terms and Conditions

Lay out your terms and conditions that will outline the whole agreement between your business and the client. There could be bad instances like poor customer service, late deliveries, and the products end up delivered damaged or broken. The terms and conditions will spell out what will happen should these events occur, and it can help settle disputes.

You also need to mention in this space your payment terms, the contract’s duration, and any clauses you have like confidentiality, intellectual property, limitation of liability, or termination.


The signatures from the client and your business act like a confirmation of the project, service, or deal. Some platforms offer you the ability to use e-signatures to get rid of chasing the client down to try and get a traditional paper signature.

Clarity Notes

If you realize that some of the information in your quote maker, like the terms and conditions or pricing structure, are complex, it’s a good idea to add a note for clarity. The notes will give the client additional information along with any information you mentioned earlier in your quote.

10 Best Quote Makers for Small Businesses

Now that you know how critically important quotes are for your business, you’ll see how it’s so important to invest in high-quality software. Since there are so many options available, we’re going to break down the best quote makers available on the current market. You can compare them and decide which one is best for your business.

1. Billdu

First up is Billdu. This is an intuitive cloud-based platform that allows you to quickly and easily generate customized quotes with all of the relevant information. Once you log in, all you have to do is go to the left-hand side and look for Documents. Click the down arrow by Documents to find Estimates. You can then customize your quote or estimate for each client all in one screen.

It’s easy to select different currencies, set a tax rate, list out your items, and make a very clear and concise document with this quote maker. There are also a host of other intuitive features you can try to streamline your business, and you can invite your accountant right to your account.

  • Pricing: Tiered pricing starting at $0.00 and going to $16.99 a month and a free 30-day trial

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2. Qwilr

Qwilr is an invoice maker that allows you to replace your quotes, PDF proposals, and presentations with mobile-friendly and interactive web pages. The pages will plug right into your system, and they have a timeless design that allows you to use them again and again or build new ones. They offer customized fonts and styles, analytics, free templates, quote acceptance, e-signatures, free stock videos and images, and free templates. It allows you to analyze and track how people browse your marketing and sales materials. You’ll get notifications when someone views your document, how many times people look at it and which sections the people spend the most time on.

  • Pricing: $22 per user, per month with a free 30-day trial

3. Bitrix24

In addition to being a quote maker for small businesses, this software offers tools like project management and CRM. The invoices and quotes are completely customizable, and you get a host of tools like automatic numbering, multiple currency support, product catalog, taxes, and email marketing. It offers task and workflow reporting, calendar sharing, reporting, and more. You can use it as an online service like SaaS or a cloud version. It also comes as a ‘box’ product that is self-hosted. You can pick between the more flexible cloud subscription plans, or you can build a custom intranet project with the self-hosted version of the software.

  • Pricing: Paid plans starting at $39 a month and a free 14-day trial

4. Scoro

Scoro is one way to streamline your service and product billing processes. Instead of using five different tools to try and manage contacts, send quotes, and take care of your billing, you can do it all in one powerful quote maker. In just a few clicks, you can create proposals and quotes. It offers PDF export, CRM, quoting automation, billing automation, sales pipeline reporting, work management, and project management. You can also get an overview of a supplier or client on a single page that lays out every transaction you’ve ever had, and it includes contact details, communication history, linked files, invoices, orders, quotes, and linked projects.

  • Pricing: $26 per user per month and up plus a 14-day free trial

5. DocSend

One of the best quote makers is a tracking and content management solution that helps your marketing and sales teams be much more efficient. With DocSend, you can easily see when, where, and how customers engage with your sales documents. So, you can easily keep the flow of conversation going. It has manager insights, collaboration and teamwork, advanced document tracking, remote presentations, document control, training, support, and custom branding. You’ll get instant notifications that alert you when a prospective client engages with your content. In turn, you can reach out in a timely manner. There are also page-by-page analytics that give you more insight into what matters to your prospects.

