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Billdu with a new design

Welcome to the new Billdu app. We are delighted to introduce our new tab bar navigation. With our latest update, you can instantly see, manage and access your most important business information. All critical business data are now visible at a glance, and invoice creation has never been faster. 

Easy to navigate

Let your fingers rest. Our new tab-bar design is easy to handle. Select Home screen, Documents, Inbox or More with your thumb and jump instantly to the desired section. Switch between sections faster and get what you need in no time.

What has changed:

Home screen

Get an instant overview of unpaid, unsent or overdue invoices and pending estimates. Billdu displays all vital data to you so you’ll never lose track of your business’ performance. Use the Create button to create any document, expense or appointment directly. 

You can also access your dashboard with statistics directly from the home screen. We’ve also optimized the access to your business’ settings, and you’ll find it in the upper left corner as a gear wheel icon.

Click & create

Create invoices, estimates, quotes, appointments or expenses directly via a Create button. You can’t miss it on the new Home screen.


 

Fast overview and date filter

From now on, you’ll find the status filter and date filter where they belong – next to each other. We’ve also added a line with your invoice’s summary for a lightning-fast overview. 

…and more

Access more options with the More button. Clients, Services, Products and also Appointments and Sales page – all available for you with one click. 

 

Search less and find more. With the new Billdu app, it’s all about time-saving and convenience. 

Do you have questions about our new design? Contact us.


When you first set up your business, you’re not likely to have too many recurring expenses, aside from rent for your premises, if you have one. Fast forward a few months, and you might have financed some equipment. Then you add a few cell phone plans for your sales team, and of course, there are recurring expenses to host and manage your website.

Before you know it, you’ve got a mountain of subscriptions and contracts to manage, and you’ve got preauthorized debits going off your company account throughout the month. You think you have a handle on it, but then you forget a bill, and don’t put enough money into that account to cover it. So, you get charged a fee, and interest, and it all just gets out of control!

If you miss too many payments because you’re not on top of paperwork, you might even find that key accounts get put on hold. We all know what a big spanner in the works it can be when you can’t order goods or services when you need them!

There’s nothing quite like small business finance to get us all in a spin, is there?

Well, you can breathe.

There’s an easier way to stay on top of your recurring expenses, with Billdu – the easy financial management app for small business.

What Are Recurring Expenses?

Recurring expenses are business related costs that you have to pay at regular intervals. That usually means you pay them once a month (although some might be quarterly or annual.) They’re usually also the same amount every month, like rent or subscriptions. But sometimes, like utility or cell phone bills, they can fluctuate.

Most recurring expenses are essential to your business – like rent, utilities, bank charges, and bills for equipment and vehicle finance. Others might not be essential, but certainly make things easier – like legal retainers or subscriptions for cloud-based services.

While there may be many nuances to what a recurring expense is, they are all bills that you will have to pay regularly, as long as you have a subscription or contract with the creditor.

Unlike one off payments, recurring costs are usually for things that you really need to keep your business running, and that you can’t easily switch to another supplier. If you don’t pay your rent for a while, or make payments on your delivery vehicles, you could have much bigger problems on your hands!

So, while all expenses are important, and deserve your attention, the recurring ones really need a little extra TLC.

Many recurring business expenses

The Foundation of Your Business

The truth is most of the recurring expenses you will need to pay are the things that are really the foundation of your business.

You will pay monthly fees for bank accounts and for some of the payment processors you use.

There will be rent on your premises, and on warehouse and retail space, that you need to be able to make, package, store and sell your products.

If you have financed vehicles and equipment, some of your recurring expenses will be for loan repayments, without which they might be repossessed. Then there’s insurance to make sure that your vehicles can legally stay on the road.

If you’re a member of a local chamber of commerce or a business association, you will probably have monthly, quarterly or annual fees that need to be paid, and of course, for your website there are hosting and domain fees, monthly advertising costs and the cost of hiring an SEO company.

Add in utilities and telecommunications, that you will need to stay in contact with your customers and keep the lights on, and then probably some fees for things like office cleaning, that you could do yourself, but that probably won’t be a good way to spend your time.

Many programs and software services (even Microsoft) now work on monthly subscriptions too, so you have to pay those to keep using those tools.

In fact, most of the most important behind the scenes costs that keep your business running and your doors open are recurring expenses. Which is why it’s a good idea to make sure you stay on top of them!

Of course, that’s usually easier said than done when things get busy. Being busy is good, because it means that you are doing business, but things fall through the cracks. When they do, you might face penalties or interest the first time, and a sternly worded letter or phone call if you are a repeat offender.

Long story short? It’s very important to keep up with all your recurring business expenses, so you need to develop a system to do just that.

Stay on top of recurring
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Easily manage your recurring expenses – set supplier, amount, items, frequency and forget about it!

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How Software Helps to Automate Recurring Expenses

When you’re a small business, you’ve got a lot on your plate. You’ve got to do enough marketing to bring leads in the door. Then you’ve got to provide quotes and go through the sales process to secure orders. Next, you have to order materials, schedule services and make sure that the product or service is delivered – and that’s just the start!

