Small business owners have a lot to handle on their own financially. Many find themselves handling billing and invoicing along with other management duties.
Writing an invoice can be detailed enough, but things can get complicated when you have to send multiple invoices to people.
Double invoicing is a problem that could cost you time and money you can’t spare. Luckily, we’re here to help you get your duplicate invoices under control.
Why You Have Problems With Double Invoicing
Sending multiple unneeded invoices (=duplicate invoices) to clients can lead to a variety of problems.
Clients and vendors can get annoyed because of the multiple invoice send-outs. It reflects poorly on your business as a whole, and if it becomes a repeat problem it could lose your business.
Are you curious about why double invoicing is a problem for your business? Any of the following reasons could be the cause of your duplicate invoices problem.
Improper Invoice Classification
Do you have an easy way to see which invoices have been paid, which need to be sent out, and which ones are past due?
If you can’t clearly see the state of your invoices, you’re setting yourself up to have problems with double invoicing. Sometimes invoices get sent out multiple times because people can’t tell that they’ve already been sent.
The easiest way to solve this problem is to come up with a system that easily classifies invoices. There are plenty of invoice software solutions available that can help keep your invoices organized.
It isn’t unheard of for the occasional double invoice to come out. An isolated mistake isn’t much cause for concern. But when you notice that the problem keeps happening, there may be a bigger problem.
The most common cause of double invoicing can easily be solved by keeping better books.
We know that most businesses have strict rules about how accounting and billing should handle invoices, but do you know if they’re acting following those rules to the letter?
A busy day at the office could mean that someone isn’t double-checking their work or making sure that the right amounts are going out.
Bad bookkeeping can be harmful to your business. If you’re having problems with double invoicing, duplicate payments, or any money matters it’s worth doing an audit of your current system to see how efficient it is.
Once you’re happy with your invoicing system, it’s time to make sure that employees are properly trained on how to follow it.