  • Pricing: $10 per month, per user and up with a 14-day free trial

6. PandaDoc

This quote maker is a document automation software suite that gives you higher closure rates on your deals while shortening your sales cycles. You can custom-make proposals in minutes. It allows you to create unlimited documents with e-signatures, custom branding, product catalogs, pricing tables, manager approved workflows, automatic reminders, and integration with CRMs. You can run document analytics to see where your prospective clients spend the most time, and it makes it easy to track each quote’s progress. Once you send a quote off, you’ll get a notification when the customer opens it, views it, and signs it.

  • Pricing: $19 per month, per user with a free trial

7. Bidsketch

This is a popular quoting software used by agencies, consultants, and freelancers. It lets you create quotes, sign them electronically, and track professional-grade proposals for your clients. It features optional upselling, design templates, reusable content, online signatures, landing pages, automated new client workflow, notifications, domain customization, and a single centralized platform for your client information. You’ll create unique client landing pages where they can then view, approve, comment on, and export the proposal quickly. The optional upselling is also an interesting feature, and you can mark certain fees as optional to give the clients the choice to accept them as they look at your proposal.

  • Pricing: $29 per month, per user and up with a free 14-day trial

8. Quotient

This is a more stripped back quote maker that will serve a general purpose for your business. It appeals to a broad range of businesses that have direct sales because it’s a simple online proposal and quoting software. It offers follow-ups, templates, confirmation emails, automatic quote expiry, templates, quote opening and viewing tracking, one-click quote acceptance, and a dashboard. You can also take advantage of auto-completion, file and image attachments, and template saving to make it more efficient to create different quotes. The quotes will be archived and be searchable via keywords.

  • Pricing: $20 per month, per user and a free 30-day trial

9. Mosspaper

This is a mobile-friendly contract management system and quote maker that gives your small business a platform to create, track, sign, and accept contracts and quotes. It allows for paperless approvals, payment integration, and electronic signature capture. You’ll enjoy centralized data management, simple payment processes, e-signatures, predictive data analytics, customer collaboration, and invite and manage users to the platform. You can track and manage contract payments, send payment requests to customers, collect payments, and review outstanding balances from a centralized platform. It’ll integrate with Stripe to allow you to accept secure international payments too.

  • Pricing: Paid and free plans from $19 a month with a 30-day free trial

10. Nusii

Nusii works for creative businesses as an online quote maker. It has a host of nice features that help you get beautiful proposals out the door and on the way to the client much quicker. You’ll choose from professional-grade proposal templates, online signatures, notification system, and analytics with quote tracking. Once you and your client are happy with a proposal, all you have to do is hit the send button. This platform will keep track of it for you around the clock. When your client opens and views it, you’ll get a notification. In turn, this can help keep you informed and in the loop.

  • Pricing: $29 per month, per user with a 15-day free trial

Why Billdu is the Best Quote Maker for Small Businesses

Billdu quote maker and quote templates

When it comes to the best quote maker, it’s hard to beat the convenience and intuitiveness of Billdu. The centralized platform is a huge selling point, and so is the dashboard. You can easily view paid, unpaid, and created quotes at a glance, and this can help you keep your business’s finances running on the right track. A few other reasons why Billdu excels as a quote maker include but are not limited to:


It’s a busy world, and you may not be able to tie yourself to a traditional desk and PC to run your business. Instead, you can use Billdu’s user-friendly apps for Android and iOS devices to view your quotes, accept them, review payments, and use all of the features right from your phone anywhere you have a stable internet connection. As a bonus, the apps are very secure.

Host of Services

Billdu takes great pride in making itself a one-stop shop for all of your business’s financial needs. It’s not just a quote maker. It allows you to create and track invoices, purchase orders, delivery notes, credit notes, recurring invoices, set up an online store, set up different payment methods, track expenses, and much more all in one cloud-based platform.

Accountant Onboarding

It’s essential that your accountant or accounting team can view all of the necessary information they need to set up your taxes, check your finances, and ensure that your business is on the right track. With Billdu, you can invite your accountant right to your platform where they can get everything they need.

