fbpx May 5, 2021 | Billdu

While we love getting paid, nobody enjoys generating or managing invoices. It’s a pain and while technology has made things easier, most people still run away from managing invoices, especially since there can be too many to take care of.

Back in the day, invoicing used to be a real issue. Everything was done manually and there were thousands of papers to take care of. Thanks to technology, we can get more done in less time and without putting in much effort.

Still, you have to be careful when choosing the right invoicing app since not all invoicing apps are made equal. In this best invoicing apps guide, we’ll talk about things to take care of when selecting an invoicing app for freelancers.

Let’s get started:

Why Do You Need the Best Invoicing App for Freelancers?

Freelancing is one of the fastest growing industries. It contributes more than $1.4 trillion to the US economy and employs millions of people. It shouldn’t come as a surprise that companies are now producing invoicing apps for freelancers.

They have realized the big market and want to make freelancing easy for you. However, if you aren’t sold on the idea of investing in an invoicing app then look at these reasons:

Invoicing Apps Help Save Time

With a reliable invoicing tool by your side, you will not have to worry about creating manual invoices and sending them to your clients when the time arrives.

Most top invoicing software can automate processes and help you save time. This is of huge importance since time is of the essence for solopreneurs and freelancers. Every second counts, especially since most freelancers charge an hourly rate. This means that someone who charges $40 per hour would be losing a chance to earn $40 for every hour they spend on invoicing.

Creating manual invoices or using tools like Excel can be very tiring and time consuming. With an invoicing tool, you will be able to not just write and record invoices but also send and track them without having to move from one place to another.

Invoicing Apps Might Make You More Productive

This might sound a little strange to some but using a billing tool can make you more productive and efficient. The concept is simple. The less time you spend on generating and managing invoices, the more time you will have to concentrate on other tasks.

Working on invoicing can leave people tired and even push them to be less productive or interested in other tasks. There are few things as irritating as sitting with a calculator and adding figures.

You can let an invoicing tool take care of invoices while you concentrate on more important tasks.

The Best Invoicing App for Freelancers Can Help Reduce the Risk of Mistakes

There is always a risk of errors when it comes to manual invoicing. Errors can be of several kinds – a typo in the name of your customer, invoicing to the wrong buyer, or adding an incorrect figure.

No matter what the magnitude of a mistake, it can disrupt your freelancing business, cause you to lose clients, impact your image, and make it difficult to receive payments

No freelancer wants to go through this trouble and the best way to reduce the risk is to use a tool that can complete invoicing-related tasks on your behalf.

Most invoicing software can calculate numbers and input data based on already-saved information. Since a large number of freelancers have long-term clients, this feature can be of huge help. You will not have to enter data every time you have to invoice a client, simply import information and you’re good to go.

Freelancers reduce mistakes with invoicing apps

Invoicing Apps Make You Look More Professional

Professional invoicing tools allow freelancers to place their name, business name, and logo on the invoice to make it appear more neat and professional. This might not seem like a major factor but it can be quite effective in convincing people that you’re serious about what you do.

Not everyone takes freelancers very seriously. By going the extra mile, you can appear more accomplished. This can even help you charge a higher fee and make more money.

The Best Invoicing App Prepares You For the Big Move

Most freelancers start working with the idea of hitting it big and eventually make more money. If you are serious about reaching the big league then you should put your best foot forward and prepare today for what’s to come tomorrow.

You must welcome technology and not appear dated. Plus, you must take care of the legal requirements. We must mention that the US Office of Management and Budget made it mandatory for all government agencies to adopt online invoicing in 2018. In the same year, we saw the EU mandate all public administrators to start accepting e-invoicing. 

If you want to work with such big names, you will need a reliable invoicing tool.

Invoicing Apps Ensure You Get Paid

Freelancers don’t always get paid immediately and most have to follow up, which can be a lot of trouble. It is not uncommon for people to forget about unpaid invoices and lose money.

A reliable invoicing tool can send you timely reminders and ensure you get paid on time. It can be your virtual assistant that goes the extra mile so that you receive all the money that you are owed.

It can play an important role in reducing bad debt and increasing your cash flow.

