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Are you looking for invoice software for Australian small businesses? These software programs take into account all your invoice capturing requirements and enable you to keep your records in order. This is essential when preparing for your tax submissions and good financial reporting.

Invoice software simplifies the process of issuing invoices to your customer ensuring that you maintain professionalism while doing business. What’s more, it’s easy to create tax invoices which is a legal requirement for all businesses operating in Australia.

Find out how to use invoice software to optimize your business while keeping all your records within the Australian tax laws.

The Benefits of Invoice Software for Australian Small Businesses

Running a business, no matter how small or big it is requires you to be professional at all times. And this includes managing your accounts efficiently. When your record-keeping is chaotic, you’re going to battle to know whether your business is operating at a loss or a profit.

Keeping track of your sales and making sure payments are made can become a headache. Furthermore, you could run into trouble when it comes to doing your annual tax returns. This is why installing an invoice software program is beneficial for small businesses.

Some of the many benefits include:

  • Customizable features: Customize your invoice by including your company name and brand logo. You can also opt for your company colors when designing your invoices.
  • E-invoices: The ATO allows for e-invoicing and the right invoice software lets you create online invoices which can be sent directly to your customer’s mailbox.
  • Currency: Invoice software programs give you the option to pick the currency you want to use on your invoice. So, whether it’s Australian dollars or the English pound, you can change the currency on your invoice.
  • Language: Business invoice software allows you to change the language on your invoices so if you’re doing business outside of Australia with non-English speaking clients, you can use the correct language to make reading your invoice easier.
  • Tax calculations: Invoice software has been designed to make running your business simpler and this includes having automatic tax calculation features for whenever you generate a tax invoice.
  • Faster payments: Online invoices often allow you to include a payment button for your customer. This means your customer will be able to make a payment as soon as they receive your invoice.
  • Include attachments: Sometimes you may want to send supporting documents or a newsletter with the invoice. Invoice software can let you perform this action, easily and quickly, every time an invoice is emailed.

With all these benefits and so much more, running your Australian-based business becomes a whole lot easier with administrative tasks such as invoicing becoming a simple process. Now you have more time to focus on other key areas of your business.

Issuing Tax Invoices Using Invoice Software

The Australian Taxation Office (ATO) stipulates what tax invoices should be drawn up when a sale has been made. Any taxable sale of more than $82.50 (including GST) requires you to issue a tax invoice to GST-registered customers. This allows them to claim credit for GST included in the price of the purchase.

While this may seem like a daunting task at times, invoice software for Australian small businesses is your solution. Besides the benefits mentioned above, you can use invoice software to keep your tax invoices in the format required by the taxation laws outlined in your country.

Here are some ways invoicing software can make issuing tax invoices a simpler process for all your business needs.

All Details Can be Included

Details such as your ABN, descriptions of items purchased, GST, and more need to be included on all tax invoices drawn up for any purchases made from your company. While this may seem like a hassle, installing software for issuing invoices takes away the fuss. If you haven’t purchased business invoice software yet, you can make use of a free online invoice generator to capture all the necessary details on your invoices.

It’s Easy to Issue Receipt-Created Tax Invoices

If both you and your supplier are registered for GST, you can issue a receipt-created tax invoice (RCTI). Business invoice software will make this process as simple as creating a tax invoice and you’ll be able to include all the necessary information. This could mean embedding specific terms agreed between you and your supplier.

Saving Time With Recurring Tax Invoices

If you need to generate and send recurring tax invoices, invoicing software will do this for you. By automatically generating your tax invoices and mailing them to your customer’s mailbox, you can have peace of mind your accounts are on track. Plus, you’ll be saving yourself time to focus on other aspects of your business.

Prepare your Business Activity Statement BAS with invoice software

BAS Submissions Using Invoice Software for Australian Small Businesses

We all dread that time of the year when we need to start submitting our annual tax returns. For many small businesses, this can become a time-consuming and frustrating administrative task if proper records are not in place.

But Australian businesses are also required to submit quarterly business activity statements (BAS) depending on their type of operation. These forms are part of each company’s requirement to report on their tax obligations to the ATO.

To ensure the correct information is submitted on your business’ BAS form, your financial reporting systems need to be in order and correct. One of the ways to ensure this is happening is having a proper invoicing system. This way, you have all the proper information for sales made in the company.

Online invoicing software helps to keep all your records in order and giving your accountant all the figures they need for their financial reports. BAS submissions become a breeze when you’re issuing and keeping track of invoices with the right software.

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Better Cash Flow Management When Using Invoice Software

If you’re starting with a new business or running a small business, maintaining your cash flow is vital for the survival of your company. Business invoice software not only makes it easy to generate and issue invoices but you can also see when they’ve been received and opened by your customer.

You’ll also receive a notification whenever a payment has been made, making it easier for you to see which invoices are still outstanding. This will prompt you to follow up with another invoice (now generated automatically if necessary) and chase up on your payment.

Online invoicing software also allows you to include a PayPal button on your invoice. You may also include a button for all credit card and debit card payments. With this facility, you’re making it easier for your customer to make a payment without any delay.

Business invoice software also includes a feature for creating reports and charts. At a glance, you can see how your business is performing. This way, if a profit is not being made you can implement plans to up your revenue. You can also see who still owes you money and chase up on outstanding payments.

Your cash flow management becomes quicker and simpler when using invoice software to issue invoices to customers. Not only do you know when to follow up with customers not paying but you can see whether your income should be increased to improve the profits of your business.

Invoices on the go with Australian invoice software

Issuing Invoices on the Go

Running your small business doesn’t mean you have to do it from your office all the time. In fact, current situations such as a pandemic is forcing many Australian small businesses to operate remotely. Having the right invoice software allows you to issue all your invoices from the comfort of your home.

Downloadable invoice software apps can be used on both iOS and Android SmartPhones. These apps give you all the features you need to keep generating your invoices professionally online and emailing them to your customers. Plus, you can keep an eye on all your finances by monitoring payments from your SmartPhone.

Invoice software apps allow you to keep running your small business efficiently whether you’re in the office, at home, or out on the road. There’s no reason to delay sending out invoices when you have the right app on your mobile device!

Streamlining the Invoicing Process

Invoice software for small organizations allows business owners to streamline the way invoices are processed. The software allows you to create online, customizable invoices that not only look professional but they’ll impress your customers too. You can keep track of payments, manage your cash flow better and automatically generate invoices.

But streamlining your company’s invoicing process can also be done by giving online access to other team members. This minimizes the amount of time the business owner needs to spend on invoice processing and issuing, knowing that other employees are handling the process.

What’s more, you can include your accountant and bookkeeper whenever an invoice is issued. With immediate access, your accounting staff will be able to keep all finance reporting systems up-to-date and orderly.

Invoicing software is the most sensible and cost-effective way of streamlining your invoices. With a wide range of software packages available, you can pick between using an editable invoice template for your own company’s invoicing requirements to more advanced invoicing software.

Choosing invoice software for Aussie small businesses

How to Decide on an Invoice Software for Australian Small Businesses

Deciding which is the right invoice software for your Australian business depends on several factors. Not all businesses require advanced invoicing platforms so make sure you know what you need before using software for your requirements.

Here are some key features you should look out for when deciding which software to purchase for your business.

Digital or Manual Invoice

Not all companies want to issue online invoices. If your business requires issuing printed or handwritten invoices while your customer is waiting, then look out for software that allows you to print a blank or editable PDF invoice.

Billing and Collection of Payments

If you want to keep track of all your payments, then this feature is essential. Invoice software that allows you to bill and collect payments is an extremely useful and time-saving feature.

Customizable Invoices

Invoice software that allows you to customize the appearance of your invoice is essential if you want to include your company branding, logo, colours, and more. This helps to make your invoice look professional and assures your customers they’re dealing with a business that cares.

Currency and Language

If your business deals with customers outside of Australia, having the option to change both currency and language is a useful feature.

Recurring Invoices

Software that automatically generates recurring invoices and emails them directly to your customer’s mailbox saves you time and money in the long run.

Invoice Software App

Operating your business from your SmartPhone means you can keep track no matter where you are. An app that gives you access to software for issuing invoices will help your business operate whether you’re in the office or not.

Reports and Charts

To monitor your business, reports and charts can give you all the information you need at a glance. Some invoicing software offers this feature and is beneficial if you want to move away from using spreadsheets to capture all your income and expenses.