Even after your customer has the item they ordered, there’s a lot of work to be done! You have to cost the job to make sure you made a profit, create an invoice and make sure you follow up until you get paid.

All the while, you have to deal with staffing problems, develop new products and services so you stay competitive, and oversee your office, shop, vehicles and equipment.

It’s a wonder small business owners sleep at all, but it’s also no wonder that it can be tough to keep track of things like recurring bills.

Which is why a software package that allows you to mark new expenses as recurring, set billing intervals and even the amount that will be paid, so you don’t have to try to remember it all is a life saver!

Software that handles recurring payments can send you a reminder when bills are due and flag any transactions that are outside of the norm. Because sometimes, even automated payments to creditors can get a little out of whack, and you need to know, so you can take the appropriate action!

Since most small business owners will log into a system like Billdu to create estimates and process invoices once a day, it’s easy to check in and make sure that you’re aware of the bills that need to get paid.

In fact, since platforms like Billdu can be accessed from anywhere, even if you’re a solopreneur, you can spend a few minutes at the end of the day, unwinding on the couch, entering any new expenses you need to keep track of. It’s perfect for busy businesspeople who are hustling all the time, and it ensures you never miss a beat.

Software automation of recurring expenses

Setting Up Recurring Expenses on Billdu

Billdu has a free option for small businesses that are just getting started, and only need the basics. Even so, this free option does include recurring expenses, and it’s easy to set up new expenses in this system. Here’s what you need to do:

  1. Login to your Billdu account. If you don’t have an account yet, you can set one up in seconds, and it’s completely free. You don’t need a credit card or any payment information for a free account either – just your email account.
  2. If it’s your first-time logging into Billdu, take a few minutes to set up your company information. You can do this from the dropdown menu in the very top right corner of the screen.
  3. Find the Expenses drop down on the vertical menu on the left. You’ll find all the menus you need to access to get your invoicing, estimates and expenses done on that menu, so it’s super easy to find your way around.
  4. Click the menu heading to open the menu, and then click the Recurring Expenses link. You’ll find it right between the Expenses and Categories links.
  5. This will open the Recurring Expenses page, where you can view all your existing recurring expenses, as well as a button in the top right corner to add a new one. Click it if you need to add a new expense to your list.
  6. You can upload a photograph of the expense if you have it, and then use the fields on the right-hand side of the page to insert all the relevant information.
  7. Select an existing vendor from the list you’ve already set up in Billdu, or you can click the + sign to add a new one right from the setup page.
  8. Once you have created recurring expenses, you can select them from the list to add, edit or delete information from your list of expenses.
  9. Add as many different recurring expenses as you need, and edit and delete them whenever you need to, so if prices go up (or down) or you want to enter your monthly bills with due dates so you can see what you owe and when, at a glance, Billdu can do it for you.

If you’re using a paid version of Billdu, you will have more options for recurring expenses (and other parts of the system), but the basic, free version offers enough to get most small businesses started off right.

You don’t need to be a computer whiz or an accountant to enter information on Billdu. In fact, if you’ve ever filled in a form on a website, you’ll master this in minutes!

Try Billdu and manage your
recurring expenses the smart way

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Negotiating Better Deals

When you’re a small business, chances are you’re always looking for a better deal. But how often have you gone into a meeting with a potential supplier or service provider, and not been able to tell them whether the deal they’re offering is comparable, great or needs work?

Because Billdu is cloud based and accessible from everywhere, you can always log in to see what you’re paying your current provider, so it’s easy to have all the facts ready when you’re negotiating a deal.

Or send out quote requests to several different suppliers or service providers, and then compare them when you get them. You might find that you can save 10% or more just by switching to a new company – or use the quotes you got to get a better rate from the company you already use!

Billdu Recurring Expenses Features

If you’re looking for a very affordable (or free!) way to manage small business invoicing, estimates and quotes and expenses, Billdu has plenty to offer, but there are some great features built into the recurring expenses section that really lets you view and manage these costs. These include:

  • The ability to view all your recurring expenses, or just the paid, unpaid, or overdue expenses. Because sometimes, even when you have the best of intentions, things still fall through the cracks!
  • View recurring expense information by year, month, or custom date range – which makes planning and reporting much easier! You can always see what is due this month, or compare it to the same month, year, or period last year, to see whether your income and expenses are growing in sync!
  • Sort expenses by category, so you can see how much you are spending on key areas of your business. You can use the basic categories built into the system or create your own. So, you can allocate them by product, service, department or customer. Whatever works for you!
  • Export expenses to XLS, CSV or as a Zipped attachment. This makes it easy to share expense information when you need to. If you use an external CPA or accounting firm, you can even send them exported files to import into their own systems. It’s quick, easy, and paperless!

The search functions on the Billdu dashboard are faceted too, so you can really drill down to get the information you need, when you need it.

Knowledge really is power, and time really is money. Billdu gives you both, so you can get things done quicker, and see where you really stand, right now, right from your computer or phone.

Cloud Based and Collaborative

When you’re running a small business, you’re not always in the same place as your team. In fact, lately, many teams are rarely in the same office at all. But when you use cloud-based tools like Billdu to manage your expenses, including the recurring ones, it’s easy to get real time feedback from the people who matter.