Try Billdu Free for 30 Days

We understand how important it is to find the perfect quote maker for your business, and this is why we invite you to try Billdu and register for a free trial. We’re confident that it’ll help you streamline your business operations and stay on top of all of your important financial transactions.

Streamline your small business
administration with Billdu

Invoicing, expense tracking, quotes, automation. Learn why Billdu is one of the most popular small business platforms.

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Billdu invoice maker and invoicing app

FreshBooks is a great software suite for many small businesses, but it’s not a one-size-fits-all solution. Some small business owners need more flexibility or different features than FreshBooks offers, and this is why it’s important to shop around and look at all of the alternatives. There could be a better fit for invoicing or accounting that smooths out daily operations and expense tracking, and it’s impossible to tell unless there are comparisons.

We understand that small business owners may not have time to look for the best FreshBooks alternative, so we’re going to do it for you. Our goal is to give you everything you need to make an informed decision for your small business to help keep you financially sound.

What Is FreshBooks?

FreshBooks is one of the most popular accounting software in the current market. It offers a reliable and fast solution to your small business accounting issues. It comes designed as a cloud-based accounting software for small businesses, service providers, and freelancers.

This software suite can help track time, track expenses, create invoices, provide reports, send follow-up emails, design estimates, manage recurring invoices and subscriptions, and collect online payments in one system using PayPal, credit cards, and Google Checkout payments.

As a bonus, FreshBooks also seamlessly integrates with a host of leading business applications to streamline the entire accounting process. There’s a free trial plan that allows you to easily try out all of the features to see if it works well for your business needs.

Benefits of FreshBooks

  • Newest version has advanced features
  • Interface is attractive and modern
  • Secure backups from the vendor to keep data safe
  • Dashboard offers effortless customization
  • Integrates with a host of leading software platforms

Top 11 FreshBooks Alternatives for Small Business Owners

Now that you’ve had a quick overview of FreshBooks and the benefits, it’s important that you understand the best FreshBooks alternatives on the current market for accounting or invoicing. Since you’re a small business, tailoring all of your software is essential to help save you money while tracking your finances. We’re going to outline the best software suites below for you.

1. Billdu

First up is Billdu, our top pick in the long list of FreshBooks alternatives. Billdu is a cloud-based software that offers a large range of services, all on one centralized dashboard. You can use it to effortlessly design and send invoices and recurring invoices to your clients, or you can create estimates and send them electronically to your clients to win new bids.

There is also expense tracking, and this is essential for any small business owner to keep your business running in peak shape. Billdu also offers you the chance to create delivery notes, exports, and take online payments from several sources, including PayPal and credit cards. In fact, you can attach a “Pay Now” button to your invoices to make it easy for the client to pay you.

There is a communication hub with an inbox, where you’ll be able to keep in touch with your clients. You’ll also get notifications when the client opens and interacts with the invoices, estimates, or whatever you send them. This feature allows for timely follow-up. It’s also possible to set up appointments with Billdu.

Why Use Billdu Instead of FreshBooks

  • Comes with newly redesigned and added features
  • Interface is very sleek and intuitive
  • Possible to edit your invoices, etc. on the go
  • Ready-made templates available to save time

Why Use FreshBooks Instead of Billdu

  • Secure backups available to protect your data
  • Can create proposals in seconds
  • Offers time tracking
  • Newly redesigned dashboard

Try Billdu and see for yourself
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2. QuickBooks

QuickBooks is a web-based accounting software that works well for small businesses, freelancers, or independent accounting firms. You can use QuickBooks Online to get all of the essential accounting tools your business needs in one centralized location. The goal of this FreshBooks alternative is to help small business owners simplify the finance management and accounting processes.

It offers a host of nice tools that can automate your data collection and tax calculation processes, and it can simplify your invoice management and billing practices. It’s possible to use this FreshBooks alternative to generate customized reports, monitor sales, synchronize banking data, track and pay your bills, and much more.