Pricing

Small businesses, especially if they’re starting up, need to keep a close eye on their budget. Look for free invoice software that offers you a range of tools and features or opt for software that comes with different pricing plans.

Final Thoughts

If you’re operating a small business in Australia and you’re looking for invoicing software for issuing invoices, Bildu invoice maker is your solution. The features and tools will allow you to make professional invoices, track payments, and so much more. Bildu also offers a range of online invoice templates to use in Australia to suit your company’s needs and budget.

What’s more, the Billdu invoice generator handles all the information for you, including details required by the ATO. Plus, generating recurring invoices is handled automatically. Visit Billdu’s website today and discover what invoice software for Australian small businesses this platform has to offer you and your company.

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Pro invoice maker for small businesses

While we love getting paid, nobody enjoys generating or managing invoices. It’s a pain and while technology has made things easier, most people still run away from managing invoices, especially since there can be too many to take care of.

Back in the day, invoicing used to be a real issue. Everything was done manually and there were thousands of papers to take care of. Thanks to technology, we can get more done in less time and without putting in much effort.

Still, you have to be careful when choosing the right invoicing app since not all invoicing apps are made equal. In this best invoicing apps guide, we’ll talk about things to take care of when selecting an invoicing app for freelancers.

Let’s get started:

Why Do You Need the Best Invoicing App for Freelancers?

Freelancing is one of the fastest growing industries. It contributes more than $1.4 trillion to the US economy and employs millions of people. It shouldn’t come as a surprise that companies are now producing invoicing apps for freelancers.

They have realized the big market and want to make freelancing easy for you. However, if you aren’t sold on the idea of investing in an invoicing app then look at these reasons:

Invoicing Apps Help Save Time

With a reliable invoicing tool by your side, you will not have to worry about creating manual invoices and sending them to your clients when the time arrives.

Most top invoicing software can automate processes and help you save time. This is of huge importance since time is of the essence for solopreneurs and freelancers. Every second counts, especially since most freelancers charge an hourly rate. This means that someone who charges $40 per hour would be losing a chance to earn $40 for every hour they spend on invoicing.

Creating manual invoices or using tools like Excel can be very tiring and time consuming. With an invoicing tool, you will be able to not just write and record invoices but also send and track them without having to move from one place to another.

Invoicing Apps Might Make You More Productive

This might sound a little strange to some but using a billing tool can make you more productive and efficient. The concept is simple. The less time you spend on generating and managing invoices, the more time you will have to concentrate on other tasks.

Working on invoicing can leave people tired and even push them to be less productive or interested in other tasks. There are few things as irritating as sitting with a calculator and adding figures.

You can let an invoicing tool take care of invoices while you concentrate on more important tasks.

The Best Invoicing App for Freelancers Can Help Reduce the Risk of Mistakes

There is always a risk of errors when it comes to manual invoicing. Errors can be of several kinds – a typo in the name of your customer, invoicing to the wrong buyer, or adding an incorrect figure.

No matter what the magnitude of a mistake, it can disrupt your freelancing business, cause you to lose clients, impact your image, and make it difficult to receive payments

No freelancer wants to go through this trouble and the best way to reduce the risk is to use a tool that can complete invoicing-related tasks on your behalf.

Most invoicing software can calculate numbers and input data based on already-saved information. Since a large number of freelancers have long-term clients, this feature can be of huge help. You will not have to enter data every time you have to invoice a client, simply import information and you’re good to go.

Freelancers reduce mistakes with invoicing apps

Invoicing Apps Make You Look More Professional

Professional invoicing tools allow freelancers to place their name, business name, and logo on the invoice to make it appear more neat and professional. This might not seem like a major factor but it can be quite effective in convincing people that you’re serious about what you do.

Not everyone takes freelancers very seriously. By going the extra mile, you can appear more accomplished. This can even help you charge a higher fee and make more money.

The Best Invoicing App Prepares You For the Big Move

Most freelancers start working with the idea of hitting it big and eventually make more money. If you are serious about reaching the big league then you should put your best foot forward and prepare today for what’s to come tomorrow.

You must welcome technology and not appear dated. Plus, you must take care of the legal requirements. We must mention that the US Office of Management and Budget made it mandatory for all government agencies to adopt online invoicing in 2018. In the same year, we saw the EU mandate all public administrators to start accepting e-invoicing. 

If you want to work with such big names, you will need a reliable invoicing tool.

Invoicing Apps Ensure You Get Paid

Freelancers don’t always get paid immediately and most have to follow up, which can be a lot of trouble. It is not uncommon for people to forget about unpaid invoices and lose money.

A reliable invoicing tool can send you timely reminders and ensure you get paid on time. It can be your virtual assistant that goes the extra mile so that you receive all the money that you are owed.

It can play an important role in reducing bad debt and increasing your cash flow.

While these are some of the main benefits of using a billing and invoicing app, remember that not all apps on the market offer these benefits. This is why it is important to choose the right one.

Get paid faster with best invoice apps for freelancers

Features of the Right Billing and Invoicing Tool

Here are a few things to keep in mind so you can choose the best invoicing app for freelancers from hundreds of invoicing apps:

Easy Invoice Creation

Look for invoicing apps that are easy to use. There is no point in choosing a tool that makes things complicated. You should choose a program that lets you create an invoice with just a click. 

Some tools also give the option to send an invoice to the recipient without using a third-party tool. This can be a great feature as it helps save time and ensures the invoice is sent to the right person.

Mobile Support

Want ease and flexibility? Choose a program that works well on mobile devices. Some invoicing tools have mobile apps, some have browser support, and some don’t work well on mobile devices at all.

If you want to be able to create, view, send, and edit invoices on the go then it is important that you choose a program that has mobile support. 

It should work well on your device – iOS and Android – and offer all or most of the features available on the desktop version.

Cloud Support

Most invoicing and billing software now offer cloud support since it’s the future. Cloud support refers to the ability to store data on the cloud that can be accessed from anywhere. With this feature, you will be able to work on your invoice no matter where you are. You’ll only need an internet connection and a supported device.

This is of huge importance because freelancers want to enjoy flexibility. They move from one place to another and often go holidaying without compromising on work. With this feature, you’ll take your office wherever you go without any worries.

Customer Records Creation 

Choose a billing & invoice software that allows you to save and import personal records of your customers so you can easily create new invoices without having to input data every time you have to invoice a client.

This feature doesn’t only help save time but also reduces the risk of errors as you will only have to input and verify information once. The system can import names, addresses, etc., on its own.

Multiple Payment Methods

This is a rare feature but if you look around, you will find tools that allow recipients to pay the invoice directly without opening a new page and feeding information. 

This is a great feature as it increases the likelihood of getting paid. Someone in a hurry may delay paying if it means going to the dashboard, logging in, and making payments. You can add a link to the payment page and allow users to clear invoices directly without having to do much work.

Customizable Templates

Introduce some style to your invoices by using the best invoicing app for freelancers to create templates that go well with the theme of your business. The system you choose should give you the option to customize templates, choose from predesigned templates, and even save templates for future use.

We suggest that you add some color and personalization to the invoice by changing the color theme and adding the logo so that it looks more professional. As mentioned earlier, it can help impress people.

Multiple Currency Support

This is a very important feature for freelancers since they work with clients from around the globe. Most customers want to see the invoice in the unit or currency that they trade in, i.e.: USD for someone in the US and CAD for someone in Canada. 

It makes things easier for clients. They will not have to open a calculator or go to Google for currency conversion. They’ll be able to see the invoice in their preferred currency, which isn’t only helpful but also increases the likelihood of getting paid faster.

Communication

If you search the market, you will come across ‘smart’ billing software that can communicate with customers on your behalf, i.e.: let you know once your invoice gets read. These are known as best invoicing apps.

Freelancers often are concerned whether the invoice they’ve issued has been received or not.

Discount and Tax 

Your invoicing tool should be able to calculate the total and also account for discounts and taxes, as applicable. Since freelancers have to add VAT and other such charges and also offer volume discounts, this feature can prove to be of huge help.

A system that doesn’t have this feature would make it difficult for you to create invoices because you will have to do manual work. 

Payment Reminders

As mentioned earlier, freelancers don’t always get paid immediately. Some have to wait for weeks to get paid in full because clients often take time to review work and approve the payment. Since the cycle can take weeks, freelancers can often forget to send reminders and miss out on getting paid.

The best invoicing app for freelancers is one that sends regular and automatic reminders to ensure you get paid on time. Some will send you a reminder or send a template to the recipient. 