Add your key staff members to your Billdu account and give them access to the areas you want them to see. Then, when you next have a meeting or call, you can go over the recurring expenses that affect their tasks and department, and make sure they’re still required – and that you’re getting the best deal.

But it doesn’t stop there. When you add your accountant to your Billdu team, they’ll also see all new expenses and invoices as they happen, so they can weigh in if there’s a concern, or make sure that bills are paid, and payments collected.

High Tech Solutions for Small Businesses

Let’s face it. Business has changed. If you don’t have a website, you’re basically invisible. If you’re not selling online, you’re missing out on a lot of revenue. Old marketing and production techniques just don’t work. So why try to use old fashioned methods of keeping track of income and expenses?

So, you’re not ready for a big, expensive, complicated enterprise level accounting system yet.

That doesn’t mean you’re stuck with shoeboxes and receipt books.

A system like Billdu is easy to use, you can learn it in minutes, and it helps you to keep all your ducks lined up – the way they should be. Best of all? It’s completely free to get started, and until you need to unlock more advanced features.

Don’t wait until you’ve missed an important bill one too many times! Take action today to get your bills under control and make your bookkeeper smile. Because small business invoicing, estimating and expense management doesn’t have to be complicated or expensive.

Get on top of your recurring
expenses with Billdu

Smart management of recurring expenses – create, adjust, track, report. Online or via the iPhone, iPad or Android app.

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Manage recurring expenses with Billdu

A lot of businesses used paper-based accounting systems before 2000. However, the GST’s introduction caused many small businesses to switch to accounting software, and the $100 voucher the Commonwealth Government offered helped cover the costs of picking the most popular accounting software packages like MYOB.

If businesses didn’t make the switch, keeping track of your expenses and business’s finances using the paper system was still practical, but adding the quarterly BAS increased the reporting load. There was also overhead to consider when you made the switch to an accounting system from paper with your small businesses. However, you can offset the initial cost of moving to a computer-based setup because it allows you to pull out the numbers you needed much faster. So, when it comes time to report them, all you have to do is click a button instead of manually transcribing them onto the correct form.

The Australian government was very interested in small businesses making the switch to computerized invoicing and accounting software because they believed that small business owners could then track their expenses closer to improve their performance.

If you’re someone who wants to switch to or upgrade from your current software to something other than MYOB, this is for you. Below, we’re going to outline several MYOB alternatives you can use for your small business or organize your finances and keep your business healthy.

What Is MYOB?

MYOB is an Australian-based company that offers a host of accounting software for businesses of all sizes. Along with QuickBooks and Xero, MYOB was part of the Small Business Digital Adaptation Program that offered small businesses a $1,200 rebate to switch to digitized accounting solutions to help offset the cost of this transition.

MYOB offers five pricing tiers with two packages, including Essentials and AccountRight. It can help you manage and track cash flow, set up invoices, offer Single Touch Payroll, track jobs, track project budgets, manage suppliers and customers, bill by time, manage inventory, set multiple locations, accept multiple currencies, and much more.

You can lodge BAS, set up account sharing, take BPAY card payments, calculate and track GST, and much more all in one comprehensive software suite. However, it also has a steep learning curve to it, and it can get expensive for small business owners.

Benefits of MYOB

  • Integrates with mobile apps
  • Allows you to lodge BAS from the software
  • Calculates and tracks GST
  • Print budgets and reports
  • Five software suits available
MYOB alternatives - accounting and invoicing for small businesses

Source: myob.com

10 Best MYOB Alternatives for Small Business Owners in Australia

Maybe you’ve tried MYOB and it just doesn’t fit as well as you’d like for your business needs, or you want to try something else for your small business. Whatever the reason, knowing the best MYOB alternatives available on the current market for Aussie small business owners is key to making an informed decision. You can dive in below.

1. Billdu

Billdu’s centralized dashboard, combined with the powerful cloud-based software, makes it the perfect MYOB alternative. There are templates that make it easy to customize any invoice or recurring invoice before you send them out to your customers, and you can create estimates for project bids to send electronically to your prospects to beat your competition to the draw.

You can take online payments to get paid faster for each product or service you sell, create delivery notes and exports, or track all of your expenses to keep your small business financially healthy. Your clients can pay using credit cards, debit cards, or PayPal. Billdu also lets you attach a “Pay Now” button to any invoices you send out to encourage quick and convenient payments.

The newly redesigned dashboard offers an inbox and communication hub that makes it easy to connect with your clients or prospects. When a client opens your invoices, you’ll get a notification sent straight to this hub so you know when to follow up with them. You can set up appointments or an eCommerce store using this software too.