While these are some of the main benefits of using a billing and invoicing app, remember that not all apps on the market offer these benefits. This is why it is important to choose the right one.

Get paid faster with best invoice apps for freelancers

Features of the Right Billing and Invoicing Tool

Here are a few things to keep in mind so you can choose the best invoicing app for freelancers from hundreds of invoicing apps:

Easy Invoice Creation

Look for invoicing apps that are easy to use. There is no point in choosing a tool that makes things complicated. You should choose a program that lets you create an invoice with just a click. 

Some tools also give the option to send an invoice to the recipient without using a third-party tool. This can be a great feature as it helps save time and ensures the invoice is sent to the right person.

Mobile Support

Want ease and flexibility? Choose a program that works well on mobile devices. Some invoicing tools have mobile apps, some have browser support, and some don’t work well on mobile devices at all.

If you want to be able to create, view, send, and edit invoices on the go then it is important that you choose a program that has mobile support. 

It should work well on your device – iOS and Android – and offer all or most of the features available on the desktop version.

Cloud Support

Most invoicing and billing software now offer cloud support since it’s the future. Cloud support refers to the ability to store data on the cloud that can be accessed from anywhere. With this feature, you will be able to work on your invoice no matter where you are. You’ll only need an internet connection and a supported device.

This is of huge importance because freelancers want to enjoy flexibility. They move from one place to another and often go holidaying without compromising on work. With this feature, you’ll take your office wherever you go without any worries.

Customer Records Creation 

Choose a billing & invoice software that allows you to save and import personal records of your customers so you can easily create new invoices without having to input data every time you have to invoice a client.

This feature doesn’t only help save time but also reduces the risk of errors as you will only have to input and verify information once. The system can import names, addresses, etc., on its own.

Multiple Payment Methods

This is a rare feature but if you look around, you will find tools that allow recipients to pay the invoice directly without opening a new page and feeding information. 

This is a great feature as it increases the likelihood of getting paid. Someone in a hurry may delay paying if it means going to the dashboard, logging in, and making payments. You can add a link to the payment page and allow users to clear invoices directly without having to do much work.

Customizable Templates

Introduce some style to your invoices by using the best invoicing app for freelancers to create templates that go well with the theme of your business. The system you choose should give you the option to customize templates, choose from predesigned templates, and even save templates for future use.

We suggest that you add some color and personalization to the invoice by changing the color theme and adding the logo so that it looks more professional. As mentioned earlier, it can help impress people.

Multiple Currency Support

This is a very important feature for freelancers since they work with clients from around the globe. Most customers want to see the invoice in the unit or currency that they trade in, i.e.: USD for someone in the US and CAD for someone in Canada. 

It makes things easier for clients. They will not have to open a calculator or go to Google for currency conversion. They’ll be able to see the invoice in their preferred currency, which isn’t only helpful but also increases the likelihood of getting paid faster.

Communication

If you search the market, you will come across ‘smart’ billing software that can communicate with customers on your behalf, i.e.: let you know once your invoice gets read. These are known as best invoicing apps.

Freelancers often are concerned whether the invoice they’ve issued has been received or not.

Discount and Tax 

Your invoicing tool should be able to calculate the total and also account for discounts and taxes, as applicable. Since freelancers have to add VAT and other such charges and also offer volume discounts, this feature can prove to be of huge help.

A system that doesn’t have this feature would make it difficult for you to create invoices because you will have to do manual work. 

Payment Reminders

As mentioned earlier, freelancers don’t always get paid immediately. Some have to wait for weeks to get paid in full because clients often take time to review work and approve the payment. Since the cycle can take weeks, freelancers can often forget to send reminders and miss out on getting paid.

The best invoicing app for freelancers is one that sends regular and automatic reminders to ensure you get paid on time. Some will send you a reminder or send a template to the recipient. 

Attachments and Files

Choose a platform that lets you attach files to justify the invoice, especially if there are additional charges. Some freelancers also like to attach ‘work’ with the invoice so that clients can review and pay immediately. Hence, consider looking for a tool that has this feature.

Safety and Security

We know how big of an issue cybersecurity is. You can’t afford to choose a system that doesn’t encrypt data and puts you or your client’s information at risk. Customers are careful about working with companies that put their data at risk, especially when you put information on the cloud.