Attachments and Files

Choose a platform that lets you attach files to justify the invoice, especially if there are additional charges. Some freelancers also like to attach ‘work’ with the invoice so that clients can review and pay immediately. Hence, consider looking for a tool that has this feature.

Safety and Security

We know how big of an issue cybersecurity is. You can’t afford to choose a system that doesn’t encrypt data and puts you or your client’s information at risk. Customers are careful about working with companies that put their data at risk, especially when you put information on the cloud.

Choose a company that takes steps to safeguard your data and goes the extra mile to prevent hackers from accessing your files. Moreover, it must take legal requirements such as GDPR standards into consideration.

Offline Functionalities

While it is important to choose a billing and invoicing software that works online, don’t make the mistake of selecting a tool that has no offline functionality since you may not always have access to the internet and you may have to create and print invoices.

Merely Googling for the best invoicing app for freelancers will not be enough, make sure to compare.

Team Support

Freelancers today are working in teams and even if you fly solo, we suggest that you choose a software that lets you add teammates so that you have no issues working together.

Our tool, for example, allows users to add members to create, review, and edit files. This is important when you have someone else looking after accounts or communicating with clients. 

Price and Licensing

This one is a no brainer. We understand that most freelancers cannot afford to spend lavishly on an invoicing tool. So, look for a tool that is affordable. While there are some free invoicing and billing tools for freelancers, they’re usually not worth it since they come with limited features and are hardly useful.

Look for an affordable plan and choose a license type that suits your needs. Some will charge a monthly fee, some will charge a one-time fee, and some may have more payment options. Compare all and pick one that fits you.

Customer Support

As an invoicing and billing software provider, we know the type of issues clients face. We put the best foot forward to ensure they face no problem and continue to work and bill clients seamlessly. This is why many consider us to be the best invoicing app for freelancers.

If you are new to the game, you may have to get in touch with the team, hence it is important that you pick a company that is serious about helping you.

The team should be informed, friendly, professional, and available. The best way to judge how good or bad an invoicing app is, is to read reviews, try a demo, or look at what others have to say.

Billdu: The Best Invoicing App for Freelancers

Billdu is your one stop solution to all things related to invoicing. Our invoicing app offers all the features discussed above with some additional options like a customer-friendly dashboard, the option to create quotes and estimates, an inventory tracker, recurring invoices, and more.

Check all our features and know more about why we are among the best invoicing apps for freelancers. Our software comes with a 14-day trial so you can get your hands on it and see how it works.

Sign up without any commitment and give a boost to your freelancing business.

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Pro invoice maker for small businesses

Want to know what the best invoicing apps for tradies in Australia are? For a manual worker, you’ll need invoicing solutions so you can claim money from your customers for the work you’ve done. As an Australian tradie, you won’t always be in the office to complete administrative tasks such as sending out invoices.

Therefore, you’ll need an invoicing app so you can create and send these documents to your clients on the go. An invoicing app is a user-friendly platform that allows you to create and edit invoices off your mobile device. If you’re looking for invoicing apps for your Australian trading business then continue reading.

We’ll explain what to consider when choosing an invoicing app and how Australian trades can benefit from using them.

Popular Tradies in Australia and Their Invoicing App Needs

A tradesman is a skilled manual worker in a craft or trade such as plumbing or carpentry. Tradies in Australia are described as someone who trades frequently so they’ll need a way to invoice customers for their services. Take a look at the most popular trades in Australia and what their requirements are for invoicing apps.

  • Plumber: If you are a commercial or residential plumber, you’ll surely want to use an invoicing app that’s been specifically developed for Australian tradies. Your job is checking water pipes, fix leaks, and install piping in offices or houses. As a plumber, you don’t spend much time in an office, usually being on-site either installing or maintaining water pipes. Because of that, you’ll need a reliable invoicing app that goes with you wherever you go. Billdu invoice generator is exactly what you are looking for, check this invoicing app out!
  • Electrician: In Australia, electricians are always in demand because it’s a high-risk trade. Your job as an electrician is to know how to wire a building safely so that it adheres to Australian safety standards. If you are thinking of upgrading your invoicing solution, have a look at Billdu invoice maker – it has been developed for small businesses like you and Aussie electricians love it.
  • Builder: A builder is a tradesman who builds offices, houses, or even malls and museums. These are tradesmen who construct the walls, roofs, floors, doors, and windows of a building. If you are a registered builder who wants to minimise their paperwork in order to run their business more efficiently, we recommend that you try Billdu invoice software for small businesses. Many builders are already taking advantage of its simple user interface and powerful invoicing app features.
  • Carpenter: Carpenters are tradies that use natural material such as wood to construct fixtures or furniture. As a carpenter, you spend a lot of time outside the office, installing wooden doors, floors, or trimmings in a building. Or perhaps you’re a chippy who is building the houses or roofs. In any way, check out what Billdu online invoicing app has to offer for your business.
  • Earthworks Contractor: As an earthworks contractor, you don’t have much time to work on your invoices either. Operating machines to dig up land to create foundations for building or using wrecking balls to knock down old buildings or excavators to dig deep holes in the ground – that’s what you need to be spending time on. Accounting does not make you money and does not help pay your bills. Or maybe it does? If you save time when using a clever invoicing app such as Billdu, you’ll have more time for your business.

What do Australian Tradies Require from Invoicing Apps?

Australian tradies don’t have time to deal with slow apps or ones that aren’t feature-rich. You must be able to create invoices in minutes so you can send them through to your clients without hassle. Since tradies hardly work in offices they will also need an invoicing platform that offers the following.

  • Customizable template: No matter what Australian trade you work in you must be able to download templates from the invoicing app. The template you choose must be customizable so you can add your branding, change colors and fonts on the invoice.
  • Editing: Tradies need to charge for many different items on the invoice such as materials they used or labour costs. You must be able to edit these items especially if you’re including discounts in your prices.
  • Currency changer: Some invoicing apps are created by US or UK developers and will have those countries’ currencies by default. The best invoicing app for tradies will have a feature that allows you to change the currency to Australian dollars.
  • Add or delete items: Sometimes it can be difficult to be 100% accurate when adding items or descriptions on your invoice. That’s why you must be able to add or delete items off of your invoice before sending it through to your customer.
  • PDF: You don’t want to give anyone the ability to edit your invoice so ensure the app allows you to save documents in a PDF format.

5 Advantages of the Best Invoicing Apps for Tradies

Aussie tradies are always on the go because they work on-site instead of in an office. Tradies won’t have time to print hard copies and mail invoices to their clients. A fast and affordable solution is online invoicing apps. Take a look at the five advantages of using an invoicing app if you’re an Australian tradie.

1. Automatic Calculations

One thing that tradies lack is extra time to do administration work. You need a fast way of creating an invoice that won’t frustrate you. The advantage of using an invoice mobile app is that it does automatic calculations to give an accurate total price at the bottom of the invoice.

Additionally, prices will automatically be added to the items you list on your invoice to add up the total amount that your clients must pay.

Simply make sure that you’ve added your pricing for all the different materials you use and your rate on labour costs to your invoice settings. Listing your prices will ensure they will be added automatically every time you add an item to your invoice.

Another feature of an invoicing app is that it will automatically add VAT to the total amount if your trade includes taxes on services.

2. Easy to Operate

Mobile invoicing platforms are easy to operate. All the functions and settings are found on one comprehensive dashboard so you can access them with a tap of a button. Quality invoice apps are highly responsive so you won’t have difficulty selecting tools or settings to create or edit your documents.

There are usually explanations on how to use a particular feature on mobile invoicing platforms. Therefore, if you get stuck or don’t understand how to use a particular feature there will be tutorials for you to follow or sidebar description on how to operate the feature.

Best Aussie invoicing apps

3. Ability to Create Invoices on the Go

Since Australian tradesmen are always working on-site they may not have plenty of time to visit their offices to create invoices. The advantage of using a mobile invoicing app is that you can create documents and send them out to your clients even when you’re not in the office.

The app allows you to create invoices using a SmartPhone or tablet. Provided that you have an internet connection you can create invoices no matter where you are. So if you need to quickly type up an invoice for a customer before starting on a job you can create one on your mobile device and email it to your client in a matter of minutes.

4. See When Clients View Invoices

You can’t always be around your clients to ensure that they’ve received the invoice you’ve sent. With certain invoicing software, you can check whether your clients have viewed their invoices. By using the viewing feature you will eliminate the need to phone your clients to find out if they’ve received their invoices.