Why Use Billdu Instead of MYOB

  • Customizable templates available
  • Auto-saves your customer and business information
  • Easy to monitor your finances at a glance
  • Newly upgraded features and sleek design

Why Use MYOB Instead of Billdu

  • More pricing tiers available
  • Offers one-touch payroll
  • Has a basic stock list
  • Allows you to take BPAY payments

Try Billdu as one of the best
Aussie small business MYOB alternatives

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Billdu is a popular MYOB alternative for SMEs

2. QuickBooks

QuickBooks is one of the most popular MYOB alternatives in Australia, and it features award-winning customer service and allows you to import your data from other platforms. You can integrate it with Paybooks Payroll Cloud Application, Shopify, Primaseller, TSheets Time Tracking, and more. One of the biggest draws of this particular accounting software is that you can obtain professional accounting management for your small business.

According to the website, you can save roughly 40 hours a month using QuickBooks. It allows you to track cash flow, tax management, and create financial statements. You can easily create custom invoices, file receipts electronically from your phone to keep them organized and easy to recall, and accept payments through the app when you’re out and about.

The price and ease of setup are two other selling points for this invoicing software. There are three pricing tiers available, starting at $20.00 a month and going up to $50.00 a month. There is a $15.00 Self-Employed plan available too. You can easily migrate your information from another platform, and it seamlessly connects to hundreds of different applications.

Why Use QuickBooks Instead of MYOB

  • Award-winning customer service team
  • Integrates with hundreds of applications
  • Helps you save hours spent on accounting
  • Offers tax management

Why Use MYOB Instead of QuickBooks

  • Offers account sharing
  • Lets you set budgets for projects
  • Print multiple reports
  • Track GST

3. FreshBooks

FreshBooks is another MYOB alternative that is very popular because it’s fast and reliable for small business owners. It’s a cloud-based accounting software suite, and it works well for freelancers, service providers, and small to mid-size businesses. So, if you’re just starting out, FreshBooks will scale and grow with your business.

You can use FreshBooks to track expenses and time spent on projects, create invoices, send follow-up emails, create and view reports, manage subscriptions and recurring invoices, send out estimates, and collect online payments. When it comes to payments, FreshBooks allows you to use Google Checkout, credit cards, and PayPal.

This software will also integrate very easily with several leading business applications and platforms, and this can help simplify your small business’s accounting process. You can take advantage of the free trial plan to test the various features and see if they’re a good fit for your business needs. There are four pricing tiers to choose from, including one custom option that allows you to tailor your tools and services to your business’s needs.

Why Use FreshBooks Instead of MYOB

  • Advanced features on the newly upgraded version
  • Secure backups to protect your data
  • Dashboard is easy to customize
  • Modern and sleek interface

Why Use MYOB Instead of FreshBooks

  • Allows you to choose the features you need
  • Quick and responsive customer support
  • Integrates to mobile apps
  • Pay and track multiple expenses

4. Saasu

Saasu is an online accounting software that is great for tradies, accountants, and growing businesses. You can manage client billing and invoicing, contractor and staff payments, financial reporting and books, banking, and account reconciliation all through the application. You get a handy audit trail of all of your business’s financial activity to ensure that every customer interaction, financial transaction, and client account activity get recorded and archived for tax time.

You’ll be able to take advantage of a range of business management and accounting tools, including creating branded statements and invoices with over 50 currencies to choose from. The automatic bank reconciliation on this software ensures that your accounts match your bank statements, and you get a good understanding of your business’s finances using the profit & loss reports and balance sheets.

It’s a payroll solution too that has an automatic tax calculation and tools to track your time spent per project to help speed up your payment processing. You can manage online inventory and connect right to your chosen eCommerce website to keep everything updated. Finally, this MYOB alternative gives you custom reporting tools to help improve your business sales and overall performance.

Why Use Saasu Instead of MYOB

  • 50 currencies to choose from
  • Automatic bank reconciliation
  • Automatic tax calculator feature
  • Custom reporting tools available

Why Use MYOB Instead of Saasu

  • Manage rosters and pay Super
  • Track jobs using budgets
  • Bill by time spent
  • Manage currencies

5. Xero

Xero is very flexible, and this allows you to use it occasionally for your business or every day to manage your day-to-day finances. It lets you take your double bookkeeping and other complex financial tasks and scale them down for small businesses. If you don’t have an in-house accounting team, you can take advantage of the certified advisors this software suite offers.

This software integrates easily with accounting systems or third-party solutions without a problem, and you can pick out the plan that matches your business needs as it grows. You can pay your bills, claim expenses, monitor your cash flow and bank account, track projects, accept payments, upload contacts, capture data, and organize everything into smart lists to generate reports.

Xero can convert currency into 160 different currencies to make taking payments easier, and you can create purchase orders for your clients. There are add-ons and tools available that all center around a user-friendly dashboard that makes it easy to track your finances at a glance. You can take advantage of the free trial to see if it’s a good fit for your small business.

Why Use Xero Instead of MYOB

  • Express setup available
  • Able to create payroll forms
  • Can find and change expense claims or bank accounts on file
  • Fast and accurate transactions

Why Use MYOB Instead of Xero

  • Allows you to set multiple locations
  • Track and manage your cash flow
  • Manage rosters
  • Able to track leave for each employee

Looking for a MYOB alternative
but find XERO too complicated?

Try Billdu today. See what makes Billdu invoice maker so good (4.8* App Store, 4.7* Google Play Store).