Choose a company that takes steps to safeguard your data and goes the extra mile to prevent hackers from accessing your files. Moreover, it must take legal requirements such as GDPR standards into consideration.

Offline Functionalities

While it is important to choose a billing and invoicing software that works online, don’t make the mistake of selecting a tool that has no offline functionality since you may not always have access to the internet and you may have to create and print invoices.

Merely Googling for the best invoicing app for freelancers will not be enough, make sure to compare.

Team Support

Freelancers today are working in teams and even if you fly solo, we suggest that you choose a software that lets you add teammates so that you have no issues working together.

Our tool, for example, allows users to add members to create, review, and edit files. This is important when you have someone else looking after accounts or communicating with clients. 

Price and Licensing

This one is a no brainer. We understand that most freelancers cannot afford to spend lavishly on an invoicing tool. So, look for a tool that is affordable. While there are some free invoicing and billing tools for freelancers, they’re usually not worth it since they come with limited features and are hardly useful.

Look for an affordable plan and choose a license type that suits your needs. Some will charge a monthly fee, some will charge a one-time fee, and some may have more payment options. Compare all and pick one that fits you.

Customer Support

As an invoicing and billing software provider, we know the type of issues clients face. We put the best foot forward to ensure they face no problem and continue to work and bill clients seamlessly. This is why many consider us to be the best invoicing app for freelancers.

If you are new to the game, you may have to get in touch with the team, hence it is important that you pick a company that is serious about helping you.

The team should be informed, friendly, professional, and available. The best way to judge how good or bad an invoicing app is, is to read reviews, try a demo, or look at what others have to say.

Billdu: The Best Invoicing App for Freelancers

Billdu is your one stop solution to all things related to invoicing. Our invoicing app offers all the features discussed above with some additional options like a customer-friendly dashboard, the option to create quotes and estimates, an inventory tracker, recurring invoices, and more.

Check all our features and know more about why we are among the best invoicing apps for freelancers. Our software comes with a 14-day trial so you can get your hands on it and see how it works.

Sign up without any commitment and give a boost to your freelancing business.

Billdu invoice
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Pro invoice maker for small businesses

Want to know what the best invoicing apps for tradies in Australia are? For a manual worker, you’ll need invoicing solutions so you can claim money from your customers for the work you’ve done. As an Australian tradie, you won’t always be in the office to complete administrative tasks such as sending out invoices.

Therefore, you’ll need an invoicing app so you can create and send these documents to your clients on the go. An invoicing app is a user-friendly platform that allows you to create and edit invoices off your mobile device. If you’re looking for invoicing apps for your Australian trading business then continue reading.

We’ll explain what to consider when choosing an invoicing app and how Australian trades can benefit from using them.

Popular Tradies in Australia and Their Invoicing App Needs

A tradesman is a skilled manual worker in a craft or trade such as plumbing or carpentry. Tradies in Australia are described as someone who trades frequently so they’ll need a way to invoice customers for their services. Take a look at the most popular trades in Australia and what their requirements are for invoicing apps.

  • Plumber: If you are a commercial or residential plumber, you’ll surely want to use an invoicing app that’s been specifically developed for Australian tradies. Your job is checking water pipes, fix leaks, and install piping in offices or houses. As a plumber, you don’t spend much time in an office, usually being on-site either installing or maintaining water pipes. Because of that, you’ll need a reliable invoicing app that goes with you wherever you go. Billdu invoice generator is exactly what you are looking for, check this invoicing app out!
  • Electrician: In Australia, electricians are always in demand because it’s a high-risk trade. Your job as an electrician is to know how to wire a building safely so that it adheres to Australian safety standards. If you are thinking of upgrading your invoicing solution, have a look at Billdu invoice maker – it has been developed for small businesses like you and Aussie electricians love it.
  • Builder: A builder is a tradesman who builds offices, houses, or even malls and museums. These are tradesmen who construct the walls, roofs, floors, doors, and windows of a building. If you are a registered builder who wants to minimise their paperwork in order to run their business more efficiently, we recommend that you try Billdu invoice software for small businesses. Many builders are already taking advantage of its simple user interface and powerful invoicing app features.
  • Carpenter: Carpenters are tradies that use natural material such as wood to construct fixtures or furniture. As a carpenter, you spend a lot of time outside the office, installing wooden doors, floors, or trimmings in a building. Or perhaps you’re a chippy who is building the houses or roofs. In any way, check out what Billdu online invoicing app has to offer for your business.
  • Earthworks Contractor: As an earthworks contractor, you don’t have much time to work on your invoices either. Operating machines to dig up land to create foundations for building or using wrecking balls to knock down old buildings or excavators to dig deep holes in the ground – that’s what you need to be spending time on. Accounting does not make you money and does not help pay your bills. Or maybe it does? If you save time when using a clever invoicing app such as Billdu, you’ll have more time for your business.