5. View Outstanding Invoices

As a tradie, it can be difficult keeping track of payments. Another advantage of online invoices is that you’re able to view any invoices that are outstanding so you can take immediate action. You can speed up getting paid by viewing your outstanding invoices and reminding your clients when payment is due.

Some invoicing platforms send automatic reminders to customers before payment is due so that they can pay you on time. Automatic reminders will make it easier for you because you won’t have to continuously contact clients to remind them to pay you.

Aussie invoice apps - invoices on the go for Australian tradies

How to Choose the Best Invoicing Apps for Tradies

Before choosing the best invoicing app for tradies there are aspects you must consider first. In this next section, we will discuss what to look for in a high-quality invoicing app for your tradesman businesses.

Operating System

Some platforms provide invoicing apps for iPhone and there are ones specifically designed for Android. The best invoice app for Android and iPhone will operate without glitches and it won’t slow down your phone’s processors when you’re working.

Ensure that the invoicing app you choose can also work on iPads or Android tablets. If you have both Android and Apple devices then you should consider a platform that works on both operating systems in case you need to switch between two devices.

Features

  • Templates: Take a look at the various features the invoice application offers. Most online invoicing app for tradies provide customisable templates. As an Australian tradesman, you’ll need a template that you can edit easily so you can add your branding and contact details to the document.
  • Reoccurring invoices: Do you work on a contractual basis with your clients? Then you’ll need an invoicing system that allows you to create reoccurring invoices. These types of Invoices will automatically be created and sent to your clients according to the scheduled date you’ve set. This way you don’t have to waste time creating the same invoices every month.
  • Exports: Aussie tradies need an invoicing app that allows them to export information onto an excel spreadsheet or even onto a PDF document. Make sure you pick a platform that has an export feature so you can save your document in various formats.
  • Notifications: Get notified as soon as your contact receives his or her invoice. Some applications will also send a notification to clients when it’s time for them to pay their invoices.
  • Currencies and languages: Not everyone speaks English in Australia. So pick an invoice app that allows you to translate text on the document into a language your customers can understand. Additionally, if you’ve chosen a platform that was developed outside of Australia then choose a platform that allows you to change the currency to the Australian dollar.
  • Smart contact list: Choose an invoicing app that allows you to add a list of contacts so you can create invoices and send them to your contacts quickly. It also allows you to see the expense records of each contact on your list.
  • Offline mode: You’re not always going to have access to the internet or have mobile data to operate your platform. Choose one that offers an offline mode so you can still create invoices even if you don’t have an internet connection.

Security

A high-quality invoicing mobile app will have extensive security. Cybersecurity is one feature you must never compromise on because if you do your personal information as well as your client’s banking details will be at risk.

Fortunately, there are invoice applications such as Billdu that save all invoices on a secured server that has extensive encryptions that can’t be infiltrated by hackers. When sending invoices, the documents will be delivered through secure tunnelling so cybercriminals can’t steal them.

Cloud Computing

If you want to access your invoices on the go then you’ll need an invoicing app that has cloud computing. You can view, edit and delete all the invoices you’ve created no matter where you are because all invoices will be saved on a server.

You can complete all invoicing actions through the app without hassle if you’re a tradie that’s not in an office environment to complete administrative tasks.

Features to expect from best Aussie invoicing software

User-Friendly Platform

You want an invoice app that has a comprehensive dashboard that allows you to access creation tools easily. The platform must be effortless to use so you can create and send invoices with a few taps of a button.

What’s more, the platform mustn’t be slow because this can be frustrating and lagging apps can waste a tradies time.

Affordability

For a start-up tradie, you don’t want to opt for expensive invoicing applications because it can affect your budget. Pick an affordable invoicing application that doesn’t compromise on quality.

Final Thoughts on Invoicing Apps for Tradies

One of the best invoicing apps for tradies is Billdu because it provides a feature-rich platform that’s affordable for small Australian tradesmen. The Billdu app is designed for iPhone and Android users and it comes with plenty of Australia invoice templates for you to choose from.

What’s more, you can use Billdu with or without an internet connection. You’ll appreciate that Billdu offers top-notch support to all its users whether you’re a small business owner or a busy tradesman always on the move.

So what are you waiting for? Get the Billdu invoicing app today so you can streamline your administrative tasks and concentrate more on your tradie work.

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Pro invoice maker for small businesses

Are you wondering which is the best invoicing software for contractors? Why choose software to perform this basic accounting task when you’ve been doing manual invoices since day one of your business? What exactly can invoice software do for your business as a contractor?

Figuring out if moving your invoices online is a smart move for your business or not can be a headache you don’t want to deal with right now. But, your accountant is advising you to make the move and you’ve heard other contractors raving about simpler invoicing processes. Is this the time to move your paperwork online?

Let’s talk about invoicing software and how it can be the smartest move you can make for your own construction or home-improvement business.

The Role of the Contractor

When starting up as a contractor and running your own business, you’ll discover there are many roles performed by yourself. While large-scale businesses may have a team working for them and taking responsibility for various tasks, your start-up may require you to perform most jobs. And, this includes paperwork.

Your role as a contractor requires to oversee the project or construction site. You need to deal with traders and vendors directly, ensuring that all supplies are provided properly and on time. Depending on the size and type of project you’re working on, you’ll need to review numerous documents and make assessments to ensure the project runs smoothly at all times.

The contractor is also responsible for submitting price bids, estimates, quotes, and fixed-price contracts. These proposals include what equipment you need, supplies and materials to complete the job, and labor costs. You’ll also need to submit an estimated number of hours it will take for the project to be completed.

From the start of the project to the end, the contractor becomes the point of all communications, managing all workers on site, and ensuring that all work stays on track. Contractors, most times, are also responsible for monitoring the cash flow of the business.

How Do General Contractors Get Paid?

Contractors are found in a wide range of industries, managing large construction sites for major firms to operating a startup for smaller home improvement projects. If you’re a general contractor, you’ll enter into a prime contract with the client. Your role, as the prime contractor, is to oversee and coordinate the whole project.

Running your own business as a general contractor often entails hiring subcontractors to perform certain jobs on-site such as plumbing, electrical work, and carpentry. While overseeing the construction or project site, you’re also responsible for the health and safety of all the workers.

Cash flow is essential to keep your business afloat and the project on track. And, this is when a general contractor asks how do I get paid?  Getting paid depends on the type of project you’re running and what parties are involved.  Your place in the payment chain affects how and when you get paid.

However, in most cases, if you’re a small-scale general contractor who has signed a prime contract, your first priority is making sure you get paid. Thereafter, you’re responsible for paying everyone else in the payment chain such as your subcontractors and suppliers.

Managing the payment chain can become challenging and this is when issuing invoices to the right people and ensuring you get paid on time adds more administration to your workload. If you don’t have a strong and well-established accounting system in place, you run the risk of payments spiraling out of control, leaving you to sort out the mess!

Running a successful construction or home improvement business requires you, as the general contractor, to follow certain work practices. Following these practices also optimizes your chances of getting paid on time and having a steady cash flow to run the project with minimal hiccups.

1. Secure a Strong Contract

Securing a strong contract protects both you and your client. The contract clearly outlines the specifics of the project and its outcome. A solid contract should include the following:

  • The purpose of the project: All details such as the overview of the project, location, details of the property owners, and timeline should be stated.
  • Description of the project: The name of the project and all steps are described.
  • Estimated costs: A breakdown of all costs and the agreed-upon costs need to be indicated in full detail.
  • Payment breakdown: A schedule for all payments must be clearly indicated and agreed upon with project milestones.
  • Equipment and materials: A list of all equipment and materials must be included together with who is responsible for paying for them.
  • Other: Any possible add-ons or extensions to the project should be stated and agreed upon by all parties in the contract. A warranty may also be included and should be determined by local construction industry standards.

2. Optimize Payment Terms

Use the contract as an opportunity to optimize your payment terms. Stipulate how and when invoices will be sent and what payment methods you’ll accept. Make it easy for your clients to pay you on time by offering a convenient payment method. With new clients, make upfront payments higher so your cash flow at the start of the project is stronger.

Indicate payment terms and what the deadlines will be. Always include late payment fees in the contract. These penalties can be agreed upon between your client and yourself when drawing up the contract. While this may not fully guarantee you timely payments, you’re legally allowed to make claims for late payment fees if it’s been clearly stated in your contract.