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Billdu is a popular MYOB alternative for SMEs

6. Zoho Books

If you have a small business and need a way to manage all of your finances while monitoring your cash flow, try Zoho Books. It has a very straightforward and simple design that is easy to navigate. Also, it lets you make decisions for your business based on data it collects from across each department.

This software suite comes as part of the Zoho product line, and you get a host of friendly support staff that is on hand should you run into any questions or concerns. You can take online payments for your products or services, and it allows you to quickly and easily send professional, customized invoices.

You can use Zoho Books to send estimates, track time, send invoices, add an accounting team, track clients using a portal, track inventory, create sales orders, and automate many daily financial processes. You gain access to a vendor portal too, and your vendors can use it to manage their transactions with your business on their own time.

Why Use Zoho Books Instead of MYOB

  • Takes over back-office duties
  • Dashboard gives you graphs
  • Offers quick overviews of financial data
  • Very detailed but simple dashboard

Why Use MYOB Instead of Zoho Books

  • Allows you to manage suppliers
  • Bill by time spent per project
  • Set up different locations
  • Track, report, and reorder inventory in real time

7. Reckon One

Reckon One is one of the lesser-known MYOB alternatives available on the market for Australian small business owners, but it’s an affordable and easy accounting software that is worth checking out. It does all of the essential things you need for your small businesses, including invoicing, real-time reporting, cash flow management, bank connections, payroll, project management, and expense tracking.

Additionally, you can use Reckon One to integrate with over 1,000 third-party applications. This list includes the biggest applications for CRM, eCommerce, inventory, and project management. It can help you streamline your day-to-day workflow to free up time you can spend elsewhere. There are pricing tiers on this software too that allow you to scale it to your business needs.

As a bonus, you can easily add or remove features as your business needs change, and this is a versatility that you won’t get with most accounting or invoicing software for small businesses. You can set up payroll using Single Touch Payroll, and it has a streamlined design that is less clunky than some of the competition.

Why Use Reckon One Instead of MYOB

  • Add or remove features at will
  • Do payroll for thousands of employees
  • Responsive support team
  • Unlimited pay runs

Why Use MYOB Instead of Reckon One

  • Automate your Super
  • Accurate time tracking
  • Create custom quotes
  • Create unique job identifiers

8. Sage Business Cloud Accounting

Another MYOB alternative that is powerful enough for small business owners is Sage Business Cloud Accounting. It claims that it’ll give you everything you need to take care of your business’s finances, and it comes specially designed for sole proprietors and small business owners. You get a very user-friendly dashboard that helps to increase your overall productivity and efficiency levels.

You get a host of nice features with this accounting software, including bank connections, invoicing, customer management, third-party integration, credit card processing, reporting, cash flow forecasts, BAS reporting, inventory, and payroll. There is a desktop version and a mobile app that allows you to manage your finances on the go, and pricing starts at $20.00 a month with the option to include paid add-on features like direct bank feeds and time tracking.

You can seamlessly integrate PayPal or eWay to help your business get paid faster for each project you take on. It also lets you share access with your accountant to ensure they’re ready to go when tax time comes around. Finally, you can monitor your stock levels while controlling your costs in one location.

Why Use Sage Business Cloud Accounting Instead of MYOB

  • Share access with your accountant
  • Remotely monitor inventory in real time
  • STP compliant payroll
  • Cash flow forecasts available

Why Use MYOB Instead of Sage Business Cloud Accounting

  • Single-Touch Payroll enabled software
  • Search and organize supplier records
  • Connect foreign bank accounts
  • Lodge BAS from your software

9. Rounded

Rounded is an MYOB alternative that is for sole traders. It’s relatively new as it was only founded in 2015, but it packs a huge amount of features into a sleek and beautiful user interface. The dashboard will show you what you earned for the month, your expenses, and your invoice status. This allows you to easily monitor your cash flow.

You can easily set up separate pages for your clients and use a color-coding system to organize them, and you can set up income categories for everything you do. You can have one for website design, content marketing, copywriting, eCommerce, and so on. The separate income page allows you to keep track of your earnings as well as how many products or services the business has sold so far.

The time-tracking tool allows you to quickly and easily bill your clients for the correct time, attach it to an invoice, and send it off. One unique feature is that it allows you to set earnings goals each month or for the year, and there is a small status bar that will update as your clients pay your invoices. You get unlimited invoices, quotes, and unlimited client billing potential for $16.95 a month, including reports and time tracking. You can increase it to $22.95 a month to add in GST and BAS management.

Why Use Rounded Instead of MYOB

  • Color-coding client organization system
  • Allows you to set monthly and yearly goals
  • GST and BAS management tools
  • Divide your work up into different categories

Why Use MYOB Instead of Rounded

  • Track stock and purchases from more than one location
  • Archive supplier and customer records
  • Easy to search for receipts/interactions
  • Create unique job numbers for invoices

10. Invoice Simple

You’ll use invoice-generating tools to help track your small business’s finances with this MYOB alternative. You can use it on the go from your phone using the app, but there is also a desktop version. It allows you to make estimates and turn them into invoices, and you can start with blank templates to create professional-grade correspondences for your clients.