As a bonus, QuickBooks Online lets you access it on several devices (both desktop and mobile) so you can check it on the go. It comes with an auto-syncing option to ensure all of your data is current each time you look at it. Finally, you also get the opportunity to filter features by your business size to narrow down which ones will work best for your needs.

Why Use QuickBooks Instead of FreshBooks

  • Offers synchronization options
  • Provides instant feedback on the business’s finances
  • Generate custom loss and profit reports
  • All-in-one accounting software for freelancers

Why Use FreshBooks Instead of QuickBooks

  • Get access to all features, no matter the business size
  • Can switch settings to suit your particular needs
  • Live chat
  • Add users and assign roles

3. Zoho Books

This is a smart accounting software suite that works well for small businesses when you use it to help manage your cash flow and finances. It features a very user-friendly design that allows small business owners to make data-based, intelligent decisions regarding their business. It’s designed to help collectively across all of your business’s departments.

Since Zoho Books is part of the Zoho product line, you never have to worry about security, uptime, and support. The app allows you to easily send professional-grade invoices to any clients and collect online payments to get paid quicker. It’s fast, robust, and gives full control over your company’s finances, no matter if it’s small or rapidly growing.

You can track your time, send invoices and estimates, track clients through the portal, add your accounting team, create sales orders, track your inventory, and more to automate many of your daily processes. In turn, you can spend your time on other aspects of your business. There is also a vendor portal where your vendors can self-manage their transactions with your business.

Why Use Zoho Books Instead of FreshBooks

  • Streamlines back-office duties
  • Offers features like balance sheets, cash flow statements, and P&L statements
  • Extremely detailed design
  • Dashboard produces visual graphs and financial data quick overviews

Why Use FreshBooks Instead of Zoho Books

  • Comes with pre-made templates to save time
  • Has a communication hub/inbox
  • Get notifications from client interactions with your documents
  • Different payment options

4. Wave

Wave is a well-integrated platform that has receipt scanning, accounting, and invoicing all combined into a compact, single package. It’s a great software suite for start-ups and small business owners as a FreshBooks alternative. If you’re self-employed and work as a freelancer, consultant, or entrepreneur, this is one nice option.

It’s very easy to set up and use Wave straight from the time you get it. It has a user-friendly and simple dashboard that will display whatever information you need very clearly. It works to help simplify the invoicing and accounting process, and it makes tracking expenses for your business a straightforward process. It also helps you chase payments, manage employees, and get ready for tax season.

You can easily and quickly send and create professional estimates, receipts, and invoices. The tracking features are also nice, and they give you a fast way to stay on top of all of your finances. You can accept payments through credit or debit cards, and Wave allows you to run your payroll once a month with no additional fees.

Why Use Wave Instead of FreshBooks

  • Free app with no hidden fees
  • Simplifies the expense tracking process
  • No-hassle tax season preparation
  • Allows you to do monthly payroll

Why Use FreshBooks Instead of Wave

  • Allows you to create delivery notes
  • Has a more robust communication hub
  • Has online store capabilities
  • Scaleable to fit your business

5. Invoice Simple

Invoice Simple helps to track finances while offering several invoice-generating tools to turn your estimates into simply customizable invoices. This is a very simple FreshBooks alternative for any small business owner who doesn’t need a lot of power from their software. You can use it from your laptop or phone to create invoices on the go and get them on the way to your customers.

All you have to do is choose what you’d like the software to create and it’ll give you a blank template that you can quickly fill in. It allows you to add your logo and convert it to a PDF invoice to share, or you can email it right to your customers. You can also add clients and create estimates, and you can create a running list of products or services to pull them quickly back into the invoice when you make them.

For payments, you can use PayPal, check, or use the banking information from your clients to speed up the payment process once you complete a project or a service. You can try it for free to see if it matches your business needs before upgrading and creating an account to track all of your financial information.