3. Send Invoices on Time

It’s quite simple. If you don’t send invoices, you’re not going to get paid. And, if your invoice sending is shoddy and haphazard, you can’t expect your client to be timely with their payments. Simple but clear invoices indicate to the client what needs to be paid and when.

There should be no confusion in the invoice details and how payment can be made. One of the main reasons for delayed payments on invoices is the lack of appropriate details. Invoices can be sent by email, given by hand, or mailed using a courier company. Issuing manual invoicing is a time-consuming process so automating the process will improve your invoice system.

4. Use Lien Waivers for Prompt Payments

Lien waivers are no strangers to the construction industry and are often used to ensure payments are made during and after the project is implemented. A legal document, the lien waiver generally states that the contractor waivers their right to file a mechanic’s lien against the property when the amount stated in the lien is paid.

While using lien waivers can ensure prompt payments, you’ll need to follow stringent procedures and documentation stipulated by your local state laws. You’ll also need to issue a preliminary notice when securing your lien rights.

Best invoicing software for contractors

Invoicing Software for Contractors: What Are the Benefits?

Paperwork is one of the most time-consuming tasks for a general contractor. And, if not done systematically, will end up piling up on your desk. Very quickly, your business will begin to suffer as cash flow dwindles and serious delays in the payment chain builds up.

Issuing invoices is one of the most basic and yet essential administrative tasks that needs to be done regularly to ensure prompt payment. If you’re still issuing manual invoices, you already know how much time you’re spending on this task. This is why exploring automating your invoicing system is vital if you want to keep on top of your game in the construction industry.

But, what are the real benefits of using invoicing software work for contractors in your own business?

1. Professional Invoices

The invoice software allows you to create professional invoices, simply and efficiently. You can bill your clients by including all the necessary details in their invoice, minimizing any risk of confusion. You can select from a range of invoice templates and have the option of including the following information:

  • Your business contact details and logo
  • Your customer’s contact details
  • Billable details such as hours logged, equipment and materials used, and labor costs
  • Payment methods and terms
  • Amounts payable including any applicable tax amount

Clients will be impressed by a professional invoice and will be more inclined to pay promptly when they know what they’re paying for and to whom.

2. Faster Payments

Automated invoices can be sent out timeously, prompting faster payment. And, you don’t need to waste time on recurring invoices either. With a few clicks, the software handles that side of things for you! Online invoices can be emailed directly to your client’s inbox and you’ll get notification when the invoice has been opened.

You can even go one step further and include a “pay button” to the invoice. This allows your client to pay easily by clicking the feature and making a prompt payment. By improving your client’s experience whenever they receive one of your professional invoices, you’re increasing your credibility as a general contractor in the field.

3. Improved Financial Reporting and Cash Flow Management

Invoicing software is designed to make your invoice process simple while keeping your financial records orderly. Whenever you issue an online invoice, you’ll be able to allocate an invoice number to it. This makes for better filing and easier for both you and your accountant to keep track of invoices being issued.

It’s easier to know when invoices have not been paid, giving you the option to chase up payments immediately without any delays. We all know how hard it is to get someone to pay when the invoice has been outstanding for too many months!

Invoicing software includes instant reporting and this gives you an overview, at any time, on the financial status and cash flow of your company. Instead of being caught out by surprise, you can make a plan well in advance, if cash flow becomes a problem. This way, you can rest assured the project is not affected in any way.

Why contractors need an invoicing software

4. Issue Invoices on the Go

Automating your invoice system means you can do business wherever you are, whenever you want to. This not only saves you time to focus on the other essential aspects of overseeing a project site, but it gives you the freedom to issue invoices on the go.

Many invoicing software companies such as Billdu or FreshBooks have designed software which allows you to create and send invoices almost instantly. Some companies have downloadable apps which means you can issue invoices directly from your iOS or Android SmartPhone. How’s that for convenience?

How to Pick the Best Invoicing Software for Contractors

Picking the best invoicing software for your business as a contractor does mean taking into consideration some key features. Not all invoice software is suitable for contractors so to help you pick the best invoicing platform for your business, we’ve listed key features you should look out for:

  • Templates: An online invoice generator allows you to create a professional invoice in no time at all. Prepared invoice templates that can be customized to match your brand will impress your client.
  • Generate other documents: Having the ability to generate estimates, proforma invoices, delivery notes, and purchase orders simplify issuing other documents to clients, suppliers, and vendors when running a project. Looks for these features in your chosen invoice maker.
  • Automatic sending and recurring invoices: Being able to send your invoices automatically saves you time and creating recurring invoices with a few clicks is essential when growing your business.
  • Tracking Income and Expenses: Make sure the software you pick makes it easy to track all payments, both incoming and outgoing. This allows you to manage your cash flow more efficiently while keeping on top of your project’s income and expenses.
  • Reports: Instant reporting and making use of charts keeps your eye on how your business is performing. This is essential in order to keep your project running smoothly.
  • Online payment facilities: By adding a pay button to your invoices, your clients are likely to pay faster, keeping your cash flow healthy.
  • Invite your accountant: By giving your accountant access to all your invoices and transactions online, you’re making it easier for them to do accurate financial reporting.
  • Downloadable app: Your work entails being on-site most of the day. This means your paperwork can get behind. By downloading an app to your Smartphone or tablet, you can issue invoices while on site.

When picking invoicing software, you want to ensure it fulfils all your requirements for issuing invoices. The main factor for installing this type of software is to ultimately save you time and money. The platform should be easy to use and reliable. You also want to know that you can issue invoices on the spot if necessary.

Final Thoughts

Being a contractor entails a wide range of roles including operating a basic accounting system. While hiring an accountant or bookkeeper takes a lot of pressure off you, issuing invoices is still one of your key functions. We, at Billdu, understand this and our invoicing software is designed to meet all your invoice requirements. What’s more, you can rest assured your invoices look professional, impressing your clients while getting paid timeously.

Why not join thousands of other contractors and install Billdu invoicing software today? It’ll be the smartest financial move you could make for you and your business.

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Pro invoice maker for small businesses

You can’t operate a business without sending invoices to your clients. Creating and sending invoices is vital to get paid. The importance of invoicing is very well known, yet it is common for businesses to make invoicing or billing errors that result in billing issues.

In this article, we’ll talk about some of the most common invoicing and billing mistakes with tips on how to avoid them.

Let’s get started:

What is an Invoice?

An invoice can be defined as a commercial document that comes with a timestamp. It records and itemizes transactions between a buyer and a seller.

In cases where goods or services are purchased on credit, the invoice generally specifies the terms and conditions of the deal including the future date of payment and payment method.

An invoice can be of many types including an online record, a paper receipt, or a bill of sale. 

Invoices are important for accounting purposes. They help prepare internal documents and are needed for tax reasons as well. 

Invoices can be prepared in a variety of ways. The easiest option is to use a tool like Billdu that offers simple invoicing features. Check our article on why small businesses need an online invoicing software for more information on the importance of an invoicing tool.

Fifteen Common Billing Errors

Here are some of the most common billing mistakes to take care of:

#1 Not Sending Your Invoice in a Timely Manner

This mistake is committed by a large number of sellers despite the consequences. You should invoice your customers right after you complete your job. Simply change the deadline to a future date if you want them to have more time to clear the invoice.

Remember that it’s your responsibility to issue invoices, and not theirs. Do not wait for your clients to ask for an invoice. They might not always do so and you might end up getting paid very late or not getting paid at all. 

Invoicing software can make the job easier as most have the option to send invoices to the given address with a single click. Billdu even works on mobile devices, which means you’d be able to send invoices without having to go to your computer.

#2 Not Mentioning a Due Date on the Invoice

Most invoices aren’t due on the same day. Whether you’re a large company working with multinationals or a freelancer taking on small projects, you should give your buyers a grace period to clear invoices. The purpose of this period is to ensure they have enough time to test products or services and raise concerns, if any.

The grace period is usually 30 days from the issue date; however, some other variations can also be discussed. Make sure to clear this point before you finalize a deal and to mention the due date on the invoice so that your buyers are fully aware of it.

#3 Including Surprising Charges

Nobody likes the idea of surprise charges, and your buyers are no different. If a job requires extra work or time that goes beyond the scope of the contract then make sure to have a discussion about it before you go ahead and invoice your clients.

Most clients have limited budgets and they don’t like to see inflated amounts, even if it’s just a few dollars. You’d be surprised how often these billing errors occur, whether it’s intentional or an accident. Avoid these common billing issues by carefully double-checking what you’re charging for.

