DELIVERY NOTE TEMPLATE
Looking for delivery note layouts? Check our designs, choose the one that fits you the best, and create your delivery note.
Looking for delivery note layouts? Check our designs, choose the one that fits you the best, and create your delivery note.
You do not need to spend time going through all the delivery note templates available on the internet. We have created a free professional delivery note templates that you can easily edit or download to your computer. Select your preferred format and start using the template now.
A delivery note, dispatch note, or goods received note is a legal document associated with product shipments detailing the goods and quantity of the delivery. Companies use delivery notes to get a better overview of their inputs and outputs, by customers to verify whether they received all products ordered, and serve as proof of successful deliveries.
A delivery note should include the following:
the term "Delivery Note"
provider and customer company details (name, address, contact)
issue and delivery date
price, description, and quantity of goods
signature of the receiver (optional but recommended)
A delivery note is not the same as an invoice or a carrier receipt. A delivery note focuses on the goods that were sent and what the recipient actually received, while an invoice focuses on price, taxes, and payment terms. A packing list can look similar, but it is often used internally and may not include all customer details needed for proof of delivery. A delivery note is a simple document that supports shipping and logistics by giving the buyer a clear list of items, quantity, and order reference so they can confirm the delivery at the point of handover. It also helps your company record transactions and link each shipment to the correct invoice later in accounting.
Have you not found your desired template? We have more free templates in our Free Delivery Note Generator. Create your document and download it in PDF afterwards.
Most problems happen when the delivery note is treated like a generic form. Common mistakes include a missing date, missing delivery note number, an unclear description of items, or mixing multiple order lines into one list without a reference.
Another frequent issue is missing recipient details such as address and contact, which can make return handling and customer support harder. To ensure accuracy, always enter the correct order number, keep a clear list of goods with quantity, and add sender contact details. If you use a printed copy, leave space for a signature so the customer can confirm what was delivered, what was received, and what was not included in the delivery.
If you create delivery note documents regularly, automate the process to save time and reduce errors. Use software or online tools that allow you to generate a delivery note from order data, so you only enter details once. Keeping the same delivery note format also helps your team follow one process across your store or services and supports easier record keeping for management and accounting.
Many businesses start with a delivery note template and standardize fields like shipment date, package count, recipient address, and items list. You can create a delivery note in Microsoft Word, edit it when needed, and then send or print the final file for the shipment.
Some industry requirements affect the delivery note form and the information you need to include. For example, wholesale and manufacturing may require batch or serial number details and strict quantity checks, construction may require a project reference and a site recipient, and retail or e-commerce often needs clear return information and package tracking details. Food, pharma, and other regulated industry segments may require extra report fields (for example, lot number, expiry date, and temperature checks) to ensure compliance. In all cases, keep the delivery note design consistent with your logo and make sure the content is easy to read on printed pages and in digital workflows, such as when you save the document to PDF.
Before you send a shipment, do a quick check using a delivery note sample to ensure nothing is missing.
This simple checklist helps the seller reduce disputes, helps the buyer confirm receipt, and ensures the customer has a clear receipt record when goods are received. If anything changes after the document is sent, issue an updated delivery note and keep both versions as a record for your report and transactions history.
Confirm the delivery note number and date
Verify sender and recipient information
Check the items list against the purchase order
Make sure each line includes description and quantity
Confirm the package count matches what is being delivered
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