Why Use Invoice Simple Instead of FreshBooks

  • Easy to create invoices and send them out
  • Fully customizable templates
  • Very basic and user-friendly
  • Saves items and clients to reuse

Why Use FreshBooks Instead of Invoice Simple

  • More services like recurring invoices and expense tracking
  • Tiered payment plans
  • Centralized dashboard for all of your financials
  • Communication hub

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6. Xero

Xero is very easy to manage, no matter if you immerse yourself in it or choose to only use it occasionally. It makes more complex tasks like double bookkeeping simple to handle for small business owners. There are certified advisors that can help you with your accounting needs if you don’t have a dedicated accounting team for your business.

It’ll integrate very easily with the leading-third party solutions or accounting systems without any problems, and you can scale your plan to match your business needs. It allows you to claim expenses, pay bills, monitor your bank account and cash flow, accept payments, track projects, capture data, upload contacts and organize them into smart lists, and generate customized reports.

You can use Xero to create purchase orders, and it offers currency conversion in over 160 currencies. There are several tools and add-ons you can opt into, and it all comes together on a sleek and user-friendly dashboard that makes it easy to track everything. There is a free trial too, so you can see if this is a good fit for your small business before you buy it.

Why Use Xero Instead of FreshBooks

  • Facilitates accurate and fast transacting
  • Express Setup feature offered from the vendor
  • Able to find and alter banks, checks, and expense claims
  • Can create payroll forms

Why Use FreshBooks Instead of Xero

  • Allows you to create delivery notes
  • Has online store capabilities
  • Simple and streamlined expense tracking
  • Responsive support team

7. NetSuite ERP

This is a scalable but comprehensive invoicing software suite that is cloud-based. It comes designed to meet the needs of fast-growing small businesses and bigger enterprises. This app will work to automate back and front-end processes for your business so you can spend your time elsewhere without worrying that you’re missing out on important financial processes.

NetSuite will take care of inventory management, order management, billing, revenue management, fixed assets, and financial management. As a bonus, this software lets each employee — from clerical staff to your top managers — view several highly customizable reports that outline key performance indicators for their particular role at your small business.

The ERP module on this software will integrate quickly and easily with any other NetSuite software you may have or buy, including CRM, eCommerce, order management tools, and inventory. So, you can easily scale your software to suit your business’s exact needs without breaking the bank. NetSuite offers built-in flexibility and native business intelligence to ensure you have everything you need to make informed decisions regarding your business.

Why Use NetSuite ERP Instead of FreshBooks

  • Has self-service capabilities
  • Complete set of purchasing, manufacturing, and inventory management features
  • Real-time information on inventory, suppliers, and procurement indicators
  • Integrates with finance and sales

Why Use FreshBooks Instead of NetSuite ERP

  • Has recurring invoice creation and tracking
  • Sleek and responsive interface
  • Centralized location for all of your relevant items
  • Notifications for client interaction

8. BigTime

This cloud-based billing software is very comprehensive, and it comes designed to help any small business owner streamline the overall billing cycle, track the time each activity takes, and organize tasks to keep you on track. The platform can easily accommodate several billing rates, and you can assign them to staff, set up labor codes, and assign tasks as you see fit.

BigTime is accounting software that lets you prepare invoices using a customizable template, monitor and assign various tasks, and track the duration of each task. It has reporting and management tools built into the design that gives you total visibility over your whole team throughout each project’s duration. In turn, you can see when someone is struggling or excelling at their given tasks.

It also integrates with a range of popular applications, and this means that you wouldn’t have to manually migrate and process any data if you chose it. The engineering, accounting, and consulting industries will do best with this FreshBooks alternative. You can also use it to delegate your team the correct workload each day to ensure they have something to do without being overloaded.

Why Use BigTime Instead of FreshBooks

  • Offers resource allocation functions
  • Track each team member’s time every day on specific tasks
  • Comprehensive invoicing and billing solution with automatic calculations
  • Project management feature

Why Use FreshBooks Instead of BigTime

  • Offers more customizable templates
  • Easier to keep an eye on receipts and delivery notes
  • Quick invoice recall and storage
  • Can edit and send documents on the go

9. Invoiced

Invoiced offers a cloud-based automation software for your accounts receivable needs that can make all of your small business’s financial processes work automatically. There are four interconnected modules at the heart of this software, including payment plans, invoice-to-cash, customer portal, and subscription billing that you can use to streamline your daily applications.