Common billing issues - incorrect items on the bill

#4 Not Creating a Backup of Your Invoices

It’s important to back up your invoices. You will need these for tax purposes and financial records. Paper invoices or backup can be risky, so make sure to go for digital copies and keep a backup on the cloud.

It can be hard to create backups for companies that use the manual invoicing method. An invoicing tool can help you here as most programs can create regular backups and save data on the cloud that can be accessed from anywhere.

Billdu allows users to export data including orders, expenses, estimates, and invoices in a variety of formats. You can keep this information stored in your desired location.

#5 Sending Invoices to the Wrong Buyer

This simple mistake can turn out to be very costly as it may cause you to not only face delays in getting paid but also lose your reputation. Moreover, it can lead to unnecessary delays and complications as invoicing the wrong buyer may cause you to check with not just the intended recipient but also the wrong recipient and explain yourself.

Things can end up being very complex when you’re dealing with a large organization. Your contact person or the person who selected you for the job might not always be the one managing your payments. 

Invoicing tools can be very helpful here as they allow users to import names and contact details when creating invoices. This can be very beneficial when handling multiple tasks for the same company. You can import data, which will not only help you save time but also reduce the risk of errors. Avoiding these common billing issues is much easier with invoicing tools like Billdu.

#6 Using the Wrong Name On the Invoice

Sending an invoice to the wrong person and using the wrong name on the invoice are two different things. 

Clients will not pay an invoice that is not directed to them even if other details are correct. Most will not even read it. There are two reasons; firstly, they’ll assume there are other issues with the invoice. Secondly, an invoice under a wrong name can lead to issues during audits.

Also, some clients want invoices under their ‘company’ name and not the owner’s or manager’s name. Discuss this with your client before you issue an invoice as this billing error can cause delays.

Billing errors - wrong customer name

#7 Not Itemizing Services or Products Clearly

Create a detailed invoice that gives your customer an easy to comprehend breakdown of the services and products they are being charged for. This is important when offering multiple services or products. 

Clients require this information not only to verify payments but also to track expenses. Not having this information may force customers to get in touch with you and ask for clarifications. 

#8 Not Paying Attention to Branding

Though not the most important factor, branding should be taken seriously if you want to make a solid impression on your clients. 

Branded invoices use company colors and logos to improve your marketing standing and help clients recognize you. They also reduce the risk of ‘fake’ invoices being sent by spammers.

Plus, some reports suggest that branded invoices get paid faster because they’re better at attracting attention. Most invoicing software offer customization options, i.e.: change the font, add a logo, etc.

#9 Calculation Errors on Your Invoice

Calculation errors refer to incorrectly calculating the total amount on an invoice. This billing error is a common occurrence when dealing with manual invoices. Using a calculator can be tough, especially when you’re doing it all day long. Plus, the process can be tiring and cumbersome.

You can put all your worries aside by using an invoice tool that can do the hard work on your behalf. Invoice software can calculate percentages, discounts, and the final amount after taking into consideration discounts and additional charges. 

Since the computer is reliable, you will not even have to recheck amounts.

#10 Making It Hard to Pay 

You need to make invoices as easy as possible. Customers do not like invoices that are difficult to pay. First thing first, the invoice should open easily – i.e.: no need to download or have specific tools to open it.

Give users multiple payment options such as PayPal and credit cards with a simple click. You can add clickable links on your invoice to make it easy to pay them. Clients like to delay invoices that take too long to clear.

Remove clutter and offer ease to your buyers. If you have multiple options such as a bank transfer then include account details on the invoice.

Typical billing issues are with payments

#11 Writing Unclear Terms

All payment terms should be very clear, discussed beforehand, and mentioned on the invoice in a neat manner.

If there are extra charges for using a specific payment method then make sure to mention it.

If there are ways to extend the deadline then mention it as well.

Policies regarding discounts should be mentioned as well.

To make things easier, you can add links to your payment terms so that clients can go through the pointers in detail. Adding a barcode may do the trick as well.

#12 Not Following Up With Clients

A common billing error is not following up with clients. This can be a challenge and difficult to deal with and the opinion differs from experts to experts.

Some experts suggest sending an email within a week to verify the person has received your invoice and some suggest to wait for the deadline. You should use the method that works best for you.

Reminder emails need to be drafted with care. They shouldn’t sound rude or intimidating. It’s best to automate the process by using an invoicing tool that can remind you when an invoice is overdue and send an email on your behalf.

#13 Not Using the Right Currency

This is important for clients dealing with international users. Not all buyers want to pay in USD or your default currency and some want to see the amount in their local currency on the invoice. 

Digital invoices can solve this problem as they can show the amount on the invoice based on the day’s exchange rate even if you billed the client in USD.

Give your clients the option to choose from different currencies and languages. This will offer them ease in reporting expenses and make you look more professional.

#14 Not Mentioning Discounts or Late Fees

Do not forget to add applicable discounts or late charges. Customers do not like to receive invoices that do not contain discounts they’re eligible for. They feel as if you’re trying to rob them off. Similarly, they don’t like to know about late fees after they’ve defaulted, so make sure to include the amount in your invoice.

To encourage quick payments, you can offer a special discount to consumers who pay within a specified time period.

Not mentioning discounts as common billing issues

#15 Adding the Wrong Tax Rate

Tax rates differ from country to country and invoicers must create invoices accordingly. If your VAT rate isn’t usual for any reason then make sure to explain it to your customers and add a special section for tax (service, product, etc.) based on the prevalent rate.

Why Do These Errors Occur

Here are some of the main reasons why these billing errors are so common:

Using the Wrong Billing Tool

Not using an invoicing tool or using the wrong invoicing tool can lead to these issues. Gone are the days of manual invoicing, you must use an invoice maker like Billdu to complete payments seamlessly. Thanks to using online invoice generators, you can avoid a number of these common billing errors.

Being in a Haste

Haste makes waste. Invoicing has to be done with care as a small typo can lead to major issues. While invoicing tools can make the job easier, you still have to be careful when feeding data into your computer. Make sure to enter correct names, addresses, amounts, etc.

Not Being Aware of the Law

Poor understanding of the legal or tax system can lead to invoicing errors. While an invoice isn’t a legal document on its own, it might be used if there are contractual issues later on or when you or the buyer files taxes.

The Cost of Billing Errors

Billing mistakes can lead to huge losses. According to reports, hospitals alone lose about $68 billion per year due to billing errors. Plus, paper-based invoicing has additional costs. Each paper invoice error costs $53.50 to rectify. Digital invoices are easier to manage as there’s no wastage.

The average company spends about 31 days correcting invoices. Moreover, about 25 percent of errors go undetected.

Invoicing errors don’t just impact your financial result but also affect your reputation and image. Clients don’t look very favorably at brands that commit such mistakes.

Billing errors can be very costly to small business owners

How Can I Reduce Billing Errors?

Here’s what you can do to reduce billing errors and make your system more efficient.

Make Sure to Review Invoices

Reviews invoices and data fed into the software or computer to ensure there are no issues. Correct issues as they are identified.

Hire the Right Support

You must have friendly customer support agents to take care of concerns related to invoice or billing-related issues. Also, your billing department must have skillful employees with a good understanding of how billing works.

Use a Reliable Tool Like Billdu

Billdu is an invoicing tool with some amazing features including a user-friendly dashboard, the ability to send recurring invoices, track inventory, receive payment reminders, send delivery notes, and more.

We have created a tool that’s perfect for all kinds of businesses. Go here to try it for free or get in touch with us to know more.

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Pro invoice maker for small businesses

Creating simple invoices for your small business is one of the smartest ways of billing your customers for any services done or products sold. Proper invoicing is essential when running a professional business and this matters even more so when you’re starting up with a new business.

Launching a small business is exciting. You’ve spent many hours dreaming about the day your business opens and now it’s all actions go. But have you considered essential factors such as integrating invoicing systems that allow you to manage the most basic accounting requirements of your organization?

For many business owners, managing the administration part of their company can be time-consuming. But it can be kept simple and you can start by streamlining your invoicing system so it’s straightforward and effortless.

Read on as we talk about why small businesses should keep invoicing simple and how to make an invoice in no time at all.

Why Simple Invoices Are Best for Small Businesses

Running a business is hard work. Making sure that all operations run smoothly and professionally is challenging especially when this is your first business. And in order to be successful, you need to keep a close eye on your finances. Cash flow is essential which means invoicing your customers as soon as a service is provided or a sale is made is crucial.