What do Australian Tradies Require from Invoicing Apps?

Australian tradies don’t have time to deal with slow apps or ones that aren’t feature-rich. You must be able to create invoices in minutes so you can send them through to your clients without hassle. Since tradies hardly work in offices they will also need an invoicing platform that offers the following.

  • Customizable template: No matter what Australian trade you work in you must be able to download templates from the invoicing app. The template you choose must be customizable so you can add your branding, change colors and fonts on the invoice.
  • Editing: Tradies need to charge for many different items on the invoice such as materials they used or labour costs. You must be able to edit these items especially if you’re including discounts in your prices.
  • Currency changer: Some invoicing apps are created by US or UK developers and will have those countries’ currencies by default. The best invoicing app for tradies will have a feature that allows you to change the currency to Australian dollars.
  • Add or delete items: Sometimes it can be difficult to be 100% accurate when adding items or descriptions on your invoice. That’s why you must be able to add or delete items off of your invoice before sending it through to your customer.
  • PDF: You don’t want to give anyone the ability to edit your invoice so ensure the app allows you to save documents in a PDF format.

5 Advantages of the Best Invoicing Apps for Tradies

Aussie tradies are always on the go because they work on-site instead of in an office. Tradies won’t have time to print hard copies and mail invoices to their clients. A fast and affordable solution is online invoicing apps. Take a look at the five advantages of using an invoicing app if you’re an Australian tradie.

1. Automatic Calculations

One thing that tradies lack is extra time to do administration work. You need a fast way of creating an invoice that won’t frustrate you. The advantage of using an invoice mobile app is that it does automatic calculations to give an accurate total price at the bottom of the invoice.

Additionally, prices will automatically be added to the items you list on your invoice to add up the total amount that your clients must pay.

Simply make sure that you’ve added your pricing for all the different materials you use and your rate on labour costs to your invoice settings. Listing your prices will ensure they will be added automatically every time you add an item to your invoice.

Another feature of an invoicing app is that it will automatically add VAT to the total amount if your trade includes taxes on services.

2. Easy to Operate

Mobile invoicing platforms are easy to operate. All the functions and settings are found on one comprehensive dashboard so you can access them with a tap of a button. Quality invoice apps are highly responsive so you won’t have difficulty selecting tools or settings to create or edit your documents.

There are usually explanations on how to use a particular feature on mobile invoicing platforms. Therefore, if you get stuck or don’t understand how to use a particular feature there will be tutorials for you to follow or sidebar description on how to operate the feature.

Best Aussie invoicing apps

3. Ability to Create Invoices on the Go

Since Australian tradesmen are always working on-site they may not have plenty of time to visit their offices to create invoices. The advantage of using a mobile invoicing app is that you can create documents and send them out to your clients even when you’re not in the office.

The app allows you to create invoices using a SmartPhone or tablet. Provided that you have an internet connection you can create invoices no matter where you are. So if you need to quickly type up an invoice for a customer before starting on a job you can create one on your mobile device and email it to your client in a matter of minutes.

4. See When Clients View Invoices

You can’t always be around your clients to ensure that they’ve received the invoice you’ve sent. With certain invoicing software, you can check whether your clients have viewed their invoices. By using the viewing feature you will eliminate the need to phone your clients to find out if they’ve received their invoices.

5. View Outstanding Invoices

As a tradie, it can be difficult keeping track of payments. Another advantage of online invoices is that you’re able to view any invoices that are outstanding so you can take immediate action. You can speed up getting paid by viewing your outstanding invoices and reminding your clients when payment is due.