You’ll get a seamless accounting workflow for your small business. The workflow starts on the billing end and goes to payments and forecasting so you can keep a close eye on your financial situation. One big bonus of this software is its easy-to-use and straightforward dashboard. It looks very simple, but it has all of the controls you need to keep your tools within easy reach.

It can also improve your company’s bottom line as it gives your customers multiple payment options. It’ll integrate seamlessly with a variety of popular accounting software choices like QuickBooks or FreshBooks, and this eliminates the need to flip back and forth between applications. You have fewer chances of making costly mistakes this way.

Why Use Invoiced Instead of FreshBooks

  • Incorporates the power of four modules to simplify tasks
  • Simple dashboard increases productivity
  • Automates your workflow
  • Offers more flexible payment options

Why Use FreshBooks Instead of Invoiced

  • Offers accountant connection
  • Redesigned user interface
  • Tools all grouped in one centralized location
  • Several pricing options

10. DocuPhase

DocuPhase gives you an accounts payable automation software. This software comes with a lot of document management features and other tools that you can give out to all of your employees to use. The strong accounting automation system puts it as one of the best FreshBooks alternatives. It offers Optical Character Recognition features that allow it to accurately read any text on scanned documents to ensure your records are accurate.

It also has a nice document storage system that can keep receipts, invoices, and related financial documents organized and easy to recall should you need them. You can scan them as soon as you get them to reduce the probability of losing them, and this makes filing your taxes much easier because you have proof of all of your expenses and deductions.

DocuPhase is also helpful when it comes to digitizing your company’s processes. There won’t be any more large folders of paper files stuffed into drawers. Instead, it’s all at your fingertips with the click of a button. It can automate invoice payments, and this can help ensure that you pay your dues in time to avoid any late fees.

Why Use DocuPhase Instead of FreshBooks

  • AP automation saves time
  • OCR capabilities
  • Document management tools included
  • Allows you to digitize your processes

Why Use FreshBooks Instead of DocuPhase

  • Attractive interface design
  • Get secure vendor backups for your files
  • Prompt customer service if you have issues
  • Integrates with other software

11. Sage 50

The final FreshBooks alternative on the list is Sage 50. This is a desktop accounting solution that is very easy to use, and it works well for growing small businesses. You can also scale it to fit larger enterprises and their bigger accounting needs.

You’ll get standard accounting features with this software, including bill payments, cash flow management, accounts receivable, and accounts payable. It also gives you a range of advanced tools to help with your financial needs like inventory management and module-level security. You can add payroll services or credit card processing options too.

The vendor for this product has mobile apps for iOS, Android, and Blackberry devices, and you get a free trial to see if it’s something you want to pursue. It also functions very smoothly with different products like Excel, Microsoft Word, and Outlook so you can perform all of your daily tasks without having to flip from screen to screen. You can choose your software by business need, business size, and industry to get a tailored solution that works for you.

Why Use Sage 50 Instead of FreshBooks

  • Flexible enough for non-accountants and CPAs to use
  • Includes essential business operations
  • Screen-level security
  • Automatic backup included

Why Use FreshBooks Instead of Sage 50

  • Scalable software solution
  • Allows for easy invoicing setup
  • Customizable layouts for all your documents
  • Newly improved design

Free Billdu Trial

If you’re curious about which FreshBooks alternatives could work best for you, we suggest you start with Billdu. You’ll get a completely free trial that allows you to test out premium features and see how it settles into your business operations.

Streamline your invoicing
with Billdu invoice maker

Invoicing, expense tracking, quotes, automation. Se why Billdu is one of the best FreshBooks alternatives.

Free 14-day trialNo credit card requiredCancel anytime
Billdu invoice maker and invoicing app