But does the prospect of creating invoices intimidate you? It shouldn’t if you keep it simple. And simple invoices are often the best for small businesses like yours. They give all the necessary details making it easier for your client to pay faster.

Simple invoices streamline how you manage your day-to-day finances. You can issue invoices quickly and efficiently, record all sales, and keep your financial reports up to date.  This also means you can focus less on time-consuming administrative tasks and more on areas of your business that need growing.

But what is the best way for small organizations to issue simple invoices? This is when you need to explore installing a simple invoice software platform for all your invoicing requirements.

Simple invoices a necessity for SMEs

What is Simple Invoice Software?

The way business works nowadays has changed dramatically and the current economic situation encourages business owners to become nomadic. More new small business owners are looking for ways to simplify the way their company operates and this includes issuing invoices on the go.

However, simple doesn’t mean tacky! No matter how small your business is, you want to keep it professional. Installing simple invoice software gives you scope to create and issue invoices that will impress your customers and get them paying faster than normal.

The platform also allows you to do business anytime, anywhere – at home, from your office, or while you’re on the road. When you use simple invoice software, you can take advantage of the following features:

  • Downloadable apps: Installing invoicing software on your mobile means you can create and send invoices wherever you are. This allows you to keep your business on track while preventing delays such as sending out invoices on time.
  • Templates: Gone are the days of creating an invoice using Word or Excel. You can now select from a range of templates that suit your brand while keeping invoicing simple. Your invoices will also look professional. Check out our free invoice template Australia, invoice template NZ or invoice template UK as an example.
  • Faster payments: Simple invoices can include a pay button which makes it easier for your customer to make a payment as soon as they receive your invoice.
  • Financial reporting: Your accountant will be able to keep all financial reports up to date when you have a better invoicing system in place. Better accounting means you have peace of mind all your records are in order.
  • Online facilities: Technology allows businesses to operate digitally more than ever before. You can now create and send invoices online, simply and efficiently.

Installing simple invoice software really simplifies your accounting system while saving you time and money in the long run.

The Benefits of an Invoice Maker for Simple Invoices

The benefit of using an invoice maker for simple invoicing allows you to run your business from day one without any hitches. Keeping an eye on your cash flow is crucial at all times but even more so in those first days of opening your business.

With an invoice maker, you’re not only creating simple invoices but you’re also getting the following benefits:

  • Better customer experience: Not only will you impress your customers with professional-looking invoices but they’ll find it easier to pay you when they receive your invoice with all the necessary details included.
  • Cash flow management: Instant reporting tells you which invoices have been paid and which ones need to be chased up. You’ll also be able to see your company’s revenue status at any given time.
  • Recurring invoices: Instead of wasting time issuing recurring invoices, you can rely on invoicing software to handle it automatically.
  • Inventory tracking: You can now keep an eye on your inventory and manage your stock better. This means you can also issue simple invoices knowing you have the stock in store.
  • Allocate team members: By allocating invoicing to team members, you’re freeing up time to focus on other aspects of your business.

It makes sense to start your new business by using an invoice maker from the first day you open doors. Processing invoices properly is essential for keeping your finances in order but it can also become a tedious administrative task. But with simple invoice software, you have an invoice maker that simplifies the way you do business.

How to Make a Simple Invoice

When billing a customer, you want to create a simple invoice that includes only the most basic information. This document should be streamlined and easy to read, making it straightforward for your customer to pay.

Use this step-by-step guide to help you make a simple invoice.

Step 1: Pick a Template

If you’re using invoicing software, decide on which template you want to use. Keep it simple and find a template that allows you to capture all the basic information which will be detailed in the following steps.

You can also design a simple invoice template using Word or Excel and incorporating all the information as detailed in the steps below.

Step 2: Business Contact Details

A simple invoice should include all contact details. These details include your company’s contact information such as a telephone number, email address, and physical address. The name of the company must be listed and you can also insert your logo if you want to. The company’s website details should also be included if you have one.

Your company contact details should be clearly marked at the top of your invoice.

Step 3: Customer Contact Details

You’ll also need to include all your customer contact details for billing purposes. Make sure you get your customer’s full name, physical address, email address, and phone number. With the company contact details being at the top, the customer’s billing details normally come directly below.

But, this does depend on the template style you’re using. Some invoices have the company details on one side and the customer contact details on the opposite side.

Step 4: Invoice Date

Including a date for the invoice is essential. It allows you to keep your financial reporting in order and your filing easier.  It also means your customer knows the date of the service or sale and allows them to keep all their records straight as well.

Step 5: Invoice Number

Assign a number to your invoice. Simple invoicing benefits from having an invoice numbering system. Not only can you assign a number using a sequence but it allows you track all invoices for basic accounting purposes as well as for filing.

An invoice number also gives both you and your customer a reference number whenever a discussion needs to take place around a specific invoice.

Step 6: Listing Services and Products

Listing the work done or products sold is crucial and needs to be included on any invoice issued to a customer. Keep it simple though by using a table format with columns and rows. By doing this, you can enter all the details required while making it easy for your customer to see them at a glance.

Details should include the following:

  • Brief description of services or product
  • Number of hours worked or quantity of products
  • Fee or pay rate for services rendered or cost of product
  • Subtotal and taxable amounts

This information makes up the body of your invoice and it’s key to keep it simple but detailed enough so your customer has all the information required on the page.

Step 7: Payment Terms

Every invoice, simple or not, should include the payment terms of your business. This can be briefly explained together with the type of payment methods you accept. These can be cash, credit card, debit card, bank transfer, online payments, recurring payments, and payments via mobiles.

If you charge late payment fees make sure you include this information on your invoice.

Step 8: Bank Account Details

Make sure you include your bank account details on every simple invoice issued. This minimizes any reason for your customer not paying the invoice on time. If you’re using an online invoice, you can include a “pay button” feature which simplifies payment even further.

Step 9: Amount Due and Payment Deadline Date

Always include the amount due at the bottom of the invoice. If there are applicable taxes, then include them after the sub-total column and before the total amount due. The payment due date should also be clearly stated next to this amount charged.

The amount due should be obvious on your invoice and you can do this simply by using bold font and even a different color to the rest of the information on the invoice. To avoid any confusion, stipulate the payment due date by using a specific format such as “Payment Due: 30 May 2021.” Invoices simple for business growth

Using Online Invoice Templates

While you can manually create a simple invoice, downloading an online invoice template really simplifies your invoicing process. A customizable template includes the table already inserted, saving you the hassle of drawing up columns and rows. All you have to do is add the basic information details.

Online invoice templates allows you to customize its appearance to suit your company brand making it instantly recognizable by your customers when it lands in their mailbox. What’s more, depending on the software you’re using, invoice numbers are automatically assigned in sequence whenever a new invoice is created.

An online simple invoice can also include a feature for adding up the costs, giving both the sub-total and amount due at the bottom of the invoice. And don’t forget the pay button for fast and efficient payment!

With online invoice templates, you can create and send from your mobile or your tablet from anywhere, allowing you to run your business nomadically. For small business executives who don’t want to waste time fussing with administrative tasks, customizable online invoice templates is the solution.

A Final Word on Simple Invoices

Starting and running your own small business is both challenging and rewarding. The following words will remind you of recognizing both the risk and the possibilities of being an entrepreneur.

“As ever, the accountant in me saw the risk, the entrepreneur saw the possibility. So, I split the difference and kept moving forward.” – Phil Knight, co-founder and emeritus chairman Nike.

So, while you’re out there exploring all the opportunities to grow your business successfully, make sure you’re using smart approaches to managing the operations of your company. Consider installing simple invoice software available as an app from Billdu. This way you and your team can keep operations running smoothly no matter where you are.

Simple invoices keep you moving forward, knowing your company finances are being kept in order and your cash flow is healthy and growing with every invoice issued. Take time to explore the invoice software available on Billdu’s website and watch your business grow with simple invoices.

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Do you want to know how to make an invoice? If you have a business and you’ve sold goods or services to your clients then you will need to send them invoices for what they’ve purchased. But you must know how to create one first. There are plenty of methods for creating invoices and today we’ll show you the top ways you can create online invoices fast and affordably.

But first, find out why invoices are important and why you should go digital with invoice makers. Continue reading to find out more.

Why Invoices Are Important

An invoice is an important document that lists the products and services you’ve sold to customers or clients. This document establishes an obligation for your clients or customers to pay the amount owed for the products and services provided on the invoice.