Some invoicing platforms send automatic reminders to customers before payment is due so that they can pay you on time. Automatic reminders will make it easier for you because you won’t have to continuously contact clients to remind them to pay you.

Aussie invoice apps - invoices on the go for Australian tradies

How to Choose the Best Invoicing Apps for Tradies

Before choosing the best invoicing app for tradies there are aspects you must consider first. In this next section, we will discuss what to look for in a high-quality invoicing app for your tradesman businesses.

Operating System

Some platforms provide invoicing apps for iPhone and there are ones specifically designed for Android. The best invoice app for Android and iPhone will operate without glitches and it won’t slow down your phone’s processors when you’re working.

Ensure that the invoicing app you choose can also work on iPads or Android tablets. If you have both Android and Apple devices then you should consider a platform that works on both operating systems in case you need to switch between two devices.

Features

  • Templates: Take a look at the various features the invoice application offers. Most online invoicing app for tradies provide customizable templates. As an Australian tradesman, you’ll need a template that you can edit easily so you can add your branding and contact details to the document.
  • Reoccurring invoices: Do you work on a contractual basis with your clients? Then you’ll need an invoicing system that allows you to create reoccurring invoices. These types of Invoices will automatically be created and sent to your clients according to the scheduled date you’ve set. This way you don’t have to waste time creating the same invoices every month.
  • Exports: Aussie tradies need an invoicing app that allows them to export information onto an excel spreadsheet or even onto a PDF document. Make sure you pick a platform that has an export feature so you can save your document in various formats.
  • Notifications: Get notified as soon as your contact receives his or her invoice. Some applications will also send a notification to clients when it’s time for them to pay their invoices.
  • Currencies and languages: Not everyone speaks English in Australia. So pick an invoice app that allows you to translate text on the document into a language your customers can understand. Additionally, if you’ve chosen a platform that was developed outside of Australia then choose a platform that allows you to change the currency to the Australian dollar.
  • Smart contact list: Choose an invoicing app that allows you to add a list of contacts so you can create invoices and send them to your contacts quickly. It also allows you to see the expense records of each contact on your list.
  • Offline mode: You’re not always going to have access to the internet or have mobile data to operate your platform. Choose one that offers an offline mode so you can still create invoices even if you don’t have an internet connection.

Security

A high-quality invoicing mobile app will have extensive security. Cybersecurity is one feature you must never compromise on because if you do your personal information as well as your client’s banking details will be at risk.

Fortunately, there are invoice applications such as Billdu that save all invoices on a secured server that has extensive encryptions that can’t be infiltrated by hackers. When sending invoices, the documents will be delivered through secure tunnelling so cybercriminals can’t steal them.

Cloud Computing

If you want to access your invoices on the go then you’ll need an invoicing app that has cloud computing. You can view, edit and delete all the invoices you’ve created no matter where you are because all invoices will be saved on a server.

You can complete all invoicing actions through the app without hassle if you’re a tradie that’s not in an office environment to complete administrative tasks.

Features to expect from best Aussie invoicing software

User-Friendly Platform

You want an invoice app that has a comprehensive dashboard that allows you to access creation tools easily. The platform must be effortless to use so you can create and send invoices with a few taps of a button.

What’s more, the platform mustn’t be slow because this can be frustrating and lagging apps can waste a tradies time.

Affordability

For a start-up tradie, you don’t want to opt for expensive invoicing applications because it can affect your budget. Pick an affordable invoicing application that doesn’t compromise on quality.

Final Thoughts on Invoicing Apps for Tradies

One of the best invoicing apps for tradies is Billdu because it provides a feature-rich platform that’s affordable for small Australian tradesmen. The Billdu app is designed for iPhone and Android users and it comes with plenty of customizable templates for you to choose from.

What’s more, you can use Billdu with or without an internet connection. You’ll appreciate that Billdu offers top-notch support to all its users whether you’re a small business owner or a busy tradesman always on the move.

So what are you waiting for? Get the Billdu invoicing app today so you can streamline your administrative tasks and concentrate more on your tradie work.

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for Aussie small businesses

Made for small businesses, loved by Aussie tradies.

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