You can add your business’s color and logo to make it more personal, and you can convert it into a PDF invoice to share it at the click of a button. You can input your list of services or products and they’ll automatically populate when you select them when you create your estimates or receipts. This helps keep everything organized come tax time.

This software allows you to speed up the payment process by accepting checks, PayPal, Stripe, or banking information from your vendors or customers too. You’ll get a notification when your customer reads your invoice, and there is a built-in wage reporting feature that allows you to see how your business is doing from month to month.

Why Use Invoice Simple Instead of MYOB

Why Use MYOB Instead of Invoice Simple

  • More features available
  • Offers more pricing tiers
  • Allows you to track Super
  • Single Touch Payroll

Try Billdu’s Free Trial for Your Small Aussie Business Today

If you’re interested in trying an MYOB alternative accounting or invoicing software, start with Billdu’s free trial. You can see all of the features we offer, test them out for your business, and learn how it can help you get and keep your small business’s finances healthy.

Looking for a simple invoicing tool
as an alternative to MYOB?

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Billdu is a popular MYOB alternative for SMEs

The best expense tracker apps on the market help your business track spending, whether you’re working from home, from the office, or on the go. One of the biggest challenges of running your own business is trying to keep track of each account. However, a business expense tracker can help simplify how you record your business’s spending and income.

Even using accounting software, it’s one thing to try and keep up with your invoicing and billing, but it’s another thing entirely to manage irregular expenses like travel tickets or store receipts. To add another layer of complexity to the process, you have to track all of those small expense receipts that can easily get lost or mixed into your normal invoices or files, thrown in the trash, or end up in the incorrect date range pile.

Lucky for you, there are several expense trackers available to help you manage your expenses, and we’ve picked out several of the best options. Some of our choices are cloud-based and come with an expense tracker app that you can use on your iOS or Android device and scan the receipt to create a digital image. It can also help you stay on top of your business’s deductible expenses so you pay less on taxes and benefit your business’s bottom line.

Defining a Business Expense Tracker

Also called a money manager or an expense manager, a business expense tracker is an application or software that helps you keep accurate records of your cash flow, both in and out. This is a powerful tool for your business because it’s easy to overspend, which can be disastrous for your business.

For example, many people live on a fixed income, and it’s not uncommon for these people to find at the end of the month that they don’t have enough money left to meet their needs. Now, this could be a problem due to low salary, but poor money management skills also factor in. The same thing can happen to your business if you’re not careful.

Having a comprehensive expense tracker can help you keep track of how much money you spend every day and what you spend money on. At the end of the month, you’ll be able to look back and get a clear picture of where all of your business’s money is going. This is one of the easiest ways to control your spending and bring order to your business’s finances.

Different Types of Expense Trackers

There are several different types of expense trackers on the market today. Some are free while some are paid. There are even banks that offer expense trackers to their customers to help them with their finances. It’s important to decide which type of tracker you want before you start comparing products.

Depending on the size of your business, you may choose to stay away from complex platforms that have a very steep learning curve. On the other end of the spectrum, if you’re looking for something that has a host of features to handle all of your business’s finances and expenses seamlessly, a simple app will be useless. You can divide trackers into two categories:

  • Simple – These simpler expense trackers are quick, and they allow you to track your personal expenses. They’re not ideal for business use.
  • Complex – A complex expense tracker allows you to easily manage several users accounts, and you can integrate it with your accounting team. They’re specially designed for businesses or people who have a decent amount of money and want to keep track of multiple expense accounts.

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How an Expense Tracker App can Benefit Your Small Business

There are several ways that the right business expense tracker can benefit your small business. Knowing what the biggest benefits are will help you decide whether or not you want to invest in one of these items for yourself.

1. Better Money Management

Having a lack of cash flow can make your business fail. As a small business owner, it should be a priority to stay on top of your monthly budget because it’s essential for your success. Knowing where your money is going using an expense tracker app offers a better way to manage your budget.

Recording your daily expenses can ensure that you are in the know about your finances all year long instead of just during tax season. Knowing exactly where all of your money is going and tracking how much you’re spending can help you improve your general spending habits. You’ll also have a much clearer idea of where you can allocate any leftover money to create a positive impact on your business.

2. Tax Season Preparation

Tax season can be a very stressful time for anyone, but small business owners can feel the pressure even more. Keeping a daily expense record can help you avoid sorting through mounds of papers, your desk drawers, and your vehicle for receipts. Also, you should know what expenses your business has that are tax-deductible to ensure you’re not missing out on any money. The most popular deductible expenses for a small business include:

  • Bank fees and interest
  • Business meals
  • Education
  • Home office expenses
  • Office supplies
  • Telephone and internet expenses
  • Travel expenses to attend client meetings

3. Reimburse Your Employees with Expense Tracking

It’s common for employees of small businesses to spend money on meals, travel expenses, and other purposes that come with normal business operations. Having a streamlined business expense tracker that reports individual employee spending will help you reimburse them quickly and easily. Routine expense tracking gives you a clear picture of your business’s operational costs. You’ll also be able to keep your team happy by reimbursing them for traveling for the business.

4. Easier Business Forecasting

When you keep accurate expense tracking records, it’s easier for you to calculate your business’s profitability using a simple equation. All you have to do is take your revenue and subtract your expenses. This gives any potential investors a much better idea of the business’s profitability by mapping out a clear idea of exactly how well the business is doing, financially. You won’t have to try and make an educated guess about any part of your finances when you track your expenses on a daily basis. When you use a business expense tracker, you can give stakeholders a full picture when it comes to your business strategy and forecasting.

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5 Best Expense Trackers for Small Businesses

If you’re ready to incorporate an expense tracker into your business, it’s only fair that you know what is available on the current market. This is why we rounded up the best expense trackers for small businesses, and you can browse through them and see which ones work best for your business.

1. Billdu

You can’t be surprised why Billdu is ranked no. 1 in our best expense trackers list. It is a comprehensive expense tracker for small businesses, and it has both a PC version and an expense tracker app for iOS and Android devices. You can easily create new expenses from a centralized hub, as well as recurring expenses. As a bonus, Billdu allows you to sort your expenses into categories to make them easier to monitor if you ever need them.

Each main category breaks down into smaller subcategories for easier organization, and you can create as many as you’d like. The platform also allows you to create invoices, estimates, pro forma invoices, purchase orders, delivery notes, credit notes, recurring invoices, an online store, and much more.

Pricing: Free and paid tiers starting at $3.99 per month

Billdu - best expense tracker app

Credit: Billdu.com

2. Quickbooks

This is a more complex and immersive software that will take time to learn, but you can use it to handle all of your finances. Listed #2 in the best expense tracker list, Quickbooks will run payroll, track bills, accept online payments, and allow you to manage your taxes all from one platform. You and your team can all scan your receipts using your phone and load them into the mobile app before creating expense reports to make them easy to track.

It’ll also keep a tally of any sales taxes you paid on each purchase so that amount will subtract from any amount of sales tax you may owe. However, since this app is so immersive, it does require more effort, time, and general practice to get comfortable with it.

Pricing: Paid tiers starting at $12.50 per month

BillduPricingExpense TrackingReceipt ScannerPlatformsAccountant Connection
FreeFreeYesYesiOS, Android, WebYes
Lite$3.99/monthYesYesiOS, Android, WebYes
Standard$8.99/monthYesYesiOS, Android, WebYes
Premium$16.99/monthYesYesiOS, Android, WebYes
Quickbooks
Simple$12.50/monthYesNoiOS, Android, WebNo
Essentials$25/monthYesYesiOS, Android, WebYes
Plus$50/monthYesYesiOS, Android, WebYes
Advanced$90/monthYesYesiOS, Android, WebYes

3. Freshbooks

If you’re trying to avoid daunting spreadsheets, this expense tracker can help. One of the best expense trackers available, Freshbooks allows you to input any business expense quickly and easily on your smartphone or through the desktop app. You get a very user-friendly interface with basic reporting capabilities that allow you to see where your profits and losses stand at a quick look.

It can sync to your business’s bank account each day to automatically pull and catalog your most recent expenses from your bank account or credit card. All you have to do is reconcile them when it pulls them and add pictures of any receipts.

Pricing: Paid tiers starting at $15 per month with Bench clients getting a month free

BillduPricingExpense TrackingReceipt ScannerPlatformsAccountant Connection
FreeFreeYesYesiOS, Android, WebYes
Lite$3.99/monthYesYesiOS, Android, WebYes
Standard$8.99/monthYesYesiOS, Android, WebYes
Premium$16.99/monthYesYesiOS, Android, WebYes
Freshbooks
Lite$6/monthYesNoiOS, Android, WebNo
Plus$10/monthYesNoiOS, Android, WebYes
Premium$20/monthYesYesiOS, Android, WebYes
SelectCustom PricingYesYesiOS, Android, WebYes

4. Expensify

If you regularly have meetings in different parts of the country or work remotely, this expense tracker can help with those post-trip expense tracking nightmares. It allows you to stop worrying about tracking your receipts as you travel. All you have to do is take pictures of the receipts with your phone, submit them, and forget them. It can also take on mileage tracking, and it’ll export receipts from Airbnb and Uber automatically. You can also track your expenses on your company card per trip. It’ll automatically convert any currency and integrate it with your specific accounting software.

Pricing: Paid tiers starting at $4.99 a month with a free trial

BillduPricingExpense TrackingReceipt ScannerPlatformsAccountant Connection
FreeFreeYesYesiOS, Android, WebYes
Lite$3.99/monthYesYesiOS, Android, WebYes
Standard$8.99/monthYesYesiOS, Android, WebYes
Premium$16.99/monthYesYesiOS, Android, WebYes
Expensify
Collect$5/monthYesYesiOS, Android, WebNo
Control$9/monthYesYesiOS, Android, WebNo

5. Bench

Bench can take expense tracking off your hands, and it’s an expense tracker that can take care of all of your bookkeeping for you. This includes categorizing, reviewing, and importing your business expenses every month. You can easily upload images of each of your receipts and store them right on the platform, and there is no storage limit. So, if you ever need to refer back to a prior expense, it’s right at your fingertips.

You’ll get financial reports each month so you can see where your money is going and keep a close eye on your cash flow. When tax time rolls around, they’ll work with you to deliver everything you need to file in a timely manner. They can also set you up with an accountant team if you need it.

Pricing: Tiered pricing starting at $249 per month with a free trial

BillduPricingExpense TrackingReceipt ScannerPlatformsAccountant Connection
FreeFreeYesYesiOS, Android, WebYes
Lite$3.99/monthYesYesiOS, Android, WebYes
Standard$8.99/monthYesYesiOS, Android, WebYes
Premium$16.99/monthYesYesiOS, Android, WebYes
Bench
Core$249/monthYesYesWebYes
Flex$349/monthYesYesWebYes
Pro$479/monthYesYesWebYes

Best Expense Tracker Considerations

Now that we’ve compared a few expense trackers, you have to know what important considerations you want to keep in mind when you start comparing apps. Doing so will help you narrow down your choices until you pick out the best one.

Consideration One – Receipt Scanner

Receipts can be a huge hassle to keep an eye on, especially when you consider how many you can generate from running your daily operations. This is especially true as your business grows, and you want a way to digitize your receipts to store them in a secure platform. Having a receipt scanner or the option to take pictures of your receipts and import them into your software is a huge bonus with your expense tracker app. Make sure that it’s easy to use and that it works with iOS and Android devices.

Consideration Two – Accountant Connection

Your accountant is a huge part of your business, and you want to keep them in the loop all year-round to ensure your business is doing okay financially. Any expense tracker you have should allow you to invite your accountant to it so they can organize and see all of your expenses as they come in. Doing so allows them to create a running total of your business’s deductions, expenses, and more. You shouldn’t have to pay more for this service, but not all apps allow this without paying more. Double-check that any expense tracker app you choose allows you to give your accountant or accounting team unrestricted access.

Consideration Three – Intuitive

A business expense tracker should be intuitive and user-friendly. You don’t necessarily have a lot of extra time to deal with a steep learning curve when it comes to your expense tracker, and some can be very complicated to learn. Also, most options get more complicated as they offer more features. However, platforms like Billdu manage to stay very user-friendly while offering a host of features like expense tracking, invoice creation, online store creation, appointments, and more. Everything links back to a centralized hub that you can scan at a glance.

Consideration Four – Transparent Pricing

You want all of the pricing on your business expense tracker to be transparent to help ensure you get all of the items you need without having to pay more for it. For example, some apps have pricing tiers to them, but you will have to pay more for certain features inside that tier if you want to take advantage of them. Ideally, any tracker you choose will list out everything you get for what you pay, and there won’t be any surprise expenses to worry about.

Also, you shouldn’t have to pay more than the pricing tier lists as long as you stay inside the outlined member and account requirements for that specific tier.

Best expense tracker considerations

Why Choose Billdu as Your Small Business Expense Tracker

Even though we listed out several different expense trackers for small businesses, we believe that Billdu will surpass your expectations. No matter if you have a small, medium, or large business, we offer the flexibility and user-friendliness you need to ensure you can get the app up and running very quickly from your desktop or smartphone.

1. More Than an Expense Tracker

Ideally, you want to get software that can do more than track expenses. It should be able to create and track invoices, monitor your cash flow in and out, accept payments, use different currencies and languages, and much more. Billdu can perform all of these functions, and everything will show up on the dashboard to allow you to monitor them at a glance. You can list and organize your clients with their contact information, create and monitor appointments, and much more.

2. Connect to Your Accountant

Billdu lets you invite your accountant to the platform whenever you like. They can monitor your expenses, cash flow, invoices, and prepare your business for tax time. Also, it’s a great way to ensure you get all of the deductions you need come tax time because your accountant can create a running tally all year long. It’s secure, safe, and very easy for your accountant to use. This can help make your business much healthier financially and spot problems early.

3. Clear Pricing

You never have to worry about having to pay more than you budgeted to gain access to certain features with Billdu. We clearly list all of the services or products you get at a particular price tier, and we don’t hide additional prices on our services. What you see is what you get. This can help you budget better for your expense tracker because you know exactly what you’ll get for what you pay each month. We also make it easy to switch coverage tiers as your business grows and changes.

4. Responsive Support

If you ever have any questions with your business expense tracker, Billdu has a responsive support team along with self-help portals to ensure that you can get the answers to your problems quickly and easily. The support team speaks English and German, and you can reach out to them any time, day or night, using the helpful email link.

Try a Free Trial From Billdu Today

If you’re looking for a comprehensive expense tracker for your business, we invite you to try Billdu’s free trial. You can experience for yourself how this powerful software can seamlessly integrate into your business and keep your financial health at the forefront.

Try Billdu’s business tracker
for small businesses

Invoicing, expense tracking, quotes, automation. Find out why Billdu is the best expense tracker available!

Free 30-day trialNo credit card requiredCancel anytime
Billdu invoice maker and invoicing app

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