Invoicing is extremely important for a small business because it allows companies to get paid for their products and services rendered. The document serves as a legally enforced agreement between your business and your customers or clients. Additionally, invoices will help you track your sales and manage your finances.

Invoices will create useful financial statements for you, provided the information of the services and the amounts are accurate.

Why You Should Consider Using Digital Invoices

In the past, invoices were created to make hundreds if not thousands of hard copies to send to clients. This process takes plenty of time and will cost you a lot of money for printer machines, ink, and paper. The digital age has helped small businesses save a small fortune on physical copies.

What’s more, digital invoices will save small businesses on labor costs because you don’t have to package the documents in envelopes anymore to send them to clients.

Learning how to make an invoice online will also make your small business more sustainable. This is because you won’t be using paper to print your invoices on. Digital copies can be sent in real-time to multiple people to avoid using postal services which can take time.

How to make an invoice - digital invoices

Create a Professional Invoice

Your business invoice must look professional with the proper structure. Download an invoice template or create one using Excel. Furthermore, you should consider adding your company’s logo or branding to the invoice so your customers or clients know where the invoice came from.

How to Make an Invoice with These Easy Steps

There is certain information you must include on your invoice to make it legal and relevant. Take a look at how you can create an invoice below:

  • Mark the document: Indicate clearly that the document is an invoice. Simply placing the word ‘invoice’ at the top of your document will help clarify what the document is so your clients don’t get confused. Your invoice must also have a clear identification number or reference number for your records. This will ensure you don’t create duplicated invoices.
  • Add company information: Besides your company’s branding include your contact details, physical address, email address, and banking details. You must also address who the invoice is for. Therefore include your client’s company name and physical address. Include a contact’s name so the invoice reaches the correct person.
  • Write your description: Write short detailed descriptions of the products or services you’ve provided so your customers or clients know what they’re paying for. Then add the number of items if it’s a product and the price for each description.
  • Add the correct dates: You must add the dates of when you sent the products or when you provided a service. At the top of the invoice, you should indicate when you created and sent the invoice. Lastly, you must include the date the money owed must be paid.
  • Add up the money owed: After you’ve put in the price for each product or service you must add up the amount so that your client or customer knows exactly how much to pay you. If you’ve agreed on any discounts you can subtract the amount and make a note of it in the description section of the invoice. If applicable you should include your VAT amount in the total.
  • Payment terms: Before selling goods or services without immediate payment you must establish payment terms. This is so your clients know when to pay you and what the penalties are should they fail to make payment on time. Stipulate these payment terms in writing at the bottom of your invoice. You should also provide details of how payment should be made. Do you want a bank transfer or cash? If you want an EFT done then provide your banking details in this section.
  • Invoice ID: An invoice ID is a unique number assigned to each invoice you create. The ID number allows you to refer back to invoices that were made if you need to check something. These invoice numbers can include letters or numbers. Most companies will use a numerical system that is numbered sequentially to make file retrievals easier.

How to Assign Invoice Numbers

Most cloud-based software uses a sequence pattern to assign invoice numbers. Start with any number to get the ball rolling. Most start-up businesses will start with #0001 and then assign #0002 to the next invoice. The numbers will carry on in this sequence for each invoice created.

Using the sequence method is easier and more consistent and it ensures you never make a duplicate number.

Another way to assign invoice numbers is by assigning a unique ID number to each client and using those numbers on invoices when sending them out. Add your client’s ID number to your system so that it can automatically place the number on the invoice when you create it.

Read on to learn how to make an invoice using the available online tools and templates.

4 Online Methods on How to Make an Invoice

Now that you know what information must be included on your invoice how do you make the actual document? Here are four methods on how to make an invoice from manual processes to invoice makers. No matter what method you use make sure all the information on your invoices is accurate.

1. Creating an Invoice in Excel

MS Excel invoice template

How to make an invoice in MS Excel? There are two methods. You can either use one of their invoicing templates or you can create your invoice from scratch. Using the Excel invoice template is an easier method and there are ways that you can customize your invoice.

Creating an invoice from scratch is a better approach for small businesses because you can make it look unique and professional depending on how you structure the invoice. Excel is designed for complex spreadsheets and algorithms so it can calculate your total invoice amount automatically.

Small businesses typically use Microsoft Excel to create invoices because it’s easier to access and it’s affordable.

The only drawback is if you’re new to making spreadsheets and you’re not familiar with Excel’s functionality you may spend more time trying to create your invoice. If you struggle to use the functions on Excel then consider using one of the platform’s templates.

Once you’ve created your invoice in Excel you must save it in PDF format so that it can’t be edited or tampered with.

2. Using Customizable Online Templates

Free invoice templates for Google DocsUsing online invoice templates is excellent for business executives who are always on the go. You can create and customize your invoice using any mobile device such as a tablet or SmartPhone. There are plenty of invoice templates for you to choose from that have different layouts. The advantage of templates is that you can edit them to your preferences.

You can add additional information to your templates such as company logos or important information about your payment terms.

The prices of each item created on the template will be added up automatically to give you an accurate total.

Add your banking details at the bottom of your templates so that payments can be done quicker. With some templates, invoice numbers are added automatically but you can also customize your invoice number.

3. Accounting Software

Make an invoice using your accounting softwareAutomated account software can be expensive so it may not be suitable for small businesses. However, it does make the process of creating invoices a lot quicker. All you have to do is load your client’s details onto the system with the rate they’re charged.

When you want to create an invoice you can simply search for your client’s name, click on it and the software will automatically fill in key details for you. You may have to manually enter descriptions of items rendered but the prices for each description will be added to the invoices if you’ve loaded this information onto the software.

You may have to double-check that all information on the invoice is 100% accurate because accounting software is known to fill in incorrect details.

4. Specialized Invoice Makers

Best invoice maker for small businesses by BillduThere are plenty of online tools you can use that make the process of creating an invoice quicker. An invoice maker is a perfect tool for small businesses and those who don’t have experience with templates or using Excel.

An invoice maker provides a screen with boxes where you’ll fill in all your standard information that must go onto the document. This includes physical addresses, dates, terms and conditions, and invoice numbers.

When you click on enter all the information will be added automatically with a structured layout of a professional invoice. Contact details of the client will be on the left-hand corner whereas the invoice number and date of issue will be located on the top right-hand corner.

The list of items as well as quantities and prices will be located in structured tables below contact details and invoice IDs.

Once saved, the invoice will be created in a format that can’t be edited. You can even put password protection on the invoice so that only authorized persons can access the document.

You can try one of the free invoice generators available or sign up for a professional invoice maker for small businesses, like Billdu, with add on features like reports, overviews, expense tracking, automation, communication etc.

Manually Creating an Invoice

Manually creating an invoice allows you to customize the layout and information you want to include on your invoice. Creating a manual invoice doesn’t mean drawing it out on a piece of paper and then printing copies. Drawing your own invoices would look unprofessional.

When you create a manual invoice it’s still done online but the difference is you’ll be creating the layout from scratch instead of using a template.

This method can take time because you’ll have to structure tables and add up the prices of the items on the invoice manually. Some invoice makers will have a screen with information that you simply need to fill out.

The benefit of creating a manual invoice is to have better control over data entry. What’s more, you can protect sensitive information with manual invoicing.

Automated accounting software completely controls what information is provided on the invoice which can be a quick solution. However, if the information is incorrect it can cause problems for your accounts department. For small businesses, it’s better to create manual invoices, especially for new clients to ensure all information is 100% accurate.

Things to include when making an invoice

How do You Invoice Clients

Once you’ve learned how to make an invoice and you’ve chosen your preferred method to create the documents it’s time to send them through to your clients. Always create your invoice as soon as products have been sent or when a service is completed. The easiest and most cost-effective way to send invoices to your clients is by email because they will be sent in real-time. Make sure your invoices include all the details they need to pay you. Payment details are really one of the most crucial inclusions when you’re thinking of how to make an invoice.

Final Thoughts on How to Make an Invoice

Are you looking for an easy way on how to make an invoice? Billdu has an excellent invoice maker that you can use on your desktop or any mobile device. You can create professional invoices with your branding with a few clicks.

Additionally, with Billdu you can create reoccurring invoices to send regular documents every month. All your digital invoices created on Billdu will be saved so you can retrieve them for your financial statements.

Using the Billdu invoice generator eliminates the need for manual creations because it structures information perfectly so that your invoices are easy to understand. Head to the Billdu website now to find out more about creating online invoices through the platform.

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maker for small